Can I use an electronic signature?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature shows intent, consent, attribution, and retention capability.

When is notarization required?

Notarization is required when the contract or applicable state law demands it or when a self-proving affidavit is needed; requirements vary by state and document type.

What if the signer name mismatches?

Mismatched names can create enforceability questions. Correct names to match government IDs or include a signature block clarifying corporate authority to avoid invalidation.

How do I revoke or amend an SOV PRPT?

Amendments should be executed in writing by authorized parties; rescissions or revocations should follow contract change-order procedures and be documented to prevent disputes.

Are remote notarizations acceptable?

Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording; RON acceptance varies, so confirm state notary guidance before using it.

How should I store signed copies?

Store signed SOVs in a secure document repository with audit logs and backups. Follow retention rules for tax, HIPAA, and industry records to meet regulatory obligations.

Electronic Signature
Templates
Miscellaneous
Business Services SOV PRPT

Business Services SOV PRPT

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Services SOV PRPT

Parties

This Business Services Statement of Values and Property Proposal ("Agreement") is entered into effective as of by and between the Service Provider and the Client identified below.

Service Provider (Name and Entity) Service Provider Address Client (Name and Entity) Client Address

Recitals

WHEREAS, Service Provider is engaged in the business of providing professional business services, including assessments, valuations, inventory tracking and property-related consulting; and

WHEREAS, Client desires to engage Service Provider to prepare a Statement of Values and Property Proposal (SOV PRPT) and to perform related services in accordance with the Scope of Work set forth below; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows.

Scope of Work

Service Provider shall provide the services described in this Scope of Work. Services shall be performed in a professional and workmanlike manner consistent with industry standards.

Detailed Scope and Tasks

Schedule of Values (SOV)

The following itemization sets forth the anticipated services, quantities and unit prices to establish the Schedule of Values for billing and valuation purposes. Additional items may be added by written amendment.

No.

Description

Qty

Unit Price

Amount

Total Estimated Contract Amount

Payment Terms

Client shall pay Service Provider in accordance with the Schedule of Values and the payment schedule set forth below. Invoices shall reference the applicable SOV item numbers and be due in accordance with the payment schedule.

Initial Deposit or Retainer Payment Schedule (milestones, percentages, or dates) Late Payment

Any amounts not paid when due shall accrue interest at the lesser of 1.5% per month (18% per annum) or the maximum rate permitted by law, and Client shall be responsible for reasonable collection costs and attorneys' fees incurred to collect overdue amounts.

Accepted Methods of Payment

Term and Termination

This Agreement shall commence on the Start Date and continue until the End Date unless earlier terminated in accordance with this section.

Start Date End Date (or "Upon Completion") Notice Period for Termination Without Cause Termination for Cause

Either party may terminate immediately upon material breach by the other if such breach is not cured within a reasonable cure period not to exceed thirty (30) days after written notice specifying the breach. Service Provider shall be entitled to payment for all services performed and expenses incurred through the effective date of termination.

Confidentiality

Each party acknowledges that in connection with this Agreement it may receive Confidential Information of the other party. "Confidential Information" means all non-public business, technical or financial information disclosed in tangible or intangible form. Confidential Information shall remain the property of the disclosing party and shall not be used for any purpose other than performance under this Agreement.

The receiving party shall use at least the same degree of care to protect Confidential Information as it uses to protect its own similar confidential information, but in no event less than reasonable care. Confidentiality obligations shall survive termination for a period of years, except for information that is subject to a longer statutory period.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or to such other address as a party designates in writing. Notice is effective upon receipt by personal delivery, overnight courier, or confirmed delivery by certified mail.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The parties shall attempt in good faith to resolve disputes through negotiation; if unresolved, disputes shall be resolved in the courts located in the county of the governing state specified above.

Indemnification and Insurance

Each party shall indemnify, defend and hold harmless the other party from and against claims, liabilities, losses, and expenses arising from its negligent acts or willful misconduct in connection with this Agreement. Service Provider shall maintain professional liability and general liability insurance in amounts customary for the industry and shall provide certificates upon reasonable request.

Entire Agreement

This Agreement, including the Scope of Work and Schedule of Values, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and communications, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Severability and Waiver

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect. Failure or delay by either party to enforce any right shall not constitute a waiver of that right.

Service Provider:

By:

Date:

Client:

By:

Date:

What the Business Services SOV PRPT Is

The Business Services SOV PRPT is a structured schedule-of-values document used to itemize services, allocate contract value by line item, and record pricing and percentages for a business services engagement. It organizes deliverables, unit rates, quantities, and subtotals so owners, contractors, and accounting teams can reconcile progress claims, change orders, and final invoices. Parties use the SOV PRPT to support payment applications, verify retainage calculations, and create a clear audit trail for financial and contract compliance across project stages.

Why a Clear SOV PRPT Matters

A well-prepared Business Services SOV PRPT standardizes value allocation, reduces payment disputes, and streamlines approvals by tying financial entries to specific deliverables. It improves transparency between contracting parties and supports timely accounting and audit reviews.

Who Typically Prepares and Reviews This Form

This document is used across procurement, project management, accounting, and legal teams to reconcile work and request payments.

Project managers and estimators who assign line items and confirm quantities for service delivery.
Accounts payable and receivable teams that match SOV totals to payment applications and invoices.
Contract administrators or legal teams that review SOV entries for compliance with contract terms and change orders.

Multiple internal stakeholders should review the completed SOV PRPT before signatures to reduce downstream disputes and audit findings.

Roles Who Can Sign or Approve

Authorized Officer

A company officer or authorized signatory (CFO, VP of Operations) who has corporate authority to bind the business. The signatory should be listed in corporate records and must verify the SOV PRPT aligns with contract terms before signing.

Project Manager

The project manager or service lead signs to attest that listed services and percent complete are accurate. Their signature confirms operational acceptance and supports payment request validation.

Common Preparation Pitfalls to Avoid

Entering subtotal errors that misstate total contract value and cause payment holdbacks or reconciliation delays.
Using inconsistent unit measures across line items, which makes percentage-complete calculations and progress billing unreliable.
Failing to link change orders to affected SOV lines, obscuring the basis for adjusted pricing and scope.
Submitting unsigned or partially signed SOVs that undermine enforceability and delay accounts payable processing.

Consequences of an Incorrect or Incomplete SOV PRPT

Payment Delays: Invoices may be withheld until discrepancies are resolved.

Contract Disputes: Disagreements can lead to formal claims or arbitration.

Tax Reporting Risk: Incorrect values can affect income reporting and filings.

Lien Exposure: Unresolved payment issues may lead to mechanic's liens.

Notarization Issues: Missing authentication can invalidate execution where required.

Reputational Harm: Repeated errors damage vendor trust and future awards.

Step-by-Step: Completing the SOV PRPT

Follow this order to prepare a clean, auditable schedule-of-values that supports invoicing and approvals.

01

1. Identify Contract: Enter contract name, number, and effective date at the top.
02

2. List Line Items: Add each service, unit, quantity, and unit price in separate rows.
03

3. Enter Totals: Calculate line subtotals and a contract total; verify math.
04

4. Add Signatures: Obtain required signatory approvals and date the form.

Where to Send or File the Completed SOV PRPT

Route the final SOV PRPT according to your contract workflow to ensure timely payment and record retention.

Contracting Officer: Primary recipient for owner-reviewed schedules and payment approvals.
Project File: Store a signed copy in the project documentation repository for audits.
Accounting Department: Send for invoice matching and payment processing.
Legal/Contract Admin: Forward when change orders or disputes are present.

Configuring the SOV PRPT for Online Completion

Set these fields when you create a digital SOV PRPT template to standardize data capture and approvals.

Field	Configuration
Template Name	Standardized naming convention for version control
Conditional Rows	Show/hide change order fields when applicable
Authentication	Require email or SMS verification for signers
ERP Integration	Map totals to accounting system GL codes

Digital Signing, Integrations, and Technical Needs

Use an eSignature platform that supports secure signing, audit trails, and integrations with your accounting and document management systems.

Integrations: Salesforce, NetSuite, Microsoft 365
File Formats: PDF, DOCX, Excel
Security: AES-256 at rest, TLS 1.2/1.3

Confirm platform authentication options, bulk-send support, and retention/export capabilities before implementing a digital SOV PRPT workflow.

Comparing eSignature Vendor Pricing and Features

This table compares starting prices and common feature availability for widely used eSignature providers; signNow is listed first per platform data and plan structure.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (premium tier)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Typical Timelines and Processing Expectations

Plan SOV PRPT preparation and submission around contract cycles and internal approval deadlines to avoid payment delays.

Initial Submission:

Provide the SOV PRPT within the contract-specified period, commonly within 7–14 days of notice to proceed.

Progress Claims:

Submit monthly or per milestone as defined in the payment clause.

Change Orders:

Update SOV lines within 14 days of approved change order to maintain billing accuracy.

Approval Turnaround:

Allow accounting and contracting parties 7–21 days for review depending on contract complexity.

Record Retention:

Retain signed SOVs per retention timelines for audit and tax review.

Frequently Asked Questions and Troubleshooting

Answers to common questions about execution, validity, and errors when completing the Business Services SOV PRPT.

Need help? Contact support

Can I use an electronic signature?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature shows intent, consent, attribution, and retention capability.
When is notarization required?
Notarization is required when the contract or applicable state law demands it or when a self-proving affidavit is needed; requirements vary by state and document type.
What if the signer name mismatches?
Mismatched names can create enforceability questions. Correct names to match government IDs or include a signature block clarifying corporate authority to avoid invalidation.
How do I revoke or amend an SOV PRPT?
Amendments should be executed in writing by authorized parties; rescissions or revocations should follow contract change-order procedures and be documented to prevent disputes.
Are remote notarizations acceptable?
Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording; RON acceptance varies, so confirm state notary guidance before using it.
How should I store signed copies?
Store signed SOVs in a secure document repository with audit logs and backups. Follow retention rules for tax, HIPAA, and industry records to meet regulatory obligations.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now