Scope of Services
A concise but specific description of tasks, deliverables, milestones, and exclusions so both parties share expectations and acceptance criteria.
A properly completed Rollstone reduces ambiguity about scope, establishes payment milestones and liabilities, and creates an auditable record for compliance, finance, and legal teams. Consistent use helps prevent disputes, speeds approvals, and supports downstream processes like invoicing and regulatory reporting while preserving enforceability when signed electronically under ESIGN and UETA.
The document is also used by external vendors and contractors as the primary statement of work and may require authorized officer signatures depending on entity type.
A concise but specific description of tasks, deliverables, milestones, and exclusions so both parties share expectations and acceptance criteria.
Legal names and entity types for all parties, including DBA entries and the authorized signing officer for corporate entities to ensure enforceability.
Precise fee schedules, billing frequency, late-payment interest, and reimbursable expense rules to avoid disputes and support accounting reconciliation.
Start and end dates, renewal mechanics, notice periods, and termination triggers along with obligations that survive expiration such as confidentiality.
Basic warranties, compliance covenants, and insurance or indemnity terms that allocate risk and set minimum performance standards.
Designated signature blocks, signature order, witness or notarization requirements, and a record of electronic signing events for auditability.
| Field | Recommended Setting |
|---|---|
| Authentication | Email link for low risk; SMS/KBA for higher assurance |
| Signature Type | Visible e-signature with audit trail |
| Conditional Fields | Use to reveal payment or tax fields when relevant |
| Notifications | Enable signer reminders and final document delivery |
Confirm the e-sign platform retains an auditable certificate of completion and supports legal requirements such as HIPAA (BAA) or 21 CFR Part 11 when those standards apply to your document.
Complete initial draft at least 5 business days before start
Allow 3–7 business days for legal or compliance review
Obtain all required signatures before the effective date
Send the first invoice as specified in Payment Terms
Retention begins on effective date or final acceptance
Draft scope, pricing, and parties; collect supporting documents
Internal sign-off by legal, finance, and procurement
Signatures captured and certificate of completion stored
Store final PDF, audit trail, and related invoices
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |