Establishing secure connection…Loading editor…Preparing document…

Business Services Recentric

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS SERVICES RECENTRIC AGREEMENT

This Business Services Recentric Agreement ("Agreement") is entered into as of by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client desires to engage Service Provider to perform recentric business services consisting of strategic alignment of operations, market reorientation, and implementation support, and Service Provider has the qualifications and capacity to perform such services under the terms set forth in this Agreement.

WHEREAS, the parties intend for Service Provider to provide project management, analysis, deliverables, and advisory services as further described in the Scope of Work, and for Client to compensate Service Provider pursuant to the Payment Terms below.

WHEREAS, the parties desire to set forth their entire agreement with respect to the subject matter herein and to allocate responsibilities, confidentiality, and risk between them.

SCOPE OF WORK

Service Provider will perform the services and produce the deliverables described below. The Scope of Work establishes the substantive services, milestones, and acceptance criteria. Any material changes to the Scope of Work must be agreed in writing by both parties and may be subject to additional fees.

PAYMENT TERMS

The Client shall pay Service Provider the fees and charges set forth below in consideration for the services rendered under this Agreement.

Invoices are due within days of receipt unless otherwise agreed in writing. Payments not received within the agreed period shall accrue a late fee of % per month on the outstanding balance, calculated monthly and compounded.

TERM AND TERMINATION

This Agreement shall commence on the Start Date set forth below and shall continue in effect until the End Date unless earlier terminated in accordance with this Agreement.

Term Start Date:    Term End Date:

Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate immediately for cause upon written notice if the other party materially breaches this Agreement and fails to cure such breach within 30 days after receipt of written notice specifying the breach.

CONFIDENTIALITY

Each party (the "Receiving Party") shall hold in strict confidence and shall not use or disclose any Confidential Information of the other party (the "Disclosing Party") except as necessary to perform its obligations under this Agreement. "Confidential Information" includes non-public business information, trade secrets, financial information, customer lists, and proprietary methodologies, but excludes information that (a) is or becomes publicly available without breach of this Agreement, (b) is rightfully received from a third party without restriction, (c) is independently developed by the Receiving Party without use of Confidential Information, or (d) is required to be disclosed by law, provided that the Receiving Party promptly notifies the Disclosing Party and cooperates to seek protective measures.

The obligations of confidentiality shall survive termination of this Agreement for a period of three (3) years, except that trade secrets shall remain protected for so long as they qualify as trade secrets under applicable law.

LIMITATION OF LIABILITY

Except for liability arising from gross negligence, willful misconduct, or a breach of confidentiality, neither party shall be liable to the other for indirect, incidental, special, consequential, or punitive damages, including lost profits or business interruption, even if advised of the possibility of such damages. The aggregate liability of each party for any claim arising under this Agreement shall not exceed the total fees paid to Service Provider under this Agreement in the twelve (12) months preceding the claim.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law rules. The parties shall first seek to resolve disputes in good faith through negotiation between senior representatives. If unresolved within 30 days, disputes shall be resolved by binding arbitration in the chosen state in accordance with the parties' agreed arbitration procedures, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, including any exhibits or statements of work incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications. No amendment or waiver shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Relationship of the Parties: Service Provider is an independent contractor and nothing in this Agreement creates a partnership, joint venture, or employment relationship. Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its business assets.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect.

Client:

By:

Date:

Service Provider:

By:

Date:

Enter text✕

What the Business Services Recentric Is

The Business Services Recentric is a standard service agreement template used to record the scope, fees, deliverables, timelines, and responsibilities between a business services provider and a client. It centralizes project specifications, payment terms, change-order rules, and signature blocks so parties have a single authoritative record. The document is suitable for recurring professional services, short-term engagements, and managed service arrangements where clear service descriptions and acceptance criteria reduce disputes. When executed properly, it supports electronic execution, record retention, and subsequent audits while preserving contractual certainty.

Why a Formal Business Services Recentric Matters

A clear Recentric reduces ambiguity about scope, payment, and timelines, lowers dispute risk, and documents acceptance criteria. When combined with compliant e-signature and retention practices under ESIGN and UETA, it strengthens enforceability while streamlining routine execution and audits.

Why a Formal Business Services Recentric Matters

Common Roles That Complete This Document

Teams and individuals across procurement, operations, and client services typically prepare or approve the Recentric before signing.

  • Procurement managers and contract administrators who centralize vendor terms and pricing and ensure internal approvals are captured.
  • Project managers who confirm deliverables, schedules, acceptance criteria, and change control procedures for client-facing work.
  • Finance or accounts payable staff responsible for payment schedules, invoicing instructions, and tax withholding designations.

The assembled document is then reviewed by legal or finance as required and sent to signers for execution.

Who Signs and Executes

Procurement Manager

A procurement manager or authorized purchasing officer signs on behalf of an organization after internal approvals. They must confirm budget authority, vendor legal name, and remit-to payment details before execution; mismatches may delay payment or create tax reporting issues.

Independent Contractor

An individual contractor or small-business owner signs to accept scope, schedule, and payment terms. They should provide a full legal name, taxpayer identification (TIN or EIN), and a completed W-9 if requested to prevent backup withholding.

Core Components to Include in the Recentric

A professional Recentric includes defined service scope, payment terms, deliverables, timelines, compliance clauses, and signature blocks to reduce ambiguity and support enforceability.

Scope of Services

Describe tasks, deliverables, milestones, and excluded items. Use measurable acceptance criteria to avoid later disputes and simplify sign-off.

Payment Terms

State fees, invoicing cadence, late-payment interest, and expense reimbursement rules. Specify currency and any withholding or tax responsibilities.

Term & Termination

Define contract term, renewal mechanics, termination for convenience, and termination for cause, including notice periods and final accounting.

Deliverables & Schedule

List deliverables, delivery dates, testing or acceptance windows, and change-order procedures for schedule or scope adjustments.

Confidentiality & IP

Allocate ownership of intellectual property, define permitted use, and include confidentiality obligations and permitted disclosures.

Governing Law

Specify the state law that will govern disputes and the venue for resolution; choose the state usually linked to performance or corporate domicile.

Essential Security and Compliance Elements

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit Trail: Timestamped events and IP logs
Access Controls: Role-based permissions
HIPAA BAA: BAA required for PHI workflows
21 CFR Part 11: Supported for FDA-regulated records
Certifications: SOC 2 Type II, ISO 27001

Step-by-Step: Prepare and Execute the Recentric

Follow a simple sequence to prepare, review, sign, and store the Recentric so that each party has a final authenticated copy.

  • 01
    Draft Document: Populate scope, fees, dates, and signature blocks with accurate party details.
  • 02
    Internal Review: Legal, procurement, and finance verify terms and approve changes.
  • 03
    Send for Signature: Route to signers with required authentication and any disclosures.
  • 04
    Archive Final Copy: Store signed PDF and audit trail in secure records.

How to Configure an Online Signing Workflow

Set authentication and routing options in the signing platform to match your approval sequence and compliance needs.

Field Configuration
Signer Authentication Email link, SMS code, or KBA as required
Signing Order Sequential or parallel routing per role
Required Fields Make initials, dates, and payment fields mandatory
Retention Settings Set automatic export to secure storage

Where to Send or File the Completed Recentric

Choose the destination for executed copies based on governance and operational needs so records are retrievable for audits.

  • Signers: Send each executed copy to all signers by email
  • Company Records: Upload signed PDF and audit trail to internal contract repository
  • Finance: Forward invoice and payment terms to accounts payable
  • Legal Counsel: Provide final agreement for long-term retention

Technical and Integration Considerations

Ensure the signing platform supports your required authentication, file formats, and integration endpoints before starting high-volume workflows.

  • File Formats: PDF, DOCX, XLSX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: SMS code, KBA, or SSO

Choose a platform that preserves audit trails, supports secure storage, and can export signed records for compliance or third-party review.

Typical Timelines and Expected Turnaround

Understand common timing expectations so parties set realistic deadlines and follow up consistently to avoid delays.

Initial Review Window:

7 business days for internal review and redlines

Signer Response Target:

7–14 calendar days for external signatures

Payment Trigger:

Invoice due Net 30 unless otherwise specified

Record Export:

Immediate export after final signature

Retention Start Date:

Effective date or final signature date

Common Preparation Errors to Avoid

  • Using vague service descriptions that fail to define acceptance criteria, causing disputes over deliverable satisfaction and payment triggers.
  • Omitting tax identifiers or incorrect payee names that trigger backup withholding or delay vendor payments and tax reporting.
  • Failing to set required fields in the signing workflow, which leads to partially completed documents or missing signatures.
  • Assuming all states accept the same notarization or witness rules, resulting in noncompliant execution for specific jurisdictions.

Penalties and Legal Risks from Errors

Incorrect TIN: $60 per information return
Late Information Filing: $130–$330 per form
Missing Notary: Possible rejection by recording office
Unauthorized Signature: Contract may be voidable
HIPAA Noncompliance: Significant fines and breach costs
I-9 Paperwork: $281–$2,789 per violation

How the Recentric Compares with a Standard MSA

A compact Recentric is often more focused than a Master Services Agreement; use this comparison to choose the appropriate formality level.

Document Type Business Services Recentric Master Services Agreement
Notarization Required sometimes
Typical Length short, focused longer, comprehensive
Use Case recurring services enterprise-wide engagements
Change Control simple change order formal amendments

eSignature Vendor Pricing Snapshot for Executing the Recentric

Compare starting price, trial availability, bulk send, audit trail, HIPAA support, and any envelope or session limits across common eSignature vendors to inform platform selection.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Using the Recentric

Answers to common questions about legal validity, e-signature use, notarization, record corrections, authentication, and integrations.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users