Party Identification
Legal entity name, DBA, tax ID, and primary contact details for each party.
Completing the SMM68 correctly reduces contract ambiguity, supports timely invoicing and payment, and creates an auditable record that helps during compliance reviews or disputes. Clear entries also shorten processing cycles and lower the risk of downstream administrative errors.
Different organizations may assign preparation and signature duties differently; confirm internal delegation rules before finalizing the form.
Legal entity name, DBA, tax ID, and primary contact details for each party.
Concise scope of services, deliverables, and any milestones or schedules.
Fee schedule, billing frequency, payment terms, and remittance instructions.
Contract start/end dates, renewal rules, and termination notice requirements.
Standard warranties, confidentiality statements, or compliance attestations as needed.
Printed name, title, signature, and date for authorized signers; witness or notary fields if required.
| Field | Configuration |
|---|---|
| Auto-fill | Map ERP fields to prepopulate vendor data |
| Conditional Fields | Show payment fields only when billing applies |
| Signer Authentication | Use email or SMS code for signer identity |
| Template Save | Save as reusable template for repeat vendors |
Ensure chosen platform can export a tamper-evident PDF with an audit trail and retain records to meet regulatory retention rules.
Provide upon payer request; no fixed deadline
Issue to recipient and IRS by Jan 31
Follow agreed net terms (e.g., Net 30)
Use the Effective Date entered on the form
Retention clock begins on execution date
The team standardized vendor intake using a single SMM68 template to reduce back-and-forth.
NetSuite integration prefilled vendor fields from SMM68 entries to eliminate manual entry.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies | Varies | Varies |
Export final file as PDF/A for archival and as DOCX for editable records.
Attach W-9, certificate of insurance, and scope exhibits where required.
Retain electronic audit log showing signer attribution and timestamps.
Store in encrypted cloud storage with role-based access controls.
Often authorized to sign routine service agreements up to a delegated monetary threshold; confirm internal delegation of authority.
Signs agreements that affect company liabilities or exceed delegated approval limits; usually required for long-term commitments.