Can this be e-signed?

Yes. Under the ESIGN Act (15 U.S.C. §7001) and UETA, most commercial agreements can be executed electronically if the parties manifest intent, consent, attribution, and records can be retained.

Is notarization required?

Not usually for commercial service agreements, but specific states or recording contexts may require notarization; check state rules if the document will be recorded.

What if a signature name differs?

Mismatched names can cause enforceability questions. Include corporate officer title and confirm signatory authority before execution to reduce challenge risk.

How to authenticate high-risk signers?

Use multi-factor authentication such as SMS codes, knowledge-based verification, or platform identity verification to increase evidence of signer identity.

How long to retain the signed file?

Retain the signed agreement and audit trail for the active term plus recommended post-termination periods tied to tax or industry rules.

What if a party revokes consent?

Document whether the contract allows withdrawal of electronic consent; follow ESIGN consumer disclosure procedures where consumer rights apply.

Electronic Signature
Templates
Miscellaneous
Business Services Updated Agreement

Business Services Updated Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS SERVICES UPDATED AGREEMENT

This Business Services Updated Agreement ("Agreement") is entered into as of Effective Date: by and between the parties listed below.

Parties

Service Provider Name Service Provider Address Client Name Client Address

WHEREAS

WHEREAS, Service Provider is duly organized and engaged in the business of providing the professional services described below; and

WHEREAS, Client previously entered into a services agreement dated and the parties desire to amend and restate terms as set forth in this Updated Agreement; and

WHEREAS, the parties intend for this Agreement to supersede prior inconsistent provisions and to set forth their complete understanding with respect to the subject matter herein.

Scope of Work

Service Provider shall perform the services and deliverables described below in accordance with the schedules and specifications set forth. The parties acknowledge that Services may include consultation, project management, deliverable creation, and reasonable revisions as specified.

Detailed Scope of Work Deliverables and Timeline

Payment Terms

In consideration for the Services, Client shall pay Service Provider the fees and expenses set forth below. All amounts are payable in U.S. dollars unless otherwise agreed in writing.

Total Fee Payment Schedule (milestones or dates) Payment Due (net days) Late Fee / Interest

Service Provider shall invoice Client in accordance with the Payment Schedule. Client shall pay undisputed amounts within the Payment Due period. Disputed amounts shall be raised in good faith and both parties shall cooperate to resolve disputes promptly. Unpaid amounts not subject to a bona fide dispute shall accrue interest as set forth above and Service Provider may suspend performance after providing ten (10) days' written notice of non-payment.

Term and Termination

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated as provided herein.

Notice Period for Termination without Cause

Either party may terminate this Agreement for cause upon material breach by the other party if such breach remains uncured for a period of thirty (30) days after written notice specifying the breach, except that material nonpayment may be cured within ten (10) days unless otherwise specified. Termination shall not relieve Client of the obligation to pay for Services performed and expenses incurred through the effective date of termination.

Confidentiality

"Confidential Information" means non-public information disclosed by one party ("Discloser") to the other ("Recipient") that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, technical data, pricing, customer lists, and trade secrets.

Recipient shall (a) protect Confidential Information with at least the same degree of care that it uses to protect its own confidential information but not less than reasonable care; (b) not use Confidential Information except to perform its obligations under this Agreement; and (c) not disclose Confidential Information to any third party except to its employees, contractors, or advisors who have a need to know and are bound by confidentiality obligations at least as protective as those contained herein. Confidential Information does not include information that is or becomes publicly available through no breach by Recipient, was in Recipient's possession prior to disclosure, is rightfully received from a third party without restriction, or is independently developed without use of Discloser's Confidential Information.

The obligations of confidentiality shall survive termination of this Agreement for a period of three (3) years, except with respect to trade secrets, for which protection shall continue for so long as the information remains a trade secret under applicable law. The parties acknowledge that a breach of this Confidentiality provision may cause irreparable harm for which monetary damages may be insufficient and that injunctive relief shall be an available remedy.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. Each party submits to the exclusive jurisdiction of the state and federal courts located in that State for any action arising out of this Agreement.

Entire Agreement; Miscellaneous

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment or modification must be in writing signed by authorized representatives of both parties.

Service Provider is an independent contractor and nothing in this Agreement shall be construed to create a partnership, joint venture, employer-employee relationship, or agency relationship. Neither party may assign this Agreement without the other's prior written consent, except that Service Provider may assign to an affiliate or successor entity in connection with a sale of all or substantially all of its assets or equity.

Additional Terms or Special Conditions

Service Provider (Printed Name):

By:

Date:

Client (Printed Name):

By:

Date:

What the Business Services Updated Agreement Is and When It Applies

The Business Services Updated Agreement is a standard commercial contract that documents the scope, deliverables, pricing, timelines, and responsibilities between a service provider and a business customer. It replaces or amends prior service terms to reflect updated pricing, service levels, data handling, or compliance requirements. Typical uses include vendor engagement, professional services retainers, managed services arrangements, and renewals that add new deliverables or regulatory obligations. Properly executed, the agreement creates enforceable rights and obligations and should be retained as part of the parties' contract records.

Why an Updated Agreement Matters for Risk and Clarity

Updating the Business Services Updated Agreement aligns expectations, reduces disputes, and documents changes in pricing, scope, and compliance. For electronic execution, ESIGN (15 U.S.C. ch. 96) and state UETA laws make e-signed updates legally enforceable provided the parties manifest intent, consent, attribution, and retention.

Who Commonly Prepares and Signs This Agreement

Business services agreements are prepared by procurement, legal, or operations teams and reviewed by contract owners before signature.

Procurement teams handling vendor onboarding, terms negotiation, and purchase approvals.
Legal or contract managers responsible for risk allocation, indemnities, and governing law selection.
Finance and accounts payable for pricing validation, payment terms, and budgeting.

After execution, copies are circulated to finance, account management, and records teams for invoicing and retention.

Typical Signatories and Their Roles

Provider Executive

The authorized officer or officer-level delegate who has authority to bind the services provider. This signer confirms operational capacity and accepts pricing, indemnity, and confidentiality obligations.

Customer Contracting Officer

A procurement or legal representative with signatory authority for the customer organization who confirms budget approval, service acceptance criteria, and selects governing state law where required.

Core Elements to Include in a Professional Updated Agreement

A complete Business Services Updated Agreement should clearly state new or revised terms and include operational, legal, and administrative details so both parties understand duties and remedies.

Scope of Services

Describe specific services, deliverables, milestones, and acceptance criteria. Include measurable KPIs or service levels so performance and remediation are objectively determined in the event of disputes.

Term and Termination

State the effective date, renewal provisions, notice periods, termination for convenience and cause, and the consequences of termination including wind-down obligations and final payments.

Pricing and Payment

List fees, billing frequency, invoicing instructions, late payment interest, and whether pricing adjustments apply (e.g., CPI increases or change orders). Specify currency and tax responsibilities.

Data Protection

Define data categories exchanged, permitted processing, security controls, breach notification obligations, and whether a Business Associate Agreement or data processing addendum is required for HIPAA or privacy compliance.

Liability and Indemnity

Allocate risk via liability caps, exclusions for indirect damages, and mutual indemnities for third-party claims related to IP infringement or regulatory violations.

Governing Law & Dispute Resolution

Specify the governing state law, venue, and dispute resolution process—arbitration, mediation, or litigation—and any limitations on remedies or class actions.

Step-by-Step: How to Complete and Execute the Updated Agreement

Follow this sequence to prepare, review, and finalize an updated services agreement with minimal rework.

01

Prepare Draft: Assemble current contract, identify changes, and insert clear change language.
02

Internal Review: Have legal, finance, and operations review scope, pricing, and compliance gaps.
03

Signatory Approval: Obtain required internal approvals and confirm the signer has authority.
04

Execution: Execute via wet signature or an ESIGN/UETA-compliant eSignature and retain an audit trail.

Configuring a Digital Signing Workflow for the Agreement

Set up a clear signing workflow to capture required approvals in order and preserve an admissible audit trail.

Field	Configuration
Signer Order	Sequential signers: provider then customer
Authentication	Email + optional SMS code for higher assurance
Required Fields	Signature, printed name, title, and date required
Retention	Store signed copy and audit trail in contract repository

Typical Electronic Execution Flow

Electronic execution follows predictable steps from upload to final storage; each step should be auditable and reproducible.

Upload Document: Sender uploads the updated agreement to the e-sign platform.
Place Fields: Add signature, date, and any conditional or calculated fields.
Invite Signers: Send signing links or email invites to each authorized signer.
Capture Audit Trail: Platform records timestamps, IPs, and authentication events.

Digital Signing Requirements and Platform Integrations

Choose a platform that supports required authentication, audit trails, and integrations with your systems of record.

Authentication: Email, SMS, KBA optional
Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
Document Types: PDF, DOCX, HTML supported

Preserve a copy of the signed agreement and an immutable audit record in your contract repository or cloud storage for compliance and amortization purposes.

Key Timing Considerations and Deadlines

Track effective dates, renewal windows, notice periods, and any tax or reporting deadlines tied to payments or contractor classification.

Effective Date Entry:

Use MM/DD/YYYY to avoid ambiguity in enforcement and notice timing.

Renewal Notice Window:

Commonly 30–90 days before automatic renewal; check the contract clause.

Invoice Due Dates:

Align invoicing with payment terms (e.g., Net 30) to manage cash flow.

Tax Reporting:

Collect W-9s from vendors to avoid backup withholding and meet IRS reporting.

I-9 Retention:

If agreement relates to employment, retain any I-9 forms per 8 CFR §274a.2.

Key Milestones from Draft to Record

Track milestone stages to ensure approvals and execution occur before operational start dates.

01

Draft Completion

Legal and operations finalize updated terms before circulating for approval.

02

Internal Approvals

Finance and procurement approve pricing and payment provisions.

03

Execution

All authorized signers sign electronically or in wet form.

04

Archival

Signed agreement and audit trail are archived in the contract repository.

Common Preparation Mistakes to Avoid

Failing to update exhibit or schedule references, leaving prior scope language that conflicts with new terms.
Using ambiguous pricing language such as 'market rate' without defined calculation or rate tables.
Allowing an unauthorized person to sign, creating enforceability and internal control issues.
Neglecting data protection clauses when handling personal data, exposing parties to regulatory risk.

Consequences of Errors or Missing Compliance

Tax Reporting Fines: 1099 penalties per IRC §6721: $60–$330 per form

I-9 Violations: $281–$2,789 per violation

Contract Disputes: Damages, injunctions, and litigation costs

Regulatory Fines: HIPAA breaches subject to civil penalties

Backup Withholding: 24% withholding for missing TINs

Enforceability Risk: Improper signatures may render agreement voidable

Security and Compliance Checklist for Electronic Execution

In Transit: TLS 1.2/1.3

At Rest: AES-256 encryption

Certifications: SOC 2 Type II

Privacy Laws: GDPR and CCPA compliance

Regulated Compliance: HIPAA (BAA required)

FDA/Pharma: 21 CFR Part 11 support

eSignature Pricing and Feature Comparison Relevant to Agreement Execution

Compare per-user starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps when choosing an eSignature provider for repeated agreement updates.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

FAQs and Troubleshooting for Common Execution Issues

Answers to frequent questions about signatures, authentication, notarization, and post‑execution handling of updated agreements.

Need help? Contact support

Can this be e-signed?
Yes. Under the ESIGN Act (15 U.S.C. §7001) and UETA, most commercial agreements can be executed electronically if the parties manifest intent, consent, attribution, and records can be retained.
Is notarization required?
Not usually for commercial service agreements, but specific states or recording contexts may require notarization; check state rules if the document will be recorded.
What if a signature name differs?
Mismatched names can cause enforceability questions. Include corporate officer title and confirm signatory authority before execution to reduce challenge risk.
How to authenticate high-risk signers?
Use multi-factor authentication such as SMS codes, knowledge-based verification, or platform identity verification to increase evidence of signer identity.
How long to retain the signed file?
Retain the signed agreement and audit trail for the active term plus recommended post-termination periods tied to tax or industry rules.
What if a party revokes consent?
Document whether the contract allows withdrawal of electronic consent; follow ESIGN consumer disclosure procedures where consumer rights apply.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now