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Business Services FastSigns

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Business Services Agreement — FastSigns

Parties and Recitals

This Business Services Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: and Service Provider Name: .

WHEREAS, Client requires design, manufacture, and installation of signage and related business services described herein; and

WHEREAS, Provider is engaged in the business of producing, fabricating, and installing commercial signage and represents that it has the skill, personnel, and equipment necessary to perform such services in a professional manner; and

WHEREAS, the parties desire to set forth the terms and conditions under which Provider will perform services for Client.

Scope of Work

Provider shall furnish all labor, materials, equipment, permits, and supervision necessary to perform the scope of work described below. Provider will perform work in a professional and workmanlike manner consistent with industry standards. Any deviations from the agreed specifications shall be documented in a written change order signed by both parties prior to implementation.

Payment Terms

Client agrees to pay Provider for the performance of the Scope of Work the Total Contract Price and in accordance with the schedule set forth below. All amounts are stated in U.S. dollars unless otherwise indicated.

Overdue amounts shall bear interest at the rate set forth above, calculated monthly and compounded monthly, plus Provider's reasonable costs of collection, including attorneys' fees, to the extent permitted by law. Provider may, after providing written notice, suspend performance if Client fails to pay undisputed sums when due.

Term and Termination

This Agreement shall commence on Start Date: and continue until End Date: unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon providing written notice to the other party at least days prior to the effective termination date. Either party may terminate for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach. Termination shall not relieve Client of the obligation to pay for services performed and materials purchased through the effective date of termination.

Confidentiality

Each party (the "Receiving Party") shall treat as confidential all non-public business, technical, pricing, and design information disclosed by the other party (the "Disclosing Party") in connection with this Agreement. The Receiving Party shall not use or disclose such Confidential Information except to perform its obligations under this Agreement or as required by law. Confidentiality obligations shall continue for a period of years following termination or expiration of this Agreement. Confidential Information does not include information that is (a) publicly available through no fault of the Receiving Party, (b) rightfully received from a third party free to disclose it, or (c) independently developed without use of the Disclosing Party's Confidential Information.

Warranties; Limitation of Liability

Provider warrants that services will be performed in a professional manner and materials will be of commercially reasonable quality for a period of ninety (90) days from acceptance. Client's sole and exclusive remedy and Provider's sole obligation for breach of the foregoing warranty shall be re-performance of nonconforming services or replacement of nonconforming materials, at Provider's option. EXCEPT FOR WILLFUL MISCONDUCT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, AND THE AGGREGATE LIABILITY OF PROVIDER ARISING OUT OF OR RELATING TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO PROVIDER UNDER THIS AGREEMENT.

Change Orders and Acceptance

Any change to the Scope of Work, schedule, or price shall be made only by a written change order signed by both parties. Acceptance of delivered signage shall occur upon Client's written acceptance or, if Client fails to provide written acceptance within ten (10) days following Provider's notice of completion, acceptance shall be deemed granted.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Venue for any litigation arising out of this Agreement shall be in the state or federal courts located in the county in which Provider has its principal place of business, and the parties consent to personal jurisdiction in such courts.

Entire Agreement; Amendment

This Agreement, together with any exhibits and signed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. No amendment or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and shall be delivered to the contact information below by certified mail, courier, or email to the addresses provided. Notice is effective upon receipt.

General Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Provider may assign to an affiliate or successor in interest. The parties acknowledge that they have had the opportunity to review this Agreement with counsel and that this Agreement shall be binding upon and inure to the benefit of their respective successors and permitted assigns.

Client:

By:

Date:

Provider:

By:

Date:

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What Business Services FastSigns Is and when you’ll use it

Business Services FastSigns is a standardized sign and signage order and authorization document used by businesses to specify artwork, materials, installation terms, and approvals for commercial signs. The form captures project scope, dimensions, material specifications, branding requirements, delivery and installation windows, cost estimates, and signature authorization for both client and vendor. It is commonly used to confirm responsibilities, timelines, and payment terms before production or installation begins, and to create a record that supports invoicing, permits, and compliance with local sign regulations.

Why a clear Business Services FastSigns matters for projects

A complete FastSigns document reduces misunderstandings by documenting specifications, responsibilities, and approvals in a single record; it supports permitting, vendor coordination, and dispute avoidance while creating an auditable trail for financial and regulatory purposes.

Why a clear Business Services FastSigns matters for projects

Who typically completes and signs a FastSigns order

Typical users include operations managers, facilities staff, marketing leads, and contracted signage vendors who need a concise, signed instruction set to produce and install signage.

  • Operations and facilities managers controlling on-site installation schedules and site access
  • Marketing and brand teams approving artwork, colors, and corporate identity compliance
  • Vendors and installers confirming material specs, labor, and warranty terms

The completed document assigns responsibility, documents approvals for permits or inspections, and forms the basis for production, delivery, and payment reconciliation.

Representative signatory roles

Brian Fitzgibbons, COO

As COO of Optica Ventures LLC, Brian oversees vendor contracts and uses standardized sign orders to ensure specifications and approvals are recorded before production begins. That record supports procurement, avoids change-order disputes, and helps reconcile invoices against agreed terms.

Tim Martin, Founder

Tim Martin, founder of Martin Properties, uses signed sign orders to authorize property-specific branding and installation windows across multiple sites, ensuring consistent documentation for facility managers and vendors during rollouts.

Essential elements of a professional FastSigns order

A thorough FastSigns document collects all technical, commercial, and administrative details required to produce and install signage correctly. The following components reduce ambiguity and protect both parties by making responsibilities, timelines, and deliverables explicit.

Scope and Artwork

Describe exact artwork files, color codes, permitted variations, and who provides final print-ready files; specify file formats and resolution requirements to prevent rework and delays.

Material Specification

List substrates, finishes, mounting hardware, and environmental ratings (UV, water resistance) so procurement and installers use materials that meet site conditions and warranty requirements.

Dimensions and Measurements

Provide precise height, width, depth, and weight limits, plus mounting points and clearances to confirm fit and to determine whether structural review or permits are needed.

Installation Terms

State installation date windows, site access instructions, required permits or inspections, scaffolding or traffic control responsibilities, and any third-party coordination required on site.

Costs and Payment Terms

Itemize production, installation, permit fees, and change-order pricing; include payment milestones and invoicing address to reduce disputes and accelerate reconciliation.

Sign-off and Liability

Include approval checkboxes, signature blocks for authorized signers, warranty length, accepted tolerances, and indemnity or insurance requirements to clarify risk allocation.

Data and security elements to capture

Encryption: TLS 1.2/1.3 in transit
Data at rest: AES-256 encryption
Certifications: SOC 2 Type II and ISO 27001
HIPAA: BAA required for PHI workflows
Audit trail: Timestamps, IP, action history
Accessibility: WCAG 2.0 Level AA support

Stepwise process to complete and approve a FastSigns order

Follow these steps to create, review, and finalize a sign order so production and installation proceed without interruptions.

  • 01
    Prepare Details: Gather measurements, artwork, and site info before starting the form.
  • 02
    Specify Materials: Select substrates, finishes, and mounting hardware in the material section.
  • 03
    Obtain Approvals: Route to brand and facilities approvers for required signatures.
  • 04
    Archive Record: Save the signed document with attachments for permits and invoicing.

Configuring an online FastSigns workflow

Set workflow options to match your approval chain and authentication needs; adjust fields and integrations to automate routing and record capture.

Field Configuration
Signer Authentication Email link, SMS code, or stronger MFA
Bulk Send Business Premium plan supports mass distribution
Integration Connect to Salesforce, NetSuite, or Google Workspace
API Access Enterprise or Site License for programmatic use

Typical online signing flow for a FastSigns order

The online signing flow captures the document, routes it, and preserves an audit trail; configure steps to match your approvers and authentication needs.

  • Upload Document: Sender uploads order and attachments
  • Place Fields: Add signature, date, and initials fields
  • Send to Signers: Distribute via email or secure link
  • Store Audit Trail: System records timestamps, IP, and actions

Delivery methods, integrations, and supported formats

Choose distribution channels and integrations that match your procurement and recordkeeping workflows.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File Formats: PDF, DOCX, XLSX, and HTML supported
  • Storage Options: Box, Google Drive, AWS, and local archive

Select integrations to automate invoice creation, update CRM records, and centralize signed documents for compliance and audits.

Timing and regulatory deadline considerations

Certain administrative and tax filing dates are relevant when FastSigns orders affect financial reporting, contractor payments, or tax withholding; track these deadlines to avoid penalties.

W-9 handling:

Supply W-9 upon payer request to avoid backup withholding

W-2 timing:

Provide W-2 to employees by January 31

1099-NEC deadlines:

Issue 1099-NEC to independent contractors by January 31

Income tax return:

Individual returns due April 15 unless extended

FBAR filing:

Reports due April 15 with automatic extension to October 15

Key project milestones from order to archive

Track milestones to coordinate production, permitting, installation, and final acceptance for each sign order.

01

Project Initiation

Collect specs, site photos, and permit requirements for planning

02

Production Start

Confirm materials and release artwork to print vendor

03

Installation Window

Schedule installers, traffic control, and inspections as required

04

Final Acceptance

Obtain written sign-off and archive signed record and receipts

Common preparation mistakes to avoid

  • Incomplete measurements leading to rework and added expense if tolerances are not specified
  • Vague artwork instructions causing color or resolution mismatches during production
  • Missing authorized signer or unclear authority, which can invalidate approvals or invoices
  • Failure to document permit responsibilities leading to installation delays or fines

Risks and regulatory penalties tied to incorrect or missing information

1099 penalties: Late or incorrect 1099s can incur $60–$330 per form (IRC §6721)
I-9 violations: I-9 paperwork failures carry $281–$2,789 per violation (8 CFR §274a.2)
Backup withholding: Missing TINs may trigger 24% backup withholding
Permit fines: Improper signage or missing permits can result in local fines and forced removal
Disputed charges: Lack of signed scope increases risk of change-order disputes and litigation
Unsigned approvals: Unsigned or unauthenticated approvals may be unenforceable under ESIGN or contract law

Download formats and supporting attachments to include

Provide signed copies and key attachments in common formats to ensure portability, permit compliance, and long-term readability.

Signed Copies

Export the final signed order as PDF/A to preserve content and metadata for archival and permit submission requirements.

Artwork Files

Attach print-ready artwork in vector formats (PDF, SVG) and include color profiles to prevent unintended color shifts in production.

Permit Documents

Include scanned permit approvals, inspection reports, and municipal correspondence as part of the project record for audits.

Installation Photos

Store before-and-after installation photos with timestamps to document completion and support warranty or dispute resolution.

Select eSignature vendor comparison for FastSigns workflows

Compare basic pricing and feature availability across commonly used eSignature vendors; signNow is listed first to align product data with documented plan tiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies by plan Varies by plan Varies by plan Varies by plan
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about completing and e-signing FastSigns orders

Answers to common questions about signature validity, authentication, document retention, and how to avoid production delays when using electronic workflows.


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