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Business Services Agreement for Builders Inc

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Business Services Agreement for Builders Inc

This Business Services Agreement ("Agreement") is entered into as of Effective Date: by and between Service Provider: Builders Inc and Client Name: .

RECITALS

WHEREAS, Service Provider is engaged in the business of providing construction-related business services, project management, and consulting to contractors and builders; and

WHEREAS, Client desires to retain Service Provider to perform the services described in this Agreement and Service Provider agrees to perform such services under the terms and conditions set forth herein; and

WHEREAS, the parties intend for this Agreement to define the scope, compensation, and other material terms governing their relationship.

SCOPE OF WORK

Service Provider shall perform the services described below (collectively, the "Services"). Service Provider shall furnish all labor, materials, equipment, supervision, and management necessary to perform the Services in a professional and workmanlike manner consistent with industry standards.

PAYMENT TERMS

Client shall pay Service Provider the fees set forth below in consideration for the Services. All fees are due in United States dollars unless otherwise agreed in writing.

Service Provider will submit invoices to Client. Invoices are due within days of invoice date. Late payments shall accrue interest as set forth below.

Any undisputed amount not paid when due shall bear interest at the lesser of (i) % per month, or (ii) the maximum rate permitted by applicable law. A late fee administration charge of may be applied to invoices more than 30 days past due.

All taxes, duties, or governmental charges (other than taxes on Service Provider's net income) shall be the responsibility of Client unless otherwise agreed in writing.

TERM AND TERMINATION

Term: This Agreement shall commence on Start Date: and shall continue until End Date: , unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon providing written notice not less than days to the other party. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within 15 days following written notice of breach.

Upon termination, Client shall pay Service Provider for all Services performed and reimbursable expenses incurred through the effective date of termination. Service Provider shall deliver to Client all work product and records to the extent payment has been made for such deliverables.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by either party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Obligations: Each party shall (i) hold Confidential Information in strict confidence, (ii) not disclose Confidential Information to any third party except to representatives with a need to know who are bound by confidentiality obligations at least as protective as those herein, and (iii) use Confidential Information solely for the performance of this Agreement.

Exceptions: Confidential Information does not include information that is or becomes generally known to the public through no fault of the receiving party, was already rightfully in the receiving party's possession, or was independently developed by the receiving party without use of Confidential Information.

LIMITATION OF LIABILITY & INDEMNITY

Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, in no event will either party's aggregate liability under this Agreement exceed the total fees paid by Client to Service Provider under this Agreement in the twelve (12) month period preceding the claim.

Indemnity: Each party shall indemnify, defend, and hold harmless the other party from and against claims, liabilities, losses, and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, negligence, or willful misconduct.

WARRANTIES

Service Provider represents and warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. The parties consent to the exclusive jurisdiction of the state and federal courts located in that state for any dispute arising under this Agreement.

NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand, certified mail (return receipt requested), or nationally recognized courier service.

ENTIRE AGREEMENT

This Agreement, including any exhibits or attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether oral or written. Any amendment to this Agreement must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign this Agreement to an affiliate or in connection with a merger or sale of substantially all of its assets.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Service Provider: Builders Inc

Printed Name:

By:

Date:

Client

Printed Name:

By:

Date:

Enter text✕

What the Business Services Agreement for Builders Inc Covers

The Business Services Agreement for Builders Inc is a written contract that sets the commercial relationship between Builders Inc and its clients, subcontractors, or vendors. It defines services to be provided, pricing or payment terms, scope and deliverables, timelines, warranties, indemnification, insurance requirements, and termination rights. The agreement also allocates risk for delays, defective work, and change orders, and it typically identifies governing law, dispute resolution, and confidentiality obligations. Use this template to establish clear expectations, reduce misunderstandings on projects, and create an auditable record of commitments between parties.

Why use a tailored Business Services Agreement for Builders Inc

A tailored agreement clarifies responsibilities, limits liability exposure, and provides enforceable terms for payment, change orders, insurance, and indemnity. It reduces the risk of disputes by documenting scope and acceptance criteria, supports consistent subcontractor relationships, and creates a defensible audit trail for claims or regulatory review under applicable state law and commercial practice.

Why use a tailored Business Services Agreement for Builders Inc

Who typically completes this agreement

The agreement is completed by business and project stakeholders who manage contracts, procurement, or project delivery for Builders Inc.

Authorized signers and typical roles

Company Officer

CEO, President, CFO, or an officer with delegated authority signs for Builders Inc. That signer should be listed in corporate records and have documented board or management authorization to bind the company to the contract.

Contract Manager

A contract manager or project director may sign for operational commitments if previously granted written authority; signature authority limits should be tracked in procurement policy to avoid unauthorized obligations.

Critical components to include in the agreement

Include precise clauses that allocate responsibilities, set payment mechanics, and define remedies to ensure enforceability and operational clarity.

Scope of Work

A clear, itemized description of services, milestones, deliverables, and acceptance criteria so that performance metrics and invoicing align with expectations.

Compensation

Payment schedule, retainage (if any), invoicing procedure, late payment interest, and any milestone or progress-based payment terms.

Change Orders

Formal process for authorizing additional work or altering scope, including pricing, approvals required, and timeline adjustments.

Warranties & Defects

Warranty period, remedies for defective work, notice procedures, and obligations to correct deficiencies at no additional cost where applicable.

Insurance & Indemnity

Required insurance types and limits, certificate requirements, and mutual indemnification clauses allocating third-party liability.

Termination & Remedies

Termination rights for convenience or default, cure periods, payment on termination, and dispute resolution processes such as mediation or arbitration.

Essential information fields to capture

Party Names: Legal entity name
Contact Details: Street address
Payment Terms: Net days / retainage
Effective Date: MM/DD/YYYY
Insurance Limits: Policy types/limits
Signature Block: Name, title, date

Common preparation mistakes to avoid

  • Vague scope language that omits measurable deliverables, leading to disputes over whether work was completed as intended.
  • Missing or inconsistent payment terms that create confusion about invoicing cycles, retainage release, or late fees.
  • Failure to verify signatory authority, resulting in unsigned amendments or unenforceable commitments.
  • Omitting insurance specifics or failing to require certificates of insurance and additional insured status when needed.

Risks and legal consequences of mistakes

Payment Disputes: Delayed collection
Contract Voidance: Signature issues
Regulatory Fines: Industry noncompliance
Indemnity Exposure: Higher liability
Insurance Gaps: Uncovered claims
Project Delays: Schedule slippage

Step-by-step: how to complete the Business Services Agreement

Follow a consistent sequence to prepare, review, and execute the agreement so that obligations, approvals, and records are clear.

  • 01
    Prepare Draft: Populate parties, effective date, and scope.
  • 02
    Internal Review: Legal and operations review key risk provisions.
  • 03
    Client Review: Share draft for comments and negotiate terms.
  • 04
    Execution: Authorized signers sign and distribute copies.

Where to file or send the signed agreement

Determine final destinations for executed copies so records, billing, and project teams have authoritative versions.

  • Company Records: Store a PDF copy in corporate contract repository.
  • Project Team: Provide team with an executed copy for implementation.
  • Finance / AP: Send signed copy to accounts payable for invoice processing.
  • External Parties: Deliver executed copy to client and key subcontractors.

Distribution and eSubmission options

Use secure digital channels for distribution and preserve an auditable record of routing and receipt.

  • Email: Encrypted attachments to authorized recipients
  • Contract Repository: Cloud storage with version control
  • eSignature Platform: Signed PDF and audit trail

Ensure the chosen channel maintains integrity and retention requirements; integrate with project management and finance systems for consistent processing.

How to configure an online signing workflow

Set up fields, signer order, and authentication so electronic execution is legally defensible and operationally efficient.

Field Configuration
Signature Field Assign to signer with required date
Initials Field Place on each page requiring initials
Conditional Fields Show fields only after prior selection
Authentication Email link, SMS code, or stronger

Comparing eSignature options for executing the agreement

Basic pricing and feature comparisons help select an eSignature provider; signNow appears first for parity with plan-level options and common requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about using the Business Services Agreement

Answers to common operational and legal questions when preparing, signing, and storing the agreement.


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