Parties
Full legal names and entity types for all contracting parties, including any DBAs or affiliated entities that may deliver or receive services.
A concise RJOA reduces disputes by documenting expectations, aligns billing and performance metrics, and creates a clear audit trail for approvals and payments. It supports compliance, invoicing accuracy, and consistent vendor management across departments.
The RJOA is completed by groups responsible for procuring, delivering, or managing services within or across organizations.
Full legal names and entity types for all contracting parties, including any DBAs or affiliated entities that may deliver or receive services.
A detailed description of services, milestones, deliverables, and acceptance criteria so obligations are unambiguous and measurable.
Fee schedule, billing intervals, expense reimbursement rules, and late-payment terms to align invoicing with accounting controls.
Effective date, renewal mechanics, notice periods, and termination for convenience or cause, including post-termination responsibilities.
Applicable regulatory clauses (privacy, data security, export controls) and required certifications or insurances to protect both parties.
Authorized signatory blocks with printed name, title, date, and any required witness or notarization fields for enforceability.
| Field | Configuration |
|---|---|
| Signer Order | Sequential routing vs parallel signing, set by business rules. |
| Authentication | Email link plus optional SMS code or KBA for higher assurance. |
| Reminders | Auto-reminders at configurable intervals until signature complete. |
| Storage Location | Save executed copies to a secure folder or cloud repository. |
Ensure the signing platform supports required security, file formats, and integrations before e-executing the RJOA.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
W-9 is delivered to payers when requested to avoid backup withholding
Send to recipients and IRS by Jan 31 for nonemployee compensation
W-2 forms to employees by Jan 31 each year
Individual Form 1040 due April 15 (extension to Oct 15 with Form 4868)
Set reminders 60–90 days before automatic renewals or expiration