Can a resolution be e-signed?

Yes. Electronic signatures are generally legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided the transaction is not an exception and the signature meets intent, consent, attribution, and retention tests.

Who may sign on behalf of the company?

Typically officers or persons expressly authorized in corporate bylaws or prior resolutions sign. The resolution should list signer names and titles; banks may request a secretary’s certification confirming authority.

Is notarization required?

Not always. Some counterparties or state processes require notarization or witnesses; others accept an officer certification. Use notarization when requested or when a third party requires a notarized copy.

How do I correct an executed resolution?

Do not attempt to alter a signed original. Prepare an amendment or a superseding resolution that clearly identifies the prior resolution, states the correction, and obtains the same approval and signatures as required originally.

How to revoke or cancel a resolution?

Adopt a new board resolution expressly revoking the prior authorization, record it in the minutes, and distribute an updated certified copy to affected third parties to prevent reliance on superseded authority.

What do banks typically require for acceptance?

Banks often request an exact registered entity name, EIN, secretary’s certification or corporate minutes, and signatory identification; some banks also require notarized or certified copies depending on internal policy.

Electronic Signature
Templates
Miscellaneous
Business Resolution Page

Business Resolution Page

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS RESOLUTION PAGE

Company Name: State/Jurisdiction of Formation:

Meeting Date: Meeting Location:

Recitals

WHEREAS, the board of directors, acting by the undersigned quorum at a duly convened meeting, has considered the advisability and in the best interests of the Company of entering into a commercial agreement with another business counterparty and has received and reviewed the proposed material terms of such agreement; and

WHEREAS, the board has determined that the execution, delivery and performance of the agreement, and any ancillary documents, instruments or actions necessary or desirable in connection therewith (collectively the "Agreement"), will promote the business and affairs of the Company and is authorized under the Company's governing documents and applicable law; and

WHEREAS, the board desires to record its approval of the terms and to authorize designated officers to finalize, execute and deliver the Agreement and to take further actions necessary to effectuate the foregoing.

Resolved Actions

RESOLVED, that the form, terms and substance of the Agreement presented to the board are approved and the Company is authorized to enter into the Agreement on the terms presented or substantially similar terms.

RESOLVED FURTHER, that the officers of the Company identified below are authorized, empowered and directed to negotiate final terms, to execute and deliver the Agreement and any amendments, exhibits or ancillary documents deemed necessary or desirable, and to take any other actions reasonably necessary to carry out the Agreement, such actions to be conclusive evidence of the authority of such officers.

Scope of Work

Describe Services or Deliverables

Payment Terms

Total Amount Payable Payment Schedule and Milestones Late Payment Fee or Interest Invoicing and Payment Address

Term and Termination

Agreement Effective Date Agreement End Date or Term Termination Notice Period

Unless earlier terminated in accordance with the Agreement, the Agreement will remain in effect for the term specified above. Either party may terminate for material breach following written notice and expiration of the specified cure period, if any, as set forth in the Agreement.

Confidentiality

Each party shall keep confidential all confidential or proprietary information disclosed by the other party and shall use such information solely for the performance of the Agreement. Confidential information does not include information that is or becomes publicly known through no wrongful act of the receiving party, independently developed prior to receipt, or received from a third party without breach of an obligation of confidentiality.

Describe Any Special Confidentiality Exceptions or Sensitive Materials

Governing Law

This Resolution and the Agreement authorized hereby shall be governed by and construed in accordance with the laws of , without regard to its conflicts of law principles.

Entire Agreement

This Resolution constitutes the entire record of the action taken by the board with respect to the matters described herein. To the extent the Agreement contains an entire agreement clause, the Agreement's provisions will govern the contractual relationship between the parties.

Certification by Corporate Secretary

I hereby certify that the foregoing resolutions were duly adopted by the board of directors of the Company at a meeting held on the date set forth above at which a quorum was present and acting throughout, and that such resolutions are now in full force and effect and have not been modified or rescinded.

Corporate Secretary Name Title

Company:

By:

Date:

Other Party:

By:

Date:

What a Business Resolution Page Is and when it’s used

A Business Resolution Page is a formal corporate record that documents a board of directors’ or members’ decision authorizing a specific action on behalf of a company. Typical uses include authorizing bank account openings, approving major contracts, designating officers to sign documents, or recording corporate policy decisions. The page normally names the entity, states the resolution, sets an effective date, and lists authorized signers. Properly prepared resolutions streamline third-party acceptance and support internal governance and audit trails.

Why a clear Business Resolution Page matters

A concise Business Resolution Page establishes verifiable authority, reduces delays with banks and counterparties, and creates an auditable record for future disputes. When executed correctly it supports operational needs, risk management, and legal defensibility. Electronic execution is generally permitted under the ESIGN Act (15 U.S.C. ch. 96) and UETA where applicable.

Who prepares and relies on Business Resolution Pages

Corporate officers, board members, and company administrators prepare Business Resolution Pages to document formal authorizations and to meet outside verification requests.

Small and medium businesses documenting officer authority for banking and contracts.
Nonprofit boards resolving grant approvals, vendor contracts, and signatory designations.
Banks, title companies, and counterparties verifying signing authority before completing transactions.

Keep a clear, dated record so internal stakeholders and third parties can confirm authority quickly during transactions or audits.

Core elements every professional Business Resolution Page includes

A complete Business Resolution Page follows a consistent structure so banks, counterparties, and regulators can verify decisions and authorized signers efficiently.

Resolution Title

Provide a concise title that names the action and references the meeting or written consent that produced the resolution to aid internal tracking and external review.

Company Details

List the legal entity name, state of formation, EIN, and principal address exactly as registered to avoid mismatches with bank or filing records.

Resolved Action

Describe the authority being granted precisely: scope, monetary limits, permitted contract types, duration, and any exceptions to reduce ambiguity.

Authorized Signers

Identify individuals by full legal name and title, state signing limits and whether signatures are joint or several, and include alternates where appropriate.

Signatures & Dates

Provide printed name, title, signature, and date lines for each signer; include witness or notary blocks when required by counterparties or law.

Certification

Add a secretary’s or corporate officer’s attestation confirming the meeting authority and effective date; note record location and add notarization if requested.

Essential data fields on the Business Resolution Page

Effective Date: Use MM/DD/YYYY; controls effective timing.

Entity Name: Exact registered name as on record.

Federal EIN: Nine-digit EIN; required by many banks.

Meeting Reference: Date, type (meeting/written consent), and minutes.

Authorized Signers: Full names, titles, and signing limits.

Notary / Witness: Notary or witness info when jurisdiction requires.

Consequences of an incomplete or incorrect resolution

Bank refusal: Bank may refuse transactions.

Contract risk: Executed contracts may be unenforceable.

Operational delays: Processing delays and repeated requests.

Regulatory exposure: Noncompliance triggers enforcement scrutiny.

Financial loss: Payment or transfer delays create exposure.

Fraud risk: Unclear authority increases impersonation risk.

Common preparation mistakes to avoid

Using an informal title or vague description that leaves banks uncertain about the exact authority granted.
Entering abbreviated or inconsistent entity names that do not match formation documents or bank records, causing verification failures.
Omitting meeting references or minutes, which makes it difficult to prove proper corporate procedure was followed.
Failing to include clear signature blocks, dates, or notary acknowledgements when counterparties expect them.

Stepwise process to complete a Business Resolution Page

Follow these sequential steps to prepare, approve, and distribute a Business Resolution Page that third parties will accept.

01

Draft the resolution: Write the title, entity details, and specific authority being granted.
02

Record authorization: Reference the meeting minutes or written consent approving the resolution.
03

Obtain signatures: Collect required signatures, dates, and notary or witness blocks as needed.
04

Distribute copies: Provide certified copies to banks, title companies, and internal records as appropriate.

Where to file, send, or submit a completed page

Typical routing channels and recipients for an executed Business Resolution Page, depending on the transaction and counterparty expectations.

Banking: Provide to banks for account openings, signatory changes, or wire authorizations.
Title companies: Send to title or escrow agents for real estate closings when requested.
Internal records: Retain in corporate minute books and governance files for audits.
Counterparties: Share with counterparties before executing contracts that require verified authority.

How to configure an online workflow for this page

Common field and routing settings to build a compliant online Business Resolution Page workflow.

Field	Configuration
Document Upload	Accept PDF and DOCX; preserve original formatting.
Signature Fields	Add signature, printed name, title, and date fields.
Authentication	Use email or SMS codes; strengthen with KBA if needed.
Routing	Set signing order and enable reminders for pending signers.

Technical considerations for electronic completion and sharing

Basic platform capabilities and file formats to complete and share Business Resolution Pages electronically with third parties.

File formats: PDF and DOCX supported.
Integrations: Works with Salesforce, Microsoft 365, NetSuite.
Authentication: Email, SMS code, or stronger KBA options.

Representative use cases and customer experiences

Practical examples showing how organizations use electronic workflows and Business Resolution Pages to reduce manual handling and speed approvals.

Optica Ventures — Board approvals

Optica Ventures moved board approvals and investor consents online to remove paper bottlenecks and speed processing.

Streamlined board approvals and investor consents.
Brian Fitzgibbons, COO at Optica Ventures, said: "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." Online processing reduced turnaround for signed resolutions.

Martin Properties — Real estate closings

A real estate operator used eSignature for resolutions tied to property transactions and escrow instructions.

Faster closing document exchange on mobile.
Tim Martin, Founder of Martin Properties, noted the ability to execute documents online with compliance and security, reducing on-site signing needs during closings.

Typical pricing and feature comparison for eSignature solutions

Vendor pricing and feature availability vary by plan; signNow is shown first for reference. Compare starting price, trial availability, bulk send, audit trail, HIPAA handling, and envelope caps across providers.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (premium tier)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes (BAA available)	Yes (BAA available)	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Timelines, typical turnaround, and processing expectations

Timing varies by counterparty, notary method, and whether remote notarization or manual review is required; plan ahead for external verification steps.

Document Effective Date:

The effective date governs when authority begins and should be clearly specified.

Bank Processing:

Banks may take multiple business days to verify authority and complete account setup.

Notarization Turnaround:

In-person notary is same-day; remote online notarization timing varies by vendor and state.

RON Record Retention:

Audio-video RON recordings are commonly retained 5–10 years under state RON rules.

Internal Filing:

Record the resolution in the minute book immediately after execution for audit readiness.

Practical tips for accurate and efficient completion

Adopt consistent templates, confirm exact registered names, and document the meeting or written consent that produced the resolution.

Use a standardized template

Start from a vetted template that includes required fields (entity name, EIN, title, effective date, full signer blocks) to reduce errors and reviewer queries.

Confirm signer authority

Verify each signer's official title against corporate records before executing; obtain secretary’s certification when requested by financial institutions.

Record meeting details

Attach or reference meeting minutes or written consent to prove corporate action and to support the resolution during audits or third-party reviews.

Choose appropriate authentication

Use stronger signer authentication (SMS, KBA) for high-value transactions and include notarization when counterparties require it.

Frequently asked questions about Business Resolution Pages

Answers to common questions about validity, signing, notarization, corrections, and revocation to help troubleshoot real-world execution issues.

Need help? Contact support

Can a resolution be e-signed?
Yes. Electronic signatures are generally legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided the transaction is not an exception and the signature meets intent, consent, attribution, and retention tests.
Who may sign on behalf of the company?
Typically officers or persons expressly authorized in corporate bylaws or prior resolutions sign. The resolution should list signer names and titles; banks may request a secretary’s certification confirming authority.
Is notarization required?
Not always. Some counterparties or state processes require notarization or witnesses; others accept an officer certification. Use notarization when requested or when a third party requires a notarized copy.
How do I correct an executed resolution?
Do not attempt to alter a signed original. Prepare an amendment or a superseding resolution that clearly identifies the prior resolution, states the correction, and obtains the same approval and signatures as required originally.
How to revoke or cancel a resolution?
Adopt a new board resolution expressly revoking the prior authorization, record it in the minutes, and distribute an updated certified copy to affected third parties to prevent reliance on superseded authority.
What do banks typically require for acceptance?
Banks often request an exact registered entity name, EIN, secretary’s certification or corporate minutes, and signatory identification; some banks also require notarized or certified copies depending on internal policy.

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