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State-filed Articles of Organization or Incorporation showing entity name, registered agent, principal office, and the filing stamp or confirmation number from the Secretary of State.
A well-prepared Business Setup Document reduces formation delays, avoids bank and vendor onboarding friction, and creates a single source of truth for ownership, governance, and authorized signers under state and federal rules.
The Business Setup Document is prepared by founders, in-house counsel, accountants, formation services, or outside attorneys when creating a new legal entity.
Accurate completion and secure retention by these stakeholders reduce downstream disputes, support compliance, and speed access to banking and contracting.
State-filed Articles of Organization or Incorporation showing entity name, registered agent, principal office, and the filing stamp or confirmation number from the Secretary of State.
Internal governance document specifying ownership percentages, capital contributions, management authority, voting rules, profit distribution, and transfer restrictions.
IRS-issued EIN letter or online confirmation matching the entity name and formation date for tax and banking purposes.
Board or member resolutions authorizing bank accounts, signatories, initial officers, and adoption of bylaws or operating agreement.
Bank account resolution, specimen signatures, and identification documentation required by financial institutions under CIP rules.
Copies of IDs, proof of address for principal, registered agent acceptance, and any industry-specific licenses or permits.
| Field | Configuration |
|---|---|
| Signature Order | Set signers in the required sequence to enforce approval flow. |
| Conditional Fields | Show or hide sections based on entity type or signer role. |
| Attachments | Require ID, formation receipt, and EIN confirmation as mandatory uploads. |
| Authentication | Choose email, SMS code, or KBA based on risk and verifier requirements. |
Ensure your eSignature platform supports secure signing, audit trails, and the file types required by recipients.
Verify platform compliance with required standards (ESIGN/UETA) and the receiving party’s acceptance policies before eSubmission.
Deadline varies by state; many require filing within 30–90 days of formation.
Most states require an annual or biennial report; check the Secretary of State schedule.
Apply immediately after formation to use when opening bank accounts and payroll setup.
Register for state sales, payroll, and withholding accounts as applicable within state timelines.
Pay franchise or minimum taxes by the state-specified due date to avoid penalties.
When forming an LLC, the team consolidated formation, EIN, and banking documents into one packet for partners
A real estate founder used a standardized packet to present formation and signatory authority to lenders
Founders or designated managers typically sign formation and governance documents. Their authority should be documented in resolutions or the operating agreement; banks generally require identification and a specimen signature for each signer.
In corporations, officers (e.g., CEO, CFO) sign on behalf of the entity. The board should pass resolutions authorizing specific officers to open accounts and execute contracts, and those resolutions should be included in the setup packet.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Vendor trial varies | Vendor trial varies | Vendor trial varies | Vendor trial varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |