Service Description
Concise, itemized description of SMS services, message categories, delivery channels, and any excluded activities so parties share a common operational baseline.
A clear SMS RML Document reduces ambiguity about message-driven services, aligns commercial terms, and provides an auditable record of consent, scope, and liability. It also supports regulatory compliance where communications, data handling, or record retention obligations apply.
Several business functions will encounter or complete the Business Services SMS RML Document depending on the agreement scope and industry.
Keep stakeholders from legal, IT, compliance, and operations involved during review to ensure obligations and controls are aligned.
COOs and operations leaders oversee document completion to ensure service scope and delivery milestones match operational capacity. They often approve pricing, SLAs, and routing for execution and retention.
Directors of systems or integrations confirm technical requirements, authentication for message delivery, and that any data-sharing clauses meet vendor and platform security policies before signing.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code | KBA where required |
| Signature Type | Standard e-sign or PKI digital where non-repudiation needed |
| Auto-Reminders | Enable 3 reminders at chosen intervals |
| Retention Rule | Set archival retention and export formats |
Ensure platform compatibility, supported file formats, and required integrations are in place before distribution.
Confirm the platform supports audit trails, required authentication levels, and export options for long-term storage.
Date the agreement becomes binding (MM/DD/YYYY)
When messaging services commence per scope
Monthly or per-use billing period and invoice due date
Notice period for renewal or termination
Start date for record retention obligations
Finalize scope, rates, and attachments before legal review
Compliance and IT validate privacy and security controls
Client or vendor executes signature and returns copy
Export signed PDF and move to long-term storage
Concise, itemized description of SMS services, message categories, delivery channels, and any excluded activities so parties share a common operational baseline.
Monthly or per-period message caps, throttling rules, and procedures for exceeding limits to prevent billing surprises and performance disputes.
Unit pricing, invoicing cadence, taxes, and pass-through carrier fees with examples of how monthly charges are calculated for transparency.
Data classification, storage location, retention rules, and any PHI handling obligations including reference to required BAAs when applicable.
Cap on direct damages, exclusions for indirect losses, and mutual indemnification scope to limit legal exposure for both parties.
Procedure for amendments, change orders, acceptance tests, and how revised rates or SLAs will be authorized and documented.
Detailed technical specs, message examples, and delivery windows that operational teams use to implement the service.
Privacy addendum describing roles, subprocessors, security measures, and applicable law for data handling.
Breakdown of unit costs, discounts, billing thresholds, and reconciliation procedures for invoicing.
Measurable tests or KPIs that define successful delivery and trigger milestone payments or sign-offs.
Optica standardized message volumes and SLA windows to reduce disputes.
Xerox integrated the RML Document into NetSuite for automated invoicing.
| Criteria | Electronic Signature | Digital Signature |
|---|---|---|
| Definition | broad legal category | pki-based cryptographic method |
| Non-repudiation | audit trail evidence | strong cryptographic proof |
| Use Cases | general contracts | high-assurance regulatory records |
| Standards | esign/ueta acceptance | x.509/pki certificates |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |