Entity Name
Full legal business name as registered with the state; include any DBAs to avoid mismatch during bank or vendor onboarding.
A well‑formed Business Schema clarifies authority, records intent, and creates an auditable record that meets ESIGN Act (15 U.S.C. §7001) and UETA standards. Clear fields for signatory identity, effective dates, and governing law help avoid disputes and make e-signature evidence admissible under federal and most state regimes.
Organizations across sectors use Business Schemas to standardize entity details, confirm signing authority, and accelerate transactions when multiple parties or reviewers are involved.
Standardizing the Business Schema reduces repeated data requests and supports digital workflows with clear audit trails for internal and external review.
Full legal business name as registered with the state; include any DBAs to avoid mismatch during bank or vendor onboarding.
Employer Identification Number (EIN) or TIN with format guidance; used for tax reporting and backup withholding checks.
Name, title, and scope of signing authority with limits (e.g., contracts up to $X). Clarifies who can bind the entity.
MM/DD/YYYY format for the schema and any related agreement start dates; used to compute obligations and retention clocks.
Designate the state law that will interpret the schema and related agreements; helps resolve jurisdictional questions.
Specify review and approval order, required attachments, and the final delivery method for executed records.
| Field | Configuration |
|---|---|
| Business Name | Required, single-line text |
| EIN | Masked numeric field |
| Authorized Signer | Signer role with email |
| Effective Date | Date picker MM/DD/YYYY |
Ensure the signing service supports authentication, audit logs, and exportable signed PDF/A or PDF with embedded audit trail.
Choose settings that balance signer convenience with the authentication strength required by the document and applicable law.
1–5 business days depending on complexity
Often under 24–72 hours with e-signature links
Allow extra 1–7 days for scheduling or RON session
State filings vary; allow statutory processing plus mail time
Immediate via email; archival export within 24 hours
Author completes schema draft and attaches supporting documentation.
Legal and finance review authorizations and limits before release.
Authorized signers execute with required authentication and notarization if applicable.
Store final PDF and audit trail in records management for the retention period.
| Criteria | Electronic Signature | Digital Signature |
|---|---|---|
| Definition | any electronic mark | pki cryptographic signature |
| Legal Status | accepted under esign/ueta | accepted; stronger non‑repudiation |
| Typical Use | general contracts | regulated records, high‑assurance |
| Evidence Strength | audit trail dependent | certificate and cryptographic proof |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |