Parties
Full legal names for each party, including DBA where applicable, to avoid ambiguity in enforcement and tax reporting.
A complete SM2344 reduces disputes by clarifying responsibilities, payment terms, and deliverables; it supports auditability and consistent recordkeeping for accounting and regulatory review.
The SM2344 is used across internal teams and external vendors to establish service terms and maintain a consistent contract record.
Ensure relevant departments review and retain copies according to internal retention schedules and applicable law.
Full legal names for each party, including DBA where applicable, to avoid ambiguity in enforcement and tax reporting.
Clear description of services or deliverables with milestones, acceptance criteria, and any excluded tasks to limit disputes.
Specify amounts, currency, invoicing frequency, due date (for example Net 30), late fees, and remittance instructions.
Start and end dates, renewal rules, notice periods, and termination for convenience or cause provisions.
Nondisclosure obligations, data handling expectations, and any HIPAA or other privacy addenda if applicable.
Designated signers, dates, and witness or notary blocks if required by state law or internal policy.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing per approval matrix |
| Authentication | Email, SMS code, or stronger KBA if required |
| Reminders | Auto-reminders frequency and escalation path |
| Storage | Designate secure folder and retention policy |
Confirm the file formats, integrations, and authentication methods needed to match internal IT policies.
Ensure your chosen platform supports required formats, preserves audit trails, and integrates with recordkeeping systems to meet legal and operational needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica used a standardized service form to streamline vendor intake and approvals
A real estate operator processed vendor services online for maintenance contracts
A CEO or other officer with delegated authority signs when the engagement exceeds delegated procurement thresholds; confirm delegation limits in corporate bylaws or procurement policies before execution.
Procurement or business unit managers may sign for lower-value or routine services if authorized in writing; ensure signature authority is documented to avoid later disputes.
Date entered as MM/DD/YYYY; obligations begin on this date
Typically Net 30 from invoice receipt unless otherwise specified
Net days and late fee terms should be explicit
Provide notice window (e.g., 30 or 60 days) for nonrenewal or opt-out
State required notice period for termination for convenience