Service Categories
Group offerings into consistent buckets (advisory, implementation, managed) so proposals and invoices use the same taxonomy across teams and vendors.
A clear Spectrum standardizes scopes, clarifies responsibilities, reduces scope creep, and supports accurate pricing and compliance. It helps legal, procurement, and delivery teams use a common template for contracts and approvals while making review and audit cycles faster and more predictable.
Several internal and external stakeholders rely on a Spectrum to streamline contracting, billing, and delivery across an organization.
The Spectrum is useful for companies of all sizes that manage recurring vendor relationships or complex, multi-phase services.
Group offerings into consistent buckets (advisory, implementation, managed) so proposals and invoices use the same taxonomy across teams and vendors.
List tangible outputs, formats, and delivery acceptance criteria so both parties agree on what 'completed' means for billing and signoff.
Specify fixed fees, time-and-materials rates, milestone payments, or subscriptions and how change orders affect totals and invoicing cadence.
Assign responsibilities to client and vendor (data, approvals, environment access) and document escalation paths for delays or disputes.
Define milestone names, deliverable requirements, timelines, and dependencies tied to invoicing and acceptance testing.
Provide pass/fail criteria, testing procedures, and signoff workflows to avoid ambiguity at project closure.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or KBA depending on risk tolerance |
| Bulk Send | Enable for mass distribution of identical documents to many recipients |
| Templates | Save canonical Spectrum as a reusable template for proposals and SOWs |
| Notifications | Set reminders for pending approvals and overdue signatures |
Match your platform to enterprise needs: authentication, compliance, and integrations are key determinants for safe, auditable e-signature workflows.
Confirm platform support for your core systems (CRM, ERP, cloud storage) and select authentication strength consistent with contract value and regulatory obligations.
Provide upon request; required to avoid backup withholding
Recipient and IRS due Jan 31 each year
April 15; extension to Oct 15 with Form 4868
Retain 3 years after hire or 1 year after termination
Audio-video and journal retention typically 5–10 years
Document scope and pricing to create an approved proposal
Execute agreement and secure required approvals and signatures
Deliver milestones and perform acceptance testing
Issue final invoice upon acceptance and archive records
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats.