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Business Services Auto Carrier LLC

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BUSINESS SERVICES AGREEMENT

This Business Services Agreement (the "Agreement") is made and entered into as of Effective Date: by and between Service Provider Name: (the "Service Provider") and Client Name: (the "Client"). The Service Provider and the Client are each a "Party" and collectively the "Parties."

WHEREAS

WHEREAS, the Service Provider is engaged in the business of providing transportation coordination, scheduling, and related administrative services for the movement of vehicles and goods; and

WHEREAS, the Client operates as an auto carrier or owner of vehicles seeking such services and desires to engage the Service Provider to perform the services described in this Agreement on the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the Parties agree as follows:

1. PARTIES' CONTACTS

2. SCOPE OF WORK

The Service Provider shall perform the services described below (the "Services") in a professional manner consistent with industry standards. The Parties agree that the Services shall include, at a minimum, the following:

Any change to the Scope of Work that materially increases cost or time shall require prior written approval signed by both Parties, which may be executed by email confirmation or other written instrument.

3. PAYMENT TERMS

Payments are due within days of receipt of an accurate invoice. Unless otherwise agreed in writing, invoices shall be submitted by the Service Provider detailing services performed, dates, hours, and reimbursable expenses.

Overdue amounts shall accrue interest at the lesser of the maximum rate permitted by applicable law or % per month, plus collection costs, or a flat late fee of .

All amounts are exclusive of taxes. The Client shall be responsible for sales, use, value added, or similar taxes, excluding taxes based on the Service Provider's net income.

4. TERM AND TERMINATION

Term Commencement Date: . Term Expiration Date: .

Either Party may terminate this Agreement for convenience upon written notice of days to the other Party. Either Party may terminate immediately for material breach that remains uncured for fifteen (15) days after receipt of written notice of such breach. Termination shall not relieve the Client of its obligation to pay for Services performed through the effective date of termination.

5. CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means proprietary or non-public information disclosed by one Party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes pricing, business plans, customer lists, and transportation schedules.

Each Party agrees: (a) to hold Confidential Information in strict confidence and to use it solely to perform its obligations under this Agreement; (b) not to disclose Confidential Information to third parties except to its employees, agents, or subcontractors who need to know and who are bound by confidentiality obligations at least as protective as those herein; and (c) to take reasonable measures to prevent unauthorized disclosure. The obligations under this Section shall survive termination of this Agreement for a period of years.

Confidential Information does not include information that: (i) is or becomes publicly available without breach of this Agreement; (ii) was rightfully known to the receiving Party prior to disclosure; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed by the receiving Party without use of the disclosing Party's Confidential Information.

6. INDEPENDENT CONTRACTOR; INSURANCE

The Service Provider is an independent contractor and not an employee, agent, or partner of the Client. The Service Provider retains sole control over the manner and means of performing the Services, subject to the terms of this Agreement. The Service Provider shall maintain commercial insurance appropriate to the Services and shall provide certificates of insurance upon request.

The Service Provider acknowledges and affirms that it is an independent contractor and is responsible for its taxes, benefits, and employment obligations.

7. INDEMNIFICATION

Each Party shall indemnify and hold harmless the other Party and its officers, directors, employees and agents from and against any third-party claims, liabilities, damages, losses, or expenses (including reasonable attorneys' fees) arising out of the indemnifying Party's negligent acts, willful misconduct, or breach of this Agreement.

8. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

9. ENTIRE AGREEMENT; AMENDMENT

This Agreement, including any exhibits or attachments, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both Parties.

10. MISCELLANEOUS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither Party may assign this Agreement without the prior written consent of the other, except that either Party may assign to an affiliate or in connection with a sale of substantially all of its business or assets.

Service Provider Printed Name:

By:

Date:

Client Printed Name:

By:

Date:

Enter text✕

What the Business Services Auto Carrier LLC document is

The Business Services Auto Carrier LLC is a commercial document used to formalize arrangements between an LLC that provides business services and a motor carrier or logistics provider. It typically documents the scope of services, compensation or fee structure, indemnities, insurance requirements, and operational responsibilities. The form can function as a service agreement, addendum, or carrier onboarding record depending on context. Organizations use it to ensure clarity about responsibilities related to vehicles, drivers, billing, and regulatory compliance when an LLC provides transportation-related services to or on behalf of a carrier.

Why a clear agreement matters for Business Services Auto Carrier LLC

A well-drafted Business Services Auto Carrier LLC document reduces operational risk, clarifies insurance and indemnity obligations, and documents regulatory responsibilities such as recordkeeping and carrier authority. It creates a written basis for billing, performance measurement, and dispute resolution while supporting compliance with federal and state transportation rules.

Why a clear agreement matters for Business Services Auto Carrier LLC

Typical users and stakeholders

Each stakeholder should confirm their section is complete and consistent with carrier authority, insurance certificates, and regulatory filings before signing.

  • Fleet managers and operations directors responsible for vehicle deployment and driver oversight.
  • In-house counsel or contract managers who negotiate insurance, indemnity, and liability terms.
  • Accounts payable/receivable personnel handling invoicing, rates, and payment terms.

Core components to include in a professional agreement

A complete Business Services Auto Carrier LLC document contains operational, financial, and legal terms that reduce uncertainty and support enforcement.

Parties

Identify full legal names and entity types for the LLC and the carrier; include DBA names and primary business addresses to avoid ambiguity.

Scope

Describe services in measurable terms (e.g., route coverage, load types, pick-up/drop-off responsibilities) and attach exhibits or SOWs when needed.

Compensation

State rates, billing intervals, payment terms, and expense reimbursement rules including invoicing format and required backup.

Insurance

Specify required insurance lines and minimum limits, certificate holder language, and a requirement to provide COIs before operations begin.

Indemnity

Allocate liability for third-party claims and losses clearly, including scope of indemnity, exclusions, and defense obligations.

Compliance

Require adherence to FMCSA, state transport rules, CDL and drug testing programs, and record retention obligations.

Required information to capture on the form

Legal Entity Name: Exact LLC name
Carrier Authority: MC or DOT number
Primary Contact: Name and phone
Insurance Limits: Liability and cargo limits
Effective Date: MM/DD/YYYY
Payment Terms: Net days, method

How to complete the Business Services Auto Carrier LLC form

Follow these sequential steps to prepare and finalize the document accurately.

  • 01
    Gather records: Collect COIs, MC/DOT numbers, and business licenses
  • 02
    Define scope: Write a concise service description and attach exhibits
  • 03
    Set payment terms: Confirm rates, invoicing cadence, and remittance details
  • 04
    Review and sign: Have authorized signers execute; retain executed copies

Configuring the document workflow for digital completion

Set up an approval and signing workflow that matches your internal controls and compliance needs.

Field Configuration
Routing order Sequential or parallel approval chains
Signer authentication Email link, SMS code, or advanced methods
Required attachments COIs, W-9, copies of CDL or permits
Retention policy Automated archival and access controls

Digital distribution and signing considerations

Confirm the platform supports your required document formats (PDF, DOCX) and preserves an audit trail with timestamps for compliance.

  • Email or link: Standard delivery for most signers; supports guest signing
  • SMS authentication: Adds a verification layer for higher-assurance signing events
  • API integration: Connect to ERP/CRM for automated sending and record syncing

Common timing and submission expectations

Key deadlines depend on the document's purpose—onboarding, tax reporting, or regulatory filings—and should be tracked carefully.

Provide W-9 on request:

A W-9 should be given to payers upon their request to avoid backup withholding

Insurance certificates before start:

Obtain COIs and validate coverage prior to operations

Invoice submission window:

Follow agreed billing cycle to prevent payment delays

Retain executed copies:

Keep originals per retention policy and regulatory rules

Respond to audits:

Provide records within the timeframes specified by the auditor

Common mistakes to avoid when preparing this agreement

  • Using informal or shorthand names that do not match legal entity registration and creating enforceability issues.
  • Failing to attach or verify insurance certificates and permits before services begin, exposing parties to uninsured losses.
  • Omitting precise payment terms or invoice requirements, which leads to disputes over rates, timing, or invoicing format.
  • Neglecting to record carrier authority numbers (MC/DOT) and driver qualification files, which complicates regulatory compliance.

Penalties and legal risks of incomplete or incorrect forms

Contract disputes: Lost recovery or exposure
Insurance gaps: Denied claims or subrogation risk
Regulatory fines: FMCSA or state penalties
Payment delays: Withheld or disputed invoices
Audit exposure: Increased compliance scrutiny
Operational shutdown: Suspended carrier privileges

Usage examples illustrating common scenarios

Two brief real-world examples show how organizations use this form to manage relationships and compliance.

Optica Ventures (Operations)

Optica used a tailored service agreement to onboard a regional carrier with defined lanes and KPIs.

  • The agreement required COIs and monthly performance reports.
  • This reduced disputes and improved on-time delivery metrics while preserving carrier autonomy under a clear indemnity framework.

Martin Properties (Property Access)

Martin Properties added site access exhibits to a standard carrier services form to coordinate loading at apartment complexes.

  • The exhibits defined hours and supervision requirements.
  • As a result, property damage incidents declined and billing for after-hours service became automated and auditable.

eSignature pricing and feature comparison relevant to this document

Compare common vendor pricing and features for executing and managing Business Services Auto Carrier LLC agreements; signNow appears first per vendor comparisons.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and practical answers

Answers to common questions about preparing, signing, and storing the Business Services Auto Carrier LLC form.


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