Can the TK-TEK be signed electronically?

Yes. Electronic signatures satisfying intent, consent, attribution, and retention are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; certain exceptions may still require handwritten or notarized execution.

Is notarization ever required?

Notarization depends on state law and the document's purpose. Real-estate conveyances and some statutory instruments commonly require notarization; check the relevant state statute or county recording office.

What happens if a signer name mismatches?

A mismatch can raise enforceability questions and payment delays. Verify printed names match signer authentication metadata and, when necessary, re-execute with corrected signatory details.

How do I attach exhibits or BAAs?

Attach exhibits as annexes and reference them in the main agreement. For HIPAA-covered work, attach a signed Business Associate Agreement before exchanging PHI.

How long should I retain signed TK-TEKs?

Follow the longest applicable retention rule: at least 3 years for tax records (IRC §6501(a)) and 6 years for HIPAA-related records (45 CFR §164.530(j)), plus any state-specific periods.

Which authentication level is appropriate?

Use basic email or SMS for low-risk contracts; choose multi-factor or ID-proofing for financial, healthcare, or high-value agreements requiring stronger signer identity assurance.

Electronic Signature
Templates
Miscellaneous
Business Services TK-TEK

Business Services TK-TEK

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS SERVICES TK-TEK

This Business Services Agreement (the Agreement) is entered into as of Effective Date: by and between Service Provider: (Service Provider) and Client: (Client).

WHEREAS

WHEREAS, Service Provider is in the business of providing technical consulting, systems integration, software configuration, and related business services (the Services); and

WHEREAS, Client desires to engage Service Provider to perform the Services as set forth in this Agreement and Service Provider agrees to provide such Services under the terms and conditions contained herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

SCOPE OF WORK

Service Provider shall perform the services and deliverables described below in a diligent, professional manner in accordance with industry standards. Specific tasks, milestones, and deliverables shall be set forth in the scope below.

Detailed Scope of Work

PAYMENT TERMS

In consideration for the Services, Client shall pay Service Provider in accordance with the following terms.

Contract Amount Billing Schedule Invoice Payment Terms Late Fee Expense Reimbursement

Client shall reimburse Service Provider for pre-approved, reasonable out-of-pocket expenses incurred in connection with the performance of the Services upon submission of supporting receipts. Pre-approval required:

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Agreement.

Termination Notice Period (days)

Either party may terminate this Agreement for material breach by the other party if such breach is not cured within the notice period specified above following written notice. Either party may also terminate for convenience upon the notice period provided above, subject to payment for Services performed through the effective date of termination and reimbursement of pre-approved expenses.

CONFIDENTIALITY

"Confidential Information" means all non-public business, technical or financial information disclosed by one party to the other, whether disclosed orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential. Service Provider and Client agree to hold Confidential Information in strict confidence and not to disclose it to any third party except as required to perform the Services or as required by law. Each party shall use Confidential Information solely for the purposes of performing its obligations under this Agreement.

The obligations under this section shall not apply to information that: (a) is or becomes generally available to the public through no fault of the receiving party; (b) was already in the lawful possession of the receiving party prior to disclosure; (c) is rightfully received from a third party without breach of any obligation of confidentiality; or (d) is independently developed without use of the Confidential Information. Confidentiality obligations shall survive termination of this Agreement for the period:

INTELLECTUAL PROPERTY

Subject to Client's timely payment of all amounts due, Service Provider hereby assigns to Client all right, title and interest in and to work product, deliverables, and materials created specifically for Client under this Agreement (Deliverables). Service Provider retains ownership of its pre-existing tools, methodologies, templates, and know-how and no transfer of such pre-existing intellectual property is intended by this Agreement. If any third-party software or open-source components are included in the Deliverables, Service Provider shall disclose such components and any applicable licensing obligations prior to delivery.

INDEPENDENT CONTRACTOR

Service Provider is an independent contractor and nothing in this Agreement creates an employer-employee, partnership, joint venture, or agency relationship between the parties. Service Provider is responsible for all taxes and withholdings on its compensation.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of:

ENTIRE AGREEMENT; AMENDMENT

This Agreement, together with any appendices or mutually executed statements of work, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, or representations, written or oral. This Agreement may be amended only by a written instrument signed by both parties.

NOTICES

Service Provider Address for Notices Client Address for Notices

Notices shall be in writing and delivered to the addresses above by certified mail, courier, or electronic delivery with confirmation, and shall be deemed given when received.

SEVERABILITY

If any provision of this Agreement is determined to be invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect to the maximum extent permitted by law.

Service Provider:

By:

Date:

Client:

By:

Date:

What the Business Services TK-TEK Is and when it applies

The Business Services TK-TEK is a standardized service agreement template used to record the scope, fees, timing, and responsibilities for recurring or project-based business services. It establishes deliverables, payment terms, confidentiality, termination rights, and dispute resolution language so both parties have a single reference for performance, invoicing, and compliance. The template is suitable for vendor-client engagements across industries and is commonly adapted to include state-specific clauses, HIPAA addenda, or industry exhibits when required by regulation or procurement rules.

Why maintaining a clear Business Services TK-TEK matters

A clear TK-TEK reduces ambiguity about scope, payment, and risk allocation, supports consistent invoicing and auditability, and helps ensure enforceability under ESIGN and UETA when executed electronically.

Typical users and teams that handle the TK-TEK

Teams that prepare or sign the TK-TEK usually include procurement, operations, legal, and account management; external vendors and clients receive the final document for signature.

Procurement and sourcing teams who manage vendor selection and contract terms.
Operations and service managers who define deliverables, SLAs, and schedules.
Legal counsel or contract managers who approve liability, indemnity, and termination language.

Use the roles above to route approvals and confirm signatory authority before sending the document for signature to avoid delays and rework.

Who typically signs this document and their responsibilities

Service Provider

Director of Operations or authorized contracting officer signs on behalf of the provider. They confirm scope accuracy, accept payment terms, and accept responsibility for timely delivery and compliance with any required industry rules such as HIPAA or state procurement codes.

Client Representative

Procurement manager or CFO-level designee signs for the client. They verify budget authorization, acceptance criteria, and payment schedules, and they are responsible for coordinating internal approvals and providing any required attachments or purchase order references.

Step-by-step: completing the Business Services TK-TEK

Follow this sequence to prepare, approve, sign, and store the completed agreement.

01

Draft and customize: Fill scope, fees, and dates; attach exhibits.
02

Internal approvals: Route to procurement and legal for signoff.
03

Send for signature: Use an eSignature platform and authentication.
04

Archive and monitor: Store signed copy and track renewals or deliverables.

How to set up the TK-TEK workflow for digital completion

Configure authentication, fields, and routing once so each new agreement follows the same controlled process.

Field	Configuration
Authentication	Email link or SMS code; consider stronger ID for sensitive agreements
Routing order	Sequential approvals: legal → finance → executive
Required fields	Make name, date, fee, and signature fields mandatory
Retention	Enable automatic archival and audit-trail capture

Destination and routing: where the signed TK-TEK goes next

After signing, route copies to legal, finance, and the originating project owner to enable execution and billing.

Send to signers: Distribute via secure email link or account invite
Notify approvers: Automated notifications for pending approvals
Deliver final copy: Send signed PDF and certificate of completion
Archive: Store in contract repository with metadata

Digital signing and integration requirements

Choose a platform that supports PDF/DOCX import, audit trails, and enterprise integrations to maintain chain-of-custody.

File formats: PDF, DOCX, or HTML
Integrations: Salesforce, NetSuite, Google Workspace
Security: TLS and AES-256 encryption

Confirm platform supports your required authentication level, retention policies, and any industry addenda (HIPAA BAA, 21 CFR Part 11) before deploying.

Core sections to include in a professional TK-TEK

A complete TK-TEK organizes expectations, financial terms, and legal protections so both parties can measure performance and compliance.

Scope of Work

Define measurable deliverables, acceptance criteria, timelines, and excluded services. Precise descriptions limit scope creep and clarify billing triggers for milestone-based payments.

Payment Terms

Specify fees, invoicing intervals, payment windows, taxes, and late payment remedies. Include purchase order references and any retainers or milestones that affect cash flow.

Service Levels

State uptime, response times, remedies for missed targets, and measurement methods. Tie credits or penalties to objectively verifiable metrics where possible.

Confidentiality

List covered information, permitted disclosures, duration of confidentiality obligations, and data-handling requirements, including any HIPAA protections for health information.

Termination & Remedies

Describe termination for cause, convenience, notice periods, cure windows, and post-termination obligations such as return of materials or transitional assistance.

Signatures & Dates

Include signatory names, titles, date fields, and any witness or notary blocks required by state law to ensure enforceability and provide an auditable execution trail.

Saving, exporting, and supporting documents to attach

Prepare a consistent file package when distributing the signed TK-TEK so recipients and auditors have context and evidence.

PDF Export

Produce a flattened PDF with embedded audit trail and signature certificate for long-term storage and reproduction

Source Document

Keep the editable DOCX or template version to generate replacements and future amendments

Audit Record

Attach the platform's certificate of completion showing timestamps, IP addresses, and signer authentication

Supporting Docs

Include SOW exhibits, purchase orders, insurer certificates, and any required HIPAA BAAs or vendor questionnaires

Key timing rules commonly embedded in a TK-TEK

Include clear dates to avoid disputes over performance windows, invoicing, and renewal notice periods.

Effective Date:

MM/DD/YYYY format; starts obligations and triggers initial milestones

Payment Due Date:

Specify terms such as Net 30 from invoice date

Renewal Notice:

Typically 30–60 days before automatic renewal

Milestone Deadlines:

List dates for deliverables and acceptance testing

Invoice Submission Window:

State latest acceptable invoice submission to be paid on schedule

Typical lifecycle milestones for a TK-TEK

A sequential view helps teams track preparation, approvals, execution, and renewal or closeout activities.

01

Draft Completion

Finalize scope and pricing before routing for review

02

Internal Approval

Legal and finance sign-off completed

03

External Signing

Document sent to counterparty for signature

04

Archive and Compliance

Store signed agreement and monitor obligations

Common mistakes to avoid when preparing the TK-TEK

Leaving scope vague or undefined, which leads to disputes over what is billable and creates change-order friction between parties.
Missing signatory authority verification, resulting in signatures that may not bind the entity or require re-execution after approval.
Failing to attach required exhibits or regulatory addenda (for example, HIPAA BAA), which can make the contract non-compliant for the industry.
Using inconsistent dates or terms across exhibits, producing conflicts that prolong approval and delay service commencement.

Penalties and risks associated with errors in the TK-TEK

Late tax filing: $60–$330 per form

Intentional disregard: $660+ per form

I-9 violations: $281–$2,789 per violation

HIPAA breach: Civil and corrective action risk

Contract invalidity: Signatory mismatch risks enforcement

Notarization errors: May lead to rejection or re-execution

eSignature vendor pricing and capability comparison

Compare baseline plan pricing and common features to match a platform to TK-TEK volume and compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	No cap	No cap	No cap

Real-world examples of similar agreements in use

These brief examples show how organizations adapt standardized templates to their workflows and compliance needs.

Optica Ventures — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Streamlined remote execution reduced delays.
Brian Fitzgibbons reports that using the template and eSignature saved internal processing time while improving customer experience and document turnaround.

Tech Data — CEO

Tech Data uses the template to improve internal and external customer service.

Integration with ERP accelerated approvals.
Bob Dutkowsky notes that standardized agreements and digital signing increased speed to revenue and simplified contract management across distributed teams.

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and storing the TK-TEK using electronic workflows.

Need help? Contact support

Can the TK-TEK be signed electronically?
Yes. Electronic signatures satisfying intent, consent, attribution, and retention are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; certain exceptions may still require handwritten or notarized execution.
Is notarization ever required?
Notarization depends on state law and the document's purpose. Real-estate conveyances and some statutory instruments commonly require notarization; check the relevant state statute or county recording office.
What happens if a signer name mismatches?
A mismatch can raise enforceability questions and payment delays. Verify printed names match signer authentication metadata and, when necessary, re-execute with corrected signatory details.
How do I attach exhibits or BAAs?
Attach exhibits as annexes and reference them in the main agreement. For HIPAA-covered work, attach a signed Business Associate Agreement before exchanging PHI.
How long should I retain signed TK-TEKs?
Follow the longest applicable retention rule: at least 3 years for tax records (IRC §6501(a)) and 6 years for HIPAA-related records (45 CFR §164.530(j)), plus any state-specific periods.
Which authentication level is appropriate?
Use basic email or SMS for low-risk contracts; choose multi-factor or ID-proofing for financial, healthcare, or high-value agreements requiring stronger signer identity assurance.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now