Caption
Document title and corporate identification including full legal entity name, state of formation, and any DBA names so reviewers confirm the correct party.
A properly executed resolution documents legal authority, supports third-party reliance (banks, vendors), and provides an auditable record of corporate decisions. It helps prevent disputes over who can bind the company and simplifies downstream onboarding and compliance checks.
Parties who prepare, review, or sign a resolution vary by size and structure; below are common roles.
Keep corporate roles clear in the resolution to avoid later challenges to authority.
Document title and corporate identification including full legal entity name, state of formation, and any DBA names so reviewers confirm the correct party.
Short background statements describing why the board is acting, referencing meeting type (regular, special) or unanimous written consent to show procedural compliance.
Clear operative language giving authority (who, what, dollar limits, term). Use specific names and titles rather than generic phrases like "officers" where possible.
Name, printed title, signature line, and date for each signer; include a notary block or witness lines if the recipient requires notarized authority.
State any transaction limits, expiration date, geographic limits, or whether authority is revocable earlier by board action to avoid implied perpetual authority.
Reference where the executed resolution will be kept (minute book, electronic repository) and how long it must be retained for compliance and auditing.
| Field | Configuration |
|---|---|
| Signature field | Require signer name, signature, and date; make fields required |
| Authentication | Use email plus SMS code or stronger ID verification if counterparty requires proof |
| Notary or witness | Add notarization or witness fields when external parties demand notarized authority |
| Retention settings | Enable PDF export, audit trail storage, and automatic archiving policies |
Use a platform that supports PDF and DOCX, audit trails, and secure storage to preserve evidentiary value.
Confirm the platform captures a timestamped audit trail, stores a tamper-evident copy, and meets any regulatory or counterparty requirements before relying on e-signatures.
Record the date of the board meeting or written consent
Specify when the authority begins, if different from the approval date
Banks typically process and accept resolutions within several business days when documentation is complete
If required, schedule notarization or RON in advance to avoid delays
Place executed resolution in the corporate records immediately after signing
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (plan dependent) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year limit | Varies | Varies | Varies |