Can this form be signed electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization depends on the document type and state rules; some filings or deeds require a notarized acknowledgement, so verify requirements with the state filing office.

Who can sign for the company?

The authorized signer is the person with delegated authority under bylaws or operating agreement; include title and supporting resolution when authority is not explicit.

What happens if names don't match filings?

Name mismatches can cause state rejection or delays; ensure the legal entity name and signer name match formation documents or provide proof of authority.

How long must I keep the executed form?

Retain the executed form for at least 3 years after filing; industry or federal rules may require longer retention such as 6 years under HIPAA (45 CFR §164.530(j)).

Is remote online notarization acceptable?

Remote online notarization is permitted in many states subject to identity proofing and recording requirements; confirm the state's RON rules before relying on remote notarization.

Electronic Signature
Templates
Miscellaneous
Business Revision Form

Business Revision Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS REVISION FORM

RECITALS

WHEREAS, the Original Agreement dated between (Party A) and (Party B) governs certain services and obligations; and

WHEREAS, the parties now desire to amend and revise specific terms of the Original Agreement identified by reference number as set forth in this Business Revision Form; and

WHEREAS, the parties intend for this Business Revision Form to modify the Original Agreement only to the extent expressly stated herein and to remain subject to all unmodified provisions of the Original Agreement.

EFFECTIVE DATE AND IDENTIFICATION

Effective Date of Revision Revision Number / Identifier

SCOPE OF WORK (REVISED)

The parties agree the Scope of Work described in the Original Agreement is revised as follows. The Revised Scope of Work below supersedes and replaces any conflicting scope provisions of the Original Agreement.

REVISION TYPE

Indicate the categories of the Original Agreement being revised (select all that apply) and provide specific changes where required.

Change to Scope of Work Change to Payment Terms Change to Term or Termination Change to Confidentiality or Data Handling Other Revision Details

PAYMENT TERMS (REVISED)

The parties agree the Payment Terms shall be modified as set forth below. All payments shall be made in lawful currency and in the manner specified unless otherwise agreed in writing.

Revised Total Compensation Payment Schedule and Invoicing Late Payment Fee / Interest

All invoices shall include reasonable supporting documentation and are due within the period specified in the Payment Schedule. If any invoiced amount is not paid when due, interest shall accrue at the rate set forth above and the non-defaulting party may suspend performance after giving written notice in accordance with the notice provisions below.

TERM AND TERMINATION (REVISED)

The term of this revision shall be as set forth below. Except as explicitly amended herein, the Original Agreement's provisions regarding term shall remain in effect.

Revised Term Start Date Revised Term End Date (if applicable) Notice Period for Termination

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within the notice period specified above after receipt of written notice. Termination shall be without prejudice to a party's right to seek damages for prior breaches.

CONFIDENTIALITY

All information designated as confidential and disclosed in connection with the Original Agreement or this revision shall remain subject to the confidentiality obligations in the Original Agreement, as amended below. The receiving party shall protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than a reasonable standard of care.

Specific Confidentiality Adjustments (if any)

GOVERNING LAW

This Business Revision Form shall be governed by and construed in accordance with the laws of the jurisdiction specified below, without regard to its conflict of laws principles.

Governing Law Jurisdiction

REPRESENTATIONS, AUTHORITY AND EFFECT

Each party represents and warrants that: (a) it has the full corporate or organizational power and authority to enter into this Business Revision Form and to perform its obligations hereunder; (b) the signatory executing this Business Revision Form on its behalf is duly authorized to bind the party; and (c) when executed and delivered by both parties, this Business Revision Form will constitute a legal, valid and binding obligation enforceable against such party in accordance with its terms.

ENTIRE AGREEMENT AND ORDER OF PRECEDENCE

Except as expressly amended herein, all other terms and conditions of the Original Agreement remain in full force and effect. In the event of any conflict between this Business Revision Form and the Original Agreement, the terms of this Business Revision Form shall govern to the extent of the inconsistency. This Business Revision Form, together with the Original Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof.

MISCELLANEOUS PROVISIONS

No waiver of any provision of this Business Revision Form shall be effective unless in writing and signed by the party against whom the waiver is asserted. If any provision is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. This Business Revision Form may be executed in counterparts and by electronic signature, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

AUTHORIZED CONTACTS FOR REVISION IMPLEMENTATION

Party A Primary Contact (Name, Title, Contact Info) Party B Primary Contact (Name, Title, Contact Info)

Party A:

By:

Date:

Party B:

By:

Date:

What the Business Revision Form Is and when it's used

The Business Revision Form is a standardized document used to record, authorize, and memorialize changes to an existing business filing, internal corporate record, or contract term. Common uses include amendments to articles of organization or incorporation, updates to registered agent or principal office, corrections to prior filings, ownership or management changes, and revisions to internal policies. The form identifies the specific change, cites affected sections or filings, states the effective date, documents the authorizing party, and captures signatures and acknowledgements needed for corporate governance and regulatory compliance.

Why a formal revision form matters for governance and compliance

A Business Revision Form creates a clear, auditable record of changes that reduces disputes about authority or timing, helps meet state filing requirements, and supports internal controls and audit readiness while preserving corporate governance integrity.

Who typically prepares and relies on a Business Revision Form

Typical users who complete or require a Business Revision Form include internal administrators, legal counsel, and authorized officers.

Corporate secretaries and compliance officers who maintain corporate records and submit state filings
Business owners and managers when ownership, address, or management changes need documentation
Attorneys and registered agents preparing amendments or verifying authority for filings

Use the form as a formal record retained with corporate minutes and filing receipts thereafter.

Core elements every professional Business Revision Form should include

A complete Business Revision Form combines clear change language, precise effective dates, signer authority, supporting attachments, filing instructions, and retention guidance to meet corporate and regulatory needs.

Change Description

Describe the specific amendment using unambiguous language; reference original document sections, include previous and revised wording, and indicate whether the change is partial or full replacement.

Effective Date

State the effective date in MM/DD/YYYY format; clarify retroactive application if applicable and note any conditions that delay activation and whether notice to third parties is required.

Authorizing Party

Identify the person or governing body with legal authority to approve the revision; include title, contact details, and documentation proving delegated authority for audit purposes.

Signatures

Provide signatory blocks for all required parties, include printed name, title, date, and a signature line; specify witness or notary requirements if applicable and where to file.

Attachments

List supporting documents such as board resolutions, meeting minutes, prior filings, or legal opinions; attach scanned copies and indicate any original-only documents and retention instructions.

Filing Instructions

Specify whether the form must be filed with a state agency, submitted to a registered agent, or retained internally; include address, fee, and electronic submission options.

Step-by-step: filling out a Business Revision Form

Follow a consistent sequence to reduce errors: identify the change, complete fields, gather authorizations, attach supporting documents, obtain signatures, and file or archive the form.

01

Identify Change: Summarize what is being revised and why.
02

Enter Details: Complete fields with exact names, dates, and references.
03

Gather Authority: Collect resolutions or delegations that permit the revision.
04

Sign and File: Obtain signatures, notarize if required, then file or retain appropriately.

How to update an existing Business Revision Form or create an amendment

When correcting or updating a prior revision, follow an auditable process that preserves prior versions and records the reason for change.

01

Locate Original:

Retrieve the previously filed revision or corporate record.

02

Record Reason:

State why the update is necessary and who requested it.

03

Draft Amendment:

Prepare a concise amendment that references the original text.

04

Obtain Approval:

Get sign-off from authorized party or governing body.

05

Execute:

Sign, notarize if needed, and append to originals.

06

Archive:

Retain prior and updated versions in corporate records.

Configure an online workflow to complete and route the form

Set up fields, routing, and authentication so the form is completed consistently and the audit trail is preserved for each signer.

Field	Configuration
Signature Type	Electronic or notarized
Authentication	Email, SMS code, or ID verification
Conditional Fields	Show fields based on selections
Attachments	PDF, DOCX accepted

Digital submission and platform requirements

Use a platform that supports secure e-signing, audit trails, file formats, and integrations required by your workflow.

File Formats: PDF, DOCX, and scanned images
Integrations: CRM and cloud storage connectors
Authentication: Email, SMS, or stronger methods

Where to send, file, or retain the completed form

Routing depends on the change: state filing, registered agent, internal corporate records, and affected third parties are common destinations.

State Filing: Submit to Secretary of State when required
Registered Agent: Provide a copy for agent records
Corporate Records: Archive with minutes and resolutions
Third Parties: Notify banks, vendors, or licensors as needed

Typical timelines and processing expectations

Timelines vary by jurisdiction and method of submission; plan for state processing times and any internal approval cycles when setting effective dates.

Effective Date Selection:

Decide if change is immediate or conditional

State Processing:

Expect 3–30 business days depending on state

Internal Approval:

Allow time for board or member votes

Notice Periods:

Provide required notices to third parties

Record Retention:

Archive signed form with corporate minutes

Common mistakes to avoid when preparing the form

Leaving the effective date blank or inconsistent with related filings causes confusion and can create disputes over when obligations begin.
Using an informal or ambiguous description of the amendment makes enforcement harder and may require additional clarifying documents or legal counsel.
Failing to verify that the signer has delegated authority can invalidate the change or prompt third parties to refuse acceptance of the filing.
Omitting required supporting documents such as board resolutions or meeting minutes delays processing and increases the chance of state rejection.

Penalties and risks from incorrect or late revisions

1099 Late Filings: $60–$330 per form

Intentional Disregard: $660+ per form, no cap

Backup Withholding: 24% withholding rate

I-9 Violations: $281–$2,789 per violation

Filing Rejection: Processing delays and refile

Contract Disputes: Ambiguity leads to litigation risk

Comparing eSignature vendor basics for executing a Business Revision Form

Choose a vendor based on price, compliance features, audit trail, and any envelope or usage caps relevant to your volume and regulatory needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Essential data points to include for secure and auditable records

Full Legal Name: Use exact legal entity name

Effective Date: MM/DD/YYYY format

Change Summary: Concise, unambiguous description

Authorizer Title: Include official job title

Contact Details: Provide phone and email

Attachments Included: List supporting documents

Frequently asked questions about completing and validating the form

Answers address common concerns about e-signatures, notarization, authority, and retention so you can finalize revisions with confidence and a clear audit trail.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization depends on the document type and state rules; some filings or deeds require a notarized acknowledgement, so verify requirements with the state filing office.
Who can sign for the company?
The authorized signer is the person with delegated authority under bylaws or operating agreement; include title and supporting resolution when authority is not explicit.
What happens if names don't match filings?
Name mismatches can cause state rejection or delays; ensure the legal entity name and signer name match formation documents or provide proof of authority.
How long must I keep the executed form?
Retain the executed form for at least 3 years after filing; industry or federal rules may require longer retention such as 6 years under HIPAA (45 CFR §164.530(j)).
Is remote online notarization acceptable?
Remote online notarization is permitted in many states subject to identity proofing and recording requirements; confirm the state's RON rules before relying on remote notarization.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now