Is an electronic signature valid?

Yes. Electronic signatures are legally enforceable in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws when intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization is rarely required for commercial service agreements, but specific states or transaction types may require notarization for related documents; consult state rules or legal counsel if unsure.

Can I use remote notarization?

Remote online notarization is permitted in many states but varies by jurisdiction; verify the state's RON rules and identity-proofing requirements before relying on RON for notarized records.

What happens if party names differ?

Mismatched or abbreviated entity names can cause payment, tax reporting, and enforcement issues; correct names should match formation documents and W-9 entries to avoid delays.

How long must I retain executed agreements?

Retain agreements for the contract term plus at least three years; industry and federal rules may require longer retention (e.g., HIPAA six years, IRS three years).

Which e-signature features matter most?

Choose platforms that provide audit trails, document integrity, configurable authentication levels, and appropriate compliance certifications (HIPAA BAA, SOC 2, ISO 27001) for your needs.

Electronic Signature
Templates
Miscellaneous
Business Services Willscot

Business Services Willscot

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Services Agreement — Willscot

This Business Services Agreement ("Agreement") is entered into as of Effective Date: by and between Service Provider Name: with principal place of business at , and Client Name: with principal place of business at .

WHEREAS

1. Service Provider is engaged in the business of providing business services and possesses the personnel, experience, and resources necessary to provide such services.

2. Client desires to engage Service Provider to perform the services described in this Agreement, and Service Provider agrees to perform such services under the terms and conditions set forth herein.

3. The parties desire to set forth their entire agreement regarding the provision of those services.

SCOPE OF WORK

Description of Services

Service Provider shall supply the personnel, materials, equipment and supervision necessary to perform the services described above in a professional and workmanlike manner consistent with industry standards. Any material changes to the Scope of Work shall be made only by written amendment signed by both parties.

PAYMENT TERMS

Total Compensation Payment Schedule Late Payment Fee

All fees are exclusive of applicable taxes, which shall be paid by Client where required by law. Service Provider shall invoice Client in accordance with the Payment Schedule. Unless otherwise agreed, Client shall pay all undisputed invoices within days of receipt. Amounts not paid when due shall accrue interest at the rate specified in Late Payment Fee above and Service Provider may suspend services following ten (10) days' written notice of nonpayment.

TERM AND TERMINATION

Term: This Agreement shall commence on Start Date: and shall continue in full force and effect until End Date: , unless earlier terminated in accordance with this Section.

Termination for Convenience: Either party may terminate this Agreement for convenience upon providing written notice to the other party no fewer than days prior to the effective date of termination.

Termination for Cause: Either party may terminate this Agreement immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach. Upon termination, Client shall pay Service Provider for all services performed and expenses incurred through the effective date of termination.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by either party that is designated as confidential or that, by its nature, should reasonably be understood to be confidential.

Obligation: Each party shall: (i) hold Confidential Information in strict confidence using at least the same degree of care it uses to protect its own confidential information but no less than reasonable care; (ii) not disclose Confidential Information to any third party without the prior written consent of the disclosing party; and (iii) use Confidential Information only to perform its obligations under this Agreement.

Exceptions: Confidential Information does not include information that: (a) is or becomes publicly available without breach of this Agreement; (b) was known to the receiving party prior to disclosure; (c) is rightfully received from a third party without restriction; or (d) is independently developed without use of the disclosing party's Confidential Information. A receiving party may disclose Confidential Information to comply with applicable law or a valid court order, provided it gives prompt notice to the disclosing party to permit protective measures.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. Exclusive venue for any action arising under this Agreement shall be the state or federal courts located in that state.

ADDITIONAL PROVISIONS

Independent Contractors: The parties are independent contractors. Nothing in this Agreement creates an employment, partnership, joint venture, or agency relationship.

Limitation of Liability: Except for liability arising from willful misconduct, gross negligence, or a party's breach of its confidentiality or intellectual property obligations, neither party shall be liable for indirect, incidental, consequential, special or punitive damages, and each party's aggregate liability for any claim arising out of or related to this Agreement shall not exceed the total fees paid or payable by Client to Service Provider under this Agreement during the twelve (12) months preceding the event giving rise to the claim.

Insurance: Service Provider shall maintain insurance appropriate to the scope of services and shall provide evidence of such insurance upon Client's reasonable request.

ENTIRE AGREEMENT

This Agreement, together with any exhibits and written amendments signed by both parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment or modification must be in writing and signed by duly authorized representatives of both parties.

NOTICES

All notices shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate by written notice. Notices shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or by overnight courier.

Service Provider Contact for Notices Client Contact for Notices

Service Provider (Print Name):

By:

Date:

Client (Print Name):

By:

Date:

What the Business Services Willscot document is

The Business Services Willscot is a service agreement template used to document terms between Willscot (or a franchisee) and a business customer for modular space, site services, or related facility solutions. It sets out scope of work, equipment or space delivery, pricing, billing cadence, insurance and indemnity allocations, performance milestones, and termination rights. The document is commonly used by procurement, facilities, and project teams and may be adapted to fixed-term rentals, lease-to-own arrangements, or service-and-maintenance engagements.

Why a clear Business Services Willscot matters

A well-prepared Business Services Willscot clarifies obligations, reduces disputes, and supports enforceability under U.S. e-signature laws such as the ESIGN Act (15 U.S.C. ch. 96) and state UETA provisions. Clear terms help streamline operations, billing, and risk allocation while making enforcement and audit easier if a dispute arises.

Who typically completes this agreement

Several internal and external roles commonly complete or review the Business Services Willscot depending on transaction size and complexity.

Facilities managers and operations teams responsible for on-site delivery, setup, and acceptance testing for modular space and site services.
Procurement or purchasing staff who verify pricing, contract terms, billing schedules, and vendor onboarding requirements.
Legal or contract administrators who review indemnity, insurance limits, and termination clauses before signature.

Smaller transactions may be handled directly by sales representatives with a standard template; larger or custom engagements normally require legal and procurement review.

Primary signers and their roles

Facilities Manager

Facilities managers approve scope, site access, and acceptance criteria. They ensure delivery teams meet specifications, confirm site readiness, and verify that equipment installation follows the agreement and safety requirements.

Procurement Lead

Procurement leads validate pricing, payment terms, and contract duration. They coordinate purchase orders, verify vendor insurance certificates, and escalate contract changes to legal or finance when necessary.

Core sections to include in the Business Services Willscot

A complete Business Services Willscot covers operational and legal elements to minimize ambiguity, including scope, pricing, timeline, insurance, and dispute handling.

Scope of Work

Describe deliverables, site preparation, equipment specifications, and acceptance criteria so both parties agree on what constitutes complete performance.

Term and Renewal

Specify start and end dates, renewal mechanics, notice periods, and automatic renewal conditions to avoid unintended extensions.

Pricing and Billing

List rates, invoicing frequency, payment terms, late fees, and any refundable deposits or holdbacks tied to performance.

Insurance and Indemnity

State required insurance limits, certificate delivery timing, and indemnification scope to allocate risk between parties.

Termination Rights

Include cure periods, termination for convenience or default, and post-termination obligations such as equipment removal and final invoicing.

Attachments

Reference exhibits such as site diagrams, equipment lists, delivery schedules, and maintenance SLA details that form part of the agreement.

Step-by-step: completing the Business Services Willscot

Use this sequence to prepare, review, and finalize the agreement with minimal rework and clear handoffs between teams.

01

Prepare draft: Populate client and site details; attach exhibits.
02

Internal review: Procurement and legal confirm terms and insurance.
03

Customer review: Send draft for customer questions and redlines.
04

Execute: Obtain required signatures and store executed copy.

Configuring an online signing workflow

Set up a consistent digital workflow so routing, authentication, and retention meet business and compliance needs.

Field	Configuration
Signer order	Define sequential or parallel signer steps per project roles
Authentication	Choose email, SMS code, or stronger ID verification as required
Attachments	Include exhibits as PDF attachments to preserve formatting
Audit settings	Enable timestamps, IP capture, and certificate of completion

Sharing and integration needs for digital execution

Consider integrations and file formats that match your systems so executed documents flow into procurement and finance.

CRM integrations: Salesforce, Dynamics, NetSuite supported
File formats: PDF, DOCX, and Excel supported
Cloud storage: Box, Google Drive, and Egnyte compatible

Confirm the platform supports your required connectors and export formats to avoid manual uploads and duplication of records.

How e-signing and submission works for this agreement

A typical electronic signing flow reduces cycle time and produces an auditable record of who signed and when.

Upload document: Add the agreement and any exhibits
Place fields: Insert signature, date, and initial fields
Send to signers: Use ordered or bulk send as appropriate
Complete: Signed PDF and audit trail are generated

Common timeframes and notice periods to track

Track these deadlines to avoid missed renewals, billing disputes, or late termination notices.

Service start window:

Delivery typically within 7–21 days of executed agreement

Invoice due date:

Commonly Net 30 from invoice date

Renewal notice:

Provide 30–60 days written notice for nonrenewal

Termination for convenience:

Often requires 30 days written notice

Insurance certificate:

Deliver before first delivery or mobilization

Key milestones from proposal to closeout

Use this milestone sequence to manage project onboarding and final reconciliation.

01

Proposal sent

Customer receives scope and pricing for review

02

Contract execution

Signed agreement establishes binding obligations

03

Mobilization

Equipment delivery and site setup occur

04

Final reconciliation

Final invoice and punch-list completion

Common preparation mistakes to avoid

Leaving scope language vague leads to disputes about deliverables, often triggering costly change orders and delay claims.
Using inconsistent party names across exhibits and emails can invalidate payment instructions or cause tax reporting confusion.
Omitting insurance limits or certificate deadlines increases exposure and may delay mobilization while certificates are obtained.
Failing to capture signed attachments or exhibit versions results in later disagreement over which specifications controlled performance.

Consequences of incorrect or incomplete agreements

Payment delays: Invoices may be withheld

Contract disputes: Increased litigation risk

Insurance gaps: Possible uninsured losses

Regulatory risk: Noncompliance exposure

Tax reporting: Incorrect payee information

Operational delays: Project start postponed

eSignature vendor comparison for Business Services Willscot workflows

Below is a concise feature and price comparison with signNow listed first; use this to compare basic plan attributes relevant to contract signing and high-volume workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world examples of electronic execution

Two customer examples show how digital workflows reduce turnaround and preserve compliance evidence.

Optica Ventures (Brian Fitzgibbons)

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Faster turnaround enabled multi-site rollouts with consistent templates deployed across teams.
The team reduced paper handling, kept a central executed-document store, and avoided repeated rekeying of contract terms during procurement cycles.

Tech Data (Bob Dutkowsky)

Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue.

Integration with back-office systems enabled automated routing and audit trail capture.
By connecting executed contracts to billing and fulfillment, the company shortened order processing times and reduced manual reconciliation work.

Practical tips for accurate and efficient completion

Adopt repeatable practices to reduce errors, accelerate signings, and ensure consistent storage of executed agreements.

Use consistent party names

Always use the full legal entity name from formation or tax documents to avoid payment and tax-reporting mismatches that delay processing.

Attach definitive exhibits

Include final equipment lists, site plans, and schedules as numbered exhibits; reference them by exhibit number in the main contract to prevent ambiguity.

Confirm insurance early

Obtain required certificates before mobilization and list certificate holder details explicitly to prevent start-date holds due to missing coverage.

Enable audit logging

Capture signature timestamps, IP addresses, and signer authentication method in the audit trail to support enforcement and dispute resolution.

How a Business Services Willscot compares to a purchase order

Compare scope and legal controls to decide whether a full service agreement or a simple purchase order is appropriate for the engagement.

Criteria	Service Agreement	Purchase Order
Signatures required	usually multiple	often single
Payment terms	detailed negotiated terms	standardized terms
Scope detail	extensive scope and exhibits	limited line-item scope
Amendments	formal amendment process	simple change orders

Downloads and supporting documents to attach

Maintain a consistent bundle for each executed agreement to simplify onboarding and audits.

Executed Agreement

Store the fully executed PDF with attached exhibits and the signing audit trail to demonstrate the final agreed terms and who signed.

Insurance Certificates

Attach current COIs showing policy numbers, limits, and effective dates to confirm compliance with the contract's insurance requirements.

Site Diagrams

Include site layout and access instructions as labeled exhibits so delivery teams have deterministic instructions for setup and placement.

Invoices and Payment

Retain invoices and payment confirmations alongside the agreement to support audits and reconcile accounts receivable.

Frequently asked questions about the Business Services Willscot

Answers to common questions about signing, validity, and document management when using electronic workflows for Business Services Willscot agreements.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally enforceable in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws when intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization is rarely required for commercial service agreements, but specific states or transaction types may require notarization for related documents; consult state rules or legal counsel if unsure.
Can I use remote notarization?
Remote online notarization is permitted in many states but varies by jurisdiction; verify the state's RON rules and identity-proofing requirements before relying on RON for notarized records.
What happens if party names differ?
Mismatched or abbreviated entity names can cause payment, tax reporting, and enforcement issues; correct names should match formation documents and W-9 entries to avoid delays.
How long must I retain executed agreements?
Retain agreements for the contract term plus at least three years; industry and federal rules may require longer retention (e.g., HIPAA six years, IRS three years).
Which e-signature features matter most?
Choose platforms that provide audit trails, document integrity, configurable authentication levels, and appropriate compliance certifications (HIPAA BAA, SOC 2, ISO 27001) for your needs.

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