Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where adopted, provided intent, consent, attribution, and retention requirements are met.

What makes an e-signature valid?

Validity requires demonstrated intent to sign, consent to conduct the transaction electronically, a reliable method linking action to the signer, and a reproducible record for later reference as set out in ESIGN and UETA.

Are there documents that cannot be e-signed?

Certain items—such as wills, some court filings, and specific notices—are commonly excepted from electronic signature under statutory exceptions; verify whether the transaction falls within those categories.

Do I need a notary or witnesses?

Notarization or witness requirements depend on the document purpose and state law; deeds and some POAs often require notarization and specific witness counts, so check the applicable state rules.

How long should I retain the signed agreement?

Retention varies by industry and regulation; retain for the contract term plus appropriate periods—see IRS 3-year guidance (IRC §6501(a)) and HIPAA six-year retention (45 CFR §164.530(j)).

What if the signer used the wrong legal name?

A signer name mismatch can cause payment processing or tax-reporting errors and may undermine enforceability; correct the record with an amendment or re-execution showing the proper legal entity name.

Electronic Signature
Templates
Miscellaneous
Business Services Corcentric

Business Services Corcentric

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS SERVICES AGREEMENT — CORCENTRIC

This Business Services Agreement (the Agreement) is entered into as of Effective Date: by and between Client Name: , with principal address at (Client), and Service Provider Name: , with principal address at (Provider).

RECITALS

WHEREAS, Provider is engaged in the business of providing business services, consulting, software integration, and related support; and

WHEREAS, Client desires to engage Provider to perform the services described in this Agreement and Provider agrees to provide such services pursuant to the terms and conditions set forth herein.

WHEREAS, the parties intend for this Agreement to set forth the complete understanding between them with respect to the services described below.

SCOPE OF WORK

Description of services and deliverables

Deliverables shall be accepted by Client upon written confirmation of satisfaction or, if not accepted, upon delivery of a written notice of deficiencies that Provider shall have a commercially reasonable opportunity to cure, such cure period not to exceed days.

PAYMENT TERMS

Fees Payment schedule Invoices and payment method

Late payments shall accrue interest at the lesser of one and one-half percent (1.5%) per month or the maximum rate permitted by applicable law, calculated from the date payment is due until paid in full. The parties acknowledge Provider may suspend performance for invoices unpaid more than days after notice.

Reimbursable expenses Provider may invoice reasonable, pre-approved out-of-pocket expenses; maximum per expense (if any):

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon written notice to the other party no less than days prior to the effective date of termination.

Either party may terminate immediately upon written notice for material breach by the other party that remains uncured after days following receipt of written notice specifying the breach, or immediately for insolvency or bankruptcy of the other party.

Effect of termination: Upon termination Client shall pay Provider for all services performed and reimbursable expenses incurred through the effective date of termination. Provider shall deliver any completed deliverables and Client shall return or destroy Provider Confidential Information in accordance with Section titled Confidentiality.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information of a party disclosed in any form that is marked confidential or, if disclosed orally, identified as confidential at disclosure and confirmed in writing within thirty (30) days.

Non-disclosure and Use: Each receiving party shall (a) hold Confidential Information in strict confidence, (b) not disclose it to any third party except as expressly permitted by this Agreement, and (c) use it only to perform its obligations or exercise its rights under this Agreement. The receiving party shall take reasonable measures to protect Confidential Information, at least as protective as measures it uses for its own confidential materials.

Exclusions: Confidential Information does not include information that is (i) publicly available through no fault of the recipient, (ii) rightfully received from a third party free of restriction, (iii) independently developed by the recipient without use of the disclosing party's Confidential Information, or (iv) required to be disclosed by law, provided the recipient gives prior notice and cooperates to seek protective measures.

Duration of confidentiality obligations

LIMITATION OF LIABILITY

To the fullest extent permitted by law, each party's aggregate liability to the other for any and all claims arising out of or related to this Agreement shall be limited to direct damages not to exceed the aggregate Fees paid or payable to Provider under this Agreement in the twelve (12) months preceding the event giving rise to the claim. Neither party shall be liable for consequential, incidental, special, or punitive damages.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles. The parties submit to the exclusive jurisdiction of the federal and state courts located in .

ENTIRE AGREEMENT

This Agreement (including any exhibits and attachments executed by the parties) constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral or written agreements, proposals, and communications. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

NOTICES

Client notice contact Provider notice contact

MISCELLANEOUS

Relationship of the parties: The parties are independent contractors. Nothing contained in this Agreement shall be construed to create a partnership, joint venture, or agency relationship. Neither party shall have authority to bind the other without express written authorization.

Assignment: Neither party may assign or transfer this Agreement or any rights hereunder without the prior written consent of the other party, except that Provider may assign this Agreement to an affiliate or in connection with a sale of substantially all of its assets or a corporate reorganization.

Additional provisions or special instructions

Client:

By:

Date:

Provider:

By:

Date:

What the Business Services Corcentric document is

The Business Services Corcentric is a written agreement template used to record the scope, fees, timelines, and responsibilities for services provided under a commercial relationship with Corcentric or a similarly named vendor. It organizes business terms, payment schedules, performance standards, and termination provisions into a single contract record intended for signature by authorized representatives of both parties. This document can serve as the primary contract, a statement of work, or an addendum depending on the transaction and should be completed with care to ensure enforceability and accurate recordkeeping.

Why a clear Business Services Corcentric matters for compliance and operations

A precise Business Services Corcentric clarifies obligations, reduces dispute risk, and documents payment and performance terms. Properly completed agreements support accurate accounting, permit timely renewals or terminations, and provide evidence for audits or regulatory reviews under federal rules such as ESIGN and relevant state contract law.

Who typically prepares and signs this document

In smaller organizations a single executive may complete and sign; in larger organizations multiple role-based approvals are common.

Procurement and sourcing teams who manage vendor selection and contract terms.
Accounts payable and finance for invoicing, payment terms, and tax documentation.
Legal or contract managers for risk review and final sign-off.

Core sections you should expect in the agreement

A professional Business Services Corcentric typically groups the deal into standard contract sections so terms are easy to review and enforce.

Scope of Services

Defines specific tasks, deliverables, milestones, and performance metrics so both parties have a shared understanding of contractual obligations during the term.

Fees and Payment

Describes pricing, billing frequency, invoicing instructions, late payment interest, and any retainer or deposit requirements tied to the engagement.

Term and Renewal

States the initial effective date, contract length, renewal mechanisms, and notice periods required to terminate or non-renew the agreement.

Confidentiality

Specifies handling of proprietary information, permitted disclosures, duration of confidentiality obligations, and remedies for breach.

Indemnity and Liability

Allocates risk by identifying indemnification obligations, liability caps, consequential damages exclusions, and insurance requirements if applicable.

Termination

Lists grounds for termination for cause or convenience, required cure periods, and post-termination transition responsibilities including data return or deletion.

Essential compliance and security details to verify

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit

Audit Trail: Timestamped events and signer metadata

HIPAA: BAA required for protected health information

Authentication: Email, SMS, or stronger MFA options

Certifications: SOC 2 Type II; ISO 27001 listed

Accessibility: WCAG 2.0 Level AA support

Step-by-step: completing the Business Services Corcentric

Follow these sequential actions to prepare, verify, and finalize the agreement for signature and recordkeeping.

01

Gather documents: Collect prior contracts, vendor W-9, and supporting exhibits.
02

Populate fields: Fill legal names, dates, scope, and payment terms accurately.
03

Internal review: Send to legal, finance, and procurement for approvals.
04

Execute and archive: Obtain signatures and store final PDF with audit trail.

Configuring a digital signing workflow for this agreement

Common workflow settings make routing, authentication, and retention consistent across contracts for easier administration.

Field	Configuration
Authentication	Email link with optional SMS code
Bulk Send	Enabled on plans that support batch distribution
Templates	Save standard clauses and signatures for reuse
Retention	Export signed PDF/A to records repository

Where to send and how routing typically works

Identify the usual routing path from originator to final archive so all stakeholders know where to expect the executed document.

Initiator uploads: Sender uploads draft and selects template fields.
Assign signers: Add signer emails and role order as needed.
Approval routing: Send sequentially or in parallel per policy.
Archive copies: Final signed copies go to finance and contract repository.

Technical considerations for eSubmission and integrations

Ensure your records system accepts PDF/A for long-term archival and that connectors are configured to capture audit metadata and signatory attachments.

Accepted formats: PDF, DOCX, and fillable forms
Common integrations: Salesforce, NetSuite, Google Workspace
API and SSO: SSO and API available on higher tiers

Typical timelines and critical dates to watch

Capture these dates in your calendar to meet payment, renewal, and dispute-notice requirements tied to the agreement.

Submission date:

Effective Date is the contract start date entered as MM/DD/YYYY.

Payment due date:

Follow the payment terms (for example, Net 30) from invoice date.

Renewal notice window:

Provide notice per the agreement, commonly 30–60 days before term end.

Dispute notice:

File written dispute within contract-specified period, often 30 days.

Tax record deadline:

Keep records sufficient for IRS audits; see IRC §6501(a) for filing periods.

Common preparation errors to avoid

Using an informal or trade name instead of the legal entity name, which can invalidate payment or tax reporting.
Failing to include a complete description of deliverables, leading to disputes over scope and additional charges.
Skipping internal approvals from legal or finance, which may omit required clauses or change payment obligations.
Not confirming signer authority, causing signatures to be challenged and delaying contract effectiveness.

Risks and penalties from incorrect or incomplete agreements

Contract disputes: Damages, specific performance, or litigation exposure

Tax penalties: Information returns penalties under IRC §6721 may apply

Late payment costs: Interest and collection expenses can accrue

Regulatory fines: Industry regulators may assess penalties

Data breach liability: Breach costs if PII or PHI is exposed

Invalid signature: Lack of intent/consent can undermine enforceability

Comparing eSignature solutions relevant to this agreement

A neutral comparison of common plan features and starting pricing can inform which digital signing provider aligns with your technical and compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about completing and signing the agreement

Answers to common questions about enforceability, signatures, and electronic handling of Business Services Corcentric documents.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where adopted, provided intent, consent, attribution, and retention requirements are met.
What makes an e-signature valid?
Validity requires demonstrated intent to sign, consent to conduct the transaction electronically, a reliable method linking action to the signer, and a reproducible record for later reference as set out in ESIGN and UETA.
Are there documents that cannot be e-signed?
Certain items—such as wills, some court filings, and specific notices—are commonly excepted from electronic signature under statutory exceptions; verify whether the transaction falls within those categories.
Do I need a notary or witnesses?
Notarization or witness requirements depend on the document purpose and state law; deeds and some POAs often require notarization and specific witness counts, so check the applicable state rules.
How long should I retain the signed agreement?
Retention varies by industry and regulation; retain for the contract term plus appropriate periods—see IRS 3-year guidance (IRC §6501(a)) and HIPAA six-year retention (45 CFR §164.530(j)).
What if the signer used the wrong legal name?
A signer name mismatch can cause payment processing or tax-reporting errors and may undermine enforceability; correct the record with an amendment or re-execution showing the proper legal entity name.

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