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Business Services Flying J

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BUSINESS SERVICES AGREEMENT — FLYING J

This Business Services Agreement (the Agreement) is entered into as of Effective Date: by and between Service Provider Name: and Client Name: .

WHEREAS

WHEREAS, Service Provider performs business-related services including but not limited to consulting, operational support, and project management, and has represented that it possesses the requisite expertise, personnel and resources to provide such services to Client; and

WHEREAS, Client desires to engage Service Provider to perform certain services for Client under the terms and conditions set forth in this Agreement, and Service Provider is willing to provide those services on such terms and conditions.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

SCOPE OF WORK

Service Provider will perform the services described below for Client in accordance with the terms of this Agreement. The parties may revise the Scope of Work by written amendment signed by both parties.

PAYMENT TERMS

Client shall pay Service Provider compensation as set forth below. All payments are due in the currency agreed by the parties and are exclusive of taxes unless otherwise stated.

TERM AND TERMINATION

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon Notice Period (days): days' prior written notice to the other party. Either party may terminate immediately for material breach if the breaching party fails to cure the breach within thirty (30) days following written notice specifying the breach.

CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means non-public information of a party disclosed to the other party, whether disclosed orally, visually, or in writing, including trade secrets, business plans, pricing, and customer information. Each receiving party shall: (a) treat Confidential Information with at least the same degree of care it uses to protect its own confidential information but no less than reasonable care; (b) use Confidential Information solely to perform its obligations or exercise its rights under this Agreement; and (c) not disclose Confidential Information to any third party except to employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those in this Agreement.

Confidential Information does not include information that: (i) is or becomes publicly available through no act or omission of the receiving party; (ii) was lawfully in the receiving party's possession prior to disclosure; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed without use of the disclosing party's Confidential Information. The obligations of confidentiality survive termination for Duration (years): years, except for trade secrets which shall be protected for as long as they qualify as trade secrets.

INDEMNIFICATION; LIMITATION OF LIABILITY

Each party ("Indemnitor") shall indemnify, defend and hold harmless the other party ("Indemnitee") from and against any losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of third-party claims resulting from Indemnitor's gross negligence, willful misconduct, or material breach of this Agreement. Except for liability arising from willful misconduct or indemnification obligations, in no event shall either party be liable for incidental, consequential, special or punitive damages, and aggregate liability shall be limited to the fees paid to Service Provider under this Agreement in the twelve (12) months preceding the claim.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its choice-of-law rules. The parties shall attempt in good faith to resolve any dispute arising under this Agreement through negotiation. If the parties cannot resolve a dispute within 45 days, either party may pursue available remedies in the courts located in the jurisdiction specified above.

MISCELLANEOUS

Entire Agreement: This Agreement, together with any exhibits or amendments signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a merger or sale of all or substantially all of its assets.

Service Provider — Printed Name:

By (Signature):

Date:

Title/Capacity:

Client — Printed Name:

By (Signature):

Date:

Title/Capacity:

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What the Business Services Flying J Is and when it’s used

The Business Services Flying J is a standardized business services agreement and transactional form used to document commercial services, billing terms, parties, and approvals between a vendor and Flying J or its affiliates. It sets contract scope, service deliverables, pricing or fee schedules, invoicing instructions, and contact information; it may also include indemnity, limitation of liability, insurance requirements, and confidentiality provisions. Organizations use this form to create a consistent record for procurement, accounts payable, and vendor management while preserving an auditable signature trail suitable for electronic execution under U.S. e-signature laws.

Why a clear Business Services Flying J matters

A completed Business Services Flying J reduces ambiguity about scope, establishes payment and approval terms, and creates a single source of record for compliance and audits. Accurate, consistent forms shorten onboarding, reduce invoice disputes, and preserve rights under contract law when properly executed and retained.

Why a clear Business Services Flying J matters

Who typically prepares and signs this form

Internal procurement, accounts payable, and vendor managers most often prepare or request the Business Services Flying J; external suppliers provide the requested details and sign to accept terms.

  • Procurement teams coordinate scope, pricing, and vendor onboarding and confirm insurance certificates and deliverables.
  • Accounts payable attaches invoicing instructions, tax forms (W-9), and verifies remit-to information before payment.
  • Vendors or contractors supply company name, EIN, contact, and signatory authority to validate billing and tax compliance.

Legal and finance teams review high-value or high-risk engagements; authorized signatories complete execution and retention steps according to company policy.

Essential parts of a professional Business Services Flying J

A complete form groups key contract data so reviewers can find obligations, dates, and payment terms quickly while ensuring the document is enforceable and auditable.

Parties

Full legal names and business entity types for each party, including DBA names where used, to avoid identity ambiguity and support contract enforceability.

Scope

Clear, measurable description of services, deliverables, milestones, and acceptance criteria to prevent scope disputes and enable performance tracking.

Payment Terms

Pricing, billing frequency, invoice recipient, payment method, and net terms (e.g., Net 30) that determine cashflow and dispute resolution.

Term & Termination

Contract start and end dates, renewal mechanics, and termination rights including notice periods and post-termination obligations.

Compliance & Insurance

Certificate of insurance requirements, regulatory obligations (HIPAA, FERPA if applicable), and data handling provisions for protected data.

Signature Blocks

Designated signers, titles, dates, and witness/notary fields when required; must match authority and identification records.

Required information to include on the form

Legal Name: Exact entity name
Tax ID (EIN): Employer Identification Number
Invoice Address: Street, city, state, ZIP
Remit-To: Bank or payment instructions
Authorized Signer: Name and title
Effective Date: MM/DD/YYYY format

Step-by-step: completing the Business Services Flying J

Follow these sequential steps to prepare, review, and execute the form so it is legally valid and routed correctly.

  • 01
    Prepare: Populate parties, scope, prices, and effective date.
  • 02
    Attach Documents: Include W-9, insurance certificates, and exhibits.
  • 03
    Review: Legal and finance check terms and risks.
  • 04
    Execute: Sign electronically or in-person with witnesses if required.

Typical routing and submission flow

A standard routing path ensures approvals, signatures, and record storage occur in a logical order and are auditable.

  • Sender Upload: Upload completed form to signing platform.
  • Place Fields: Add signature, date, and initial fields.
  • Signer Authentication: Choose email, SMS, or higher assurance.
  • Completion & Storage: Signed copies and audit trail saved.

How to configure an online completion workflow

Set up the digital workflow to match internal approval sequences and authentication requirements for each signer.

Field Configuration
Signer Order Sequential or parallel signing
Authentication Email, SMS, or KBA as needed
Notifications Email reminders and expiration
Storage Designate archive folder or system

Delivery formats and integration considerations

Choose a platform that supports the document formats and systems used by your teams and partners.

  • File Types: PDF, DOCX, HTML supported
  • Integrations: Salesforce, NetSuite, MS 365 available
  • Authentication: SMS, email, SSO options

Confirm the chosen platform meets regulatory and IT security requirements before sending for signature.

Key timelines and external filing dates to watch

Certain tax and regulatory deadlines may be relevant depending on payments or reporting associated with the form.

W-9 Provision:

Provide upon payer request; no fixed federal deadline

1099-NEC:

File and furnish by January 31 for nonemployee compensation

Form 1040:

Individual tax return due April 15 (extension to Oct 15 possible)

I-9 Retention:

Retain I-9 for 3 years after hire or 1 year after termination

Contract Notices:

Observe any contract-specific notice periods for termination or breach

Key processing milestones from draft to archive

Track these stages to ensure timely approvals, signatures, and secure storage throughout the contract lifecycle.

01

Draft Completion

Finalize terms, attachments, and exhibits for internal review

02

Internal Approval

Obtain sign-offs from procurement, legal, and finance

03

Signature Execution

Collect signatures from all authorized parties

04

Archival

Store executed copy and audit trail in records system

Common mistakes to avoid when preparing the form

  • Using informal or abbreviated legal names that do not match tax or formation records, causing payment and verification delays.
  • Omitting required attachments such as W-9, insurance certificates, or vendor authorization letters that block vendor setup.
  • Failing to designate an authorized signer with documented delegation, leading to rejected or unenforceable agreements.
  • Leaving ambiguous payment or termination language that creates disputes and increases collection or litigation risk.

Regulatory and financial risks from errors or omissions

Incorrect TIN: Backup withholding risk
Late 1099: Per-form penalties under IRC §6721
I-9 Errors: Civil fines per DHS guidance
HIPAA Breach: Potential penalty exposure
Contract Voidance: Improper signature authority
Operational Delay: Payment hold or vendor suspension

Common eSignature vendor comparison for executing the form

For organizations choosing an eSignature provider to execute and store Business Services Flying J forms, the table compares starting price and common capabilities across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of online execution

The following condensed case examples show how organizations completed similar documents using an eSignature workflow.

Optica Ventures

Optica simplified vendor onboarding with online forms and signature links.

  • The interface sped customer responses.
  • The COO said the interface was simple to use and equally easy for customers, improving turnaround while maintaining compliance.

Tech Data

Tech Data integrated signatures into existing systems for faster processing.

  • Internal teams reduced manual steps.
  • The CEO reported improved internal and external customer service while increasing speed to revenue.

Common questions and practical answers

Answers to frequent questions about completing, signing, and storing the Business Services Flying J.


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