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Business Selections and Colors Addendum

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BUSINESS SELECTIONS AND COLORS ADDENDUM

This Business Selections and Colors Addendum (the Addendum) is made effective as of by and between Client Name: and Vendor Name: .

RECITALS

WHEREAS, the parties entered into a primary agreement titled dated (the Agreement); and

WHEREAS, the parties desire to establish and document the specific selections, colors, finishes and associated responsibilities that will govern procurement, ordering, installation and final approval for the Project identified as .

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the parties agree as follows.

SCOPE OF WORK

SELECTIONS AND COLORS

General instructions:

All selections below identify manufacturer, product/code, color name/code, finish, approved sample status and any monetary allowance. The Vendor is responsible to order only after Client's written approval of samples and sample documentation is retained.

Sample approved: Yes    Sample received date:    Allowance (if applicable):

Sample approved: Yes    Sample received date:    Additional cost:

Sample approved: Yes    Sample received date:

CHANGE ORDERS / VARIATIONS

Any change to the selections, colors or finishes set forth in this Addendum must be made in a written Change Order signed by both parties. The party requesting a change shall be responsible for any additional costs, lead-time impacts, and shipping or restocking charges resulting from the change unless expressly allocated otherwise in the signed Change Order.

PAYMENT TERMS

All costs associated with selections set forth in this Addendum shall be billed as follows:

Balance due on or before . Payments shall be made to:

Late payments will accrue interest at on overdue amounts, or the maximum rate permitted by law, whichever is less.

TERM AND TERMINATION

This Addendum shall commence on Start Date: and shall terminate on End Date: unless earlier terminated in accordance with the Agreement. Either party may terminate this Addendum for material breach if the breaching party fails to cure within days after written notice.

CONFIDENTIALITY

Each party shall maintain in confidence all non-public information disclosed in connection with the selections and colors described in this Addendum. Confidential information includes sample specifications, proprietary color formulas, supplier pricing and tender documents. Confidential information shall not be disclosed to third parties except to those employees, subcontractors or suppliers who have a need to know and who are bound by confidentiality obligations no less stringent than those set forth herein. This obligation shall survive termination of the Addendum for a period of three (3) years.

GOVERNING LAW

This Addendum shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles.

ENTIRE AGREEMENT

This Addendum, together with the Agreement and any executed Change Orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral. In the event of any conflict between this Addendum and the Agreement, the terms of this Addendum shall control solely with respect to selections and color matters addressed herein.

ACKNOWLEDGMENTS

The Client acknowledges that natural variation in color and finish may occur between samples, mock-ups and final production runs. The Client further acknowledges that lead times for special-order colors or finishes may extend project schedules and agrees that the Vendor shall not be liable for delay claims arising solely from manufacturer lead-time changes when Client-approved samples or change orders precipitate such lead-time.

I acknowledge

Client Name:

By:

Date:

Vendor Name:

By:

Date:

Enter text✕

What the Business Selections and Colors Addendum Is

The Business Selections and Colors Addendum is a supplemental contract exhibit used to record formal choices about a company’s legal entity designation, trade names, and approved brand color palette for use in contractual materials and deliverables. It captures official business selections (entity name, DBA, tax classification), specific color values (HEX, RGB, or Pantone), approved logo uses, and any restrictions on third‑party reproduction. The addendum is commonly attached to master services agreements, licensing arrangements, or marketing contracts and signed by authorized representatives to make selections contractually binding and auditable.

Why a Clear Addendum Matters for Contracts

A concise selections and colors addendum reduces ambiguity about branding and legal identity, helps avoid inconsistent deliverables, and creates a single reference that contracting parties can enforce.

Why a Clear Addendum Matters for Contracts

Who Typically Completes This Addendum

Teams and individuals involved in contracting, branding, or compliance complete the addendum to ensure consistent identity use across agreements and deliverables.

  • In‑house legal counsel or contract managers who need enforceable entity and branding definitions for contracts.
  • Marketing or brand managers who supply exact color values, logo variants, and usage guidelines.
  • Procurement or vendor managers who require standardized branding rules in supplier or creative services agreements.

Having the right stakeholders sign the addendum reduces rework, prevents conflicting instructions, and clarifies who approves future changes.

Step-by-Step: Completing the Addendum

Complete fields in order, review with legal and brand teams, and obtain authorized signatures to finalize selections.

  • 01
    Step 1: Enter entity and DBA details accurately.
  • 02
    Step 2: Provide precise color values and logo usage rules.
  • 03
    Step 3: Have legal review for alignment with the main agreement.
  • 04
    Step 4: Collect signatures from authorized representatives and date the document.

Typical Workflow for Using the Addendum

This flow shows how selections move from teams into contract documents and final delivery.

  • Initiate: Request addendum when brand or legal selections are required.
  • Populate: Brand team fills color and logo fields; legal completes entity data.
  • Review: Cross‑team review to confirm consistency and compliance.
  • Execute: Authorized parties sign and retain a dated copy.

Digital Setup: Configure a Signing Workflow

Configure these settings when you prepare the addendum for electronic completion and routing.

Field Configuration
Signer Order Set sequential or parallel signing depending on approvals.
Authentication Use email link or SMS code to verify signer identity.
Expiration Set a signing window (e.g., 30 days) to avoid stale consents.
Audit Options Capture IP, timestamp, and certificate of completion.

Technical Considerations for eCompletion and Storage

Ensure the platform you choose supports precise color notation, secure storage, and a verifiable audit trail before digitizing the addendum.

  • File Formats: PDF and DOCX preserve layout and embedded color values.
  • Integrations: Connect to cloud storage or contract lifecycle systems for archival.
  • Access Control: Role‑based permissions limit who can edit brand assets.

Core Elements to Include in a Professional Addendum

A complete addendum lists legal identity, colors, logo rules, approval authorities, effective dates, and any cross‑references to the main agreement.

Legal Identity

Exact legal name, entity type, and tax classification to link the addendum to the contracting party.

Approved Colors

Primary and secondary colors expressed as HEX, RGB, or Pantone, and permitted uses for each value.

Logo Variants

Authorized logo files and contextual guidance for placement, clear space, and size restrictions.

Usage Restrictions

Any prohibited alterations, third‑party sublicensing limits, or geographic limitations on branding use.

Approval Authorities

Names and titles of persons authorized to approve brand changes and future amendments.

Effective Date

The date selections take effect and how future updates are handled contractually.

Essential Administrative and Security Data to Record

Entity Name: Exact legal name
Tax ID: EIN or SSN/TIN
Authorized Signer: Name and title
Contact Email: Valid email for notifications
Color Values: HEX/RGB/Pantone entries
File References: Logo file names and storage path

Risks and Legal Consequences of Incorrect or Missing Entries

Contract Ambiguity: May void branding obligations
Tax Reporting Issues: Incorrect EIN/TIN triggers IRS backup withholding
Trademark Exposure: Improper use can harm trademark protection
Delivery Disputes: Inconsistent assets can lead to acceptance disputes
Enforceability: Unsigned or unauthorized signatures may be unenforceable
Data Leakage: Poor storage risks unauthorized reuse

Common Preparation Errors to Avoid

  • Failing to include exact HEX or Pantone values, causing color mismatch in production.
  • Listing a signatory who lacks corporate authority, creating enforceability risk.
  • Omitting effective date or version control, leading to conflicting instructions.
  • Saving logo files without naming conventions or storage references, hindering retrieval.

Timing and Execution Expectations

Identify how the addendum’s effective date, signing window, and any review deadlines interact with the primary agreement.

Effective Date:

Enter as MM/DD/YYYY; determines when selections bind parties.

Signing Window:

Set a period (for example, 30 days) after which the document expires.

Review Cycle:

Call for periodic review (annual or on major rebrand).

Version Control:

Record version number or amendment date for traceability.

Attachment Deadlines:

Attach supporting brand files before production begins.

eSignature Provider Comparison for Executing the Addendum

Comparison of common vendor features and starting prices useful for selecting an eSignature solution to execute and store the addendum.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about signing, validity, and practical issues when using the Business Selections and Colors Addendum.


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