Header Data
Document title, version, client and provider legal names, contact information, and unique document ID for tracking and referencing.
A consistent blank PSF reduces drafting time, makes review simpler, and supports accurate recordkeeping across projects.
Typical users include internal project managers, contracting officers, finance staff, and external client representatives.
Multiple internal reviewers reduce post-signature disputes and help maintain a clear single source of truth.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS code; use stronger KBA for higher-risk deals |
| Field Types | Signature, initial, date, text, conditional fields |
| Routing Order | Sequential or parallel routing options available |
| Storage | Store executed PDF/A with audit trail in secure cloud |
Determine integrations, authentication, and file-format requirements before deployment.
Ensure the platform supports your enterprise integrations (Salesforce, NetSuite, Google Workspace, Microsoft 365) and required compliance frameworks.
Document title, version, client and provider legal names, contact information, and unique document ID for tracking and referencing.
Precise description of services, deliverables, acceptance criteria, performance milestones, and responsible parties to reduce disputes.
Payment amounts, billing schedule, expense reimbursement, taxes, late payment consequences, and invoicing instructions for clear finance handoff.
Start and end dates, milestone deadlines, change-order process, and any holdback or retention provisions tied to deliverables.
Designated signature, printed name, title, date lines, and space for notarization or witness information if required by jurisdiction.
Exhibit list for SOWs, schedules, insurance certificates, and any referenced documents that affect scope or price.
Allow 3–7 business days for approvals and legal review
Request signature or comments within 7–14 days
Effective on the specified Effective Date or date of last signature
Submit required filings within 30 days if applicable
Aim for completed routing in under 72 hours for routine engagements
Scope and fees set; document ready for review.
Legal and finance clear the document.
Client signs and returns the executed PSF.
Save executed copy and audit trail according to retention policy.
| Criteria | Electronic PSF | Paper PSF |
|---|---|---|
| Legal Standing | ||
| Notarization Needed | varies by state | varied by state |
| Processing Time | hours–days | days–weeks |
| Audit Trail | limited |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |