How do I confirm a signer’s authority

Check internal delegation records, board resolutions, or procurement delegation matrices. For third parties, request an executed power of attorney or corporate resolution if the signer is not a named officer.

Can the document be signed electronically

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Confirm no statutory exception applies to your specific transaction.

Do I need a notary or witness

Most commercial contracts do not require notarization, but certain state-specific instruments or deeds do. Verify state rules and include a notary block if a signature acknowledgement is anticipated.

What if the party name is incorrect

Do not execute under an incorrect legal name. Amend the document before signing or include a corrective addendum to avoid enforceability and tax reporting problems.

How should I store the executed document

Archive the signed PDF and audit trail in a secure repository with access controls and retention metadata aligned to corporate policy and regulatory requirements.

Who to contact for technical signing issues

If a signer cannot access the signing link, verify email accuracy, check spam folders, and confirm the eSignature provider’s system status. Reissue the invite or provide an authenticated alternative method if necessary.

Electronic Signature
Templates
Miscellaneous
Business Siders Document

Business Siders Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Siders Document

This Business Siders Document (the Agreement) is entered into as of by and between Company Name: with principal address (hereafter Company), and Business Partner Name: with principal address (hereafter Partner). Company and Partner are each a Party and together the Parties.

WHEREAS

WHEREAS, Company and Partner desire to cooperate on certain business activities and services described herein, and to set forth the terms by which Partner will provide specified services to Company in consideration for payment under the terms of this Agreement.

WHEREAS, Partner represents that it has the experience, personnel and capability to perform the services set forth in this Agreement, and Company desires to engage Partner for such services on the terms and conditions contained herein.

WHEREAS, the Parties intend this Agreement to set forth their entire understanding with respect to the subject matter hereof and to replace any prior oral or written statements regarding such subject matter.

SCOPE OF WORK

Description of Services

Deliverables, milestones and acceptance criteria:

PAYMENT TERMS

Total Contract Amount: $

Payment Schedule

Deposit or Initial Payment: $ Payment Due Within days of invoice.

Late Payment Fee: % per month (or the maximum lawful rate), and a minimum late charge of $ .

Invoicing and Remittance Instructions

TERM AND TERMINATION

Commencement Date: Termination Date: .

Either Party may terminate this Agreement for convenience upon written notice to the other Party at least days prior to the effective termination date. Termination for material breach shall be effective immediately if the breaching Party fails to cure such breach within days after receipt of written notice specifying the breach.

Upon termination, Partner shall deliver all work in progress and final deliverables for which Company has paid, and Company shall pay for services performed and approved to the effective date of termination in accordance with the Payment Terms, subject to offset for any damages or unpaid obligations.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by a Disclosing Party to a Receiving Party, whether in written, oral or electronic form, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, pricing, customer lists, trade secrets, technical data, and proprietary processes.

Obligation: The Receiving Party shall (a) hold Confidential Information in strict confidence; (b) not use Confidential Information except to perform under this Agreement; and (c) not disclose Confidential Information to any third party except to its employees, agents or contractors who have a need to know and who are bound by confidentiality obligations at least as protective as those in this Agreement.

Exceptions to Confidentiality (if any)

The obligations under this Confidentiality clause shall survive termination or expiration of this Agreement for a period of years, except for trade secrets which shall remain protected for so long as they qualify as trade secrets under applicable law.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The Parties agree that the state and federal courts located in that State shall have exclusive jurisdiction over any dispute arising out of or relating to this Agreement.

ENTIRE AGREEMENT

This Agreement, including all exhibits and attachments hereto, constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any modification to this Agreement must be made in writing and signed by authorized representatives of both Parties.

REPRESENTATIONS; INDEPENDENT CONTRACTOR

Each Party represents and warrants that it has the full right, power and authority to enter into this Agreement and to perform its obligations hereunder. Partner is an independent contractor and nothing in this Agreement shall be construed to create an employer-employee relationship, joint venture, partnership, or agency between the Parties.

LIMITATION OF LIABILITY

Except for liability arising from willful misconduct or gross negligence, in no event shall either Party be liable to the other for indirect, incidental, special or consequential damages, including lost profits, whether arising in contract, tort or otherwise. The Parties' aggregate liability for claims arising under this Agreement shall not exceed the total amount paid by Company to Partner under this Agreement during the twelve (12) months preceding the event giving rise to the claim.

NOTICES

Company Notice Contact Partner Notice Contact

Party A (Company):

By:

Date:

Party B (Partner):

By:

Date:

What the Business Siders Document Is and when it applies

The Business Siders Document is a customizable bilateral agreement used to record terms, responsibilities, and deliverables between two business parties. It typically defines scope of work, payment terms, timelines, confidentiality obligations, and termination rights. The form is used when parties need a concise written record that supports operational handoffs, vendor relationships, or partner collaborations and can be executed either on paper or electronically. When completed correctly the document supports contract management, auditing, and retention requirements across corporate, financial, and regulatory workflows.

Why a clear Business Siders Document matters

A well-prepared Business Siders Document reduces ambiguity about roles, payment, timing, and deliverables, which lowers disputes and speeds operational handoffs.

Who typically prepares and signs this document

Organizations that rely on recurring vendor services, intercompany collaborations, or outsourced work frequently use the Business Siders Document as a standard operating agreement.

Procurement and vendor managers who need consistent service descriptions and payment schedules.
Finance and accounts payable teams who require invoice-matching and TIN/1099 source data for tax reporting.
Legal and compliance staff who review indemnities, confidentiality clauses, and governing law provisions.

The document is also useful for small businesses formalizing supplier terms, procurement teams controlling scope, and legal or compliance teams verifying contractual elements before execution.

Authorized signers and typical submitters

Business Signatory

Chief Operating Officers, directors of operations, or designated procurement officers usually sign on behalf of a company. Ensure the signer has delegated authority and that the organization’s internal approval or signature policy has been followed; absent authority signatures may be disputed.

Vendor Representative

Vendors or contractors typically provide an authorized representative such as a CEO, VP, or an operations manager. Confirm the name and title match the entity records and that the signer’s authority is documented in purchase orders, engagement letters, or the vendor registration profile.

Core sections to include in a professional Business Siders Document

A complete document groups operational and legal items into consistent sections to make review, signature, and enforcement straightforward.

Scope

Describe services or deliverables in measurable terms, include milestones, acceptance criteria, and any excluded work to minimize disputes and support invoice validation.

Payment

Specify fees, billing cadence, invoicing requirements, late payment interest, and any conditional payment triggers tied to milestones or acceptance.

Term

State the agreement start date, term length, renewal mechanics, and conditions for early termination including notice periods and cure rights.

Confidentiality

Include nondisclosure obligations, permitted disclosures, data protection responsibilities, and the duration of confidentiality obligations post-termination.

Liability

Allocate responsibility through indemnity language, liability caps, and exclusions for consequential damages where appropriate for the parties' relative bargaining power.

Dispute Resolution

Identify governing law, venue, and any required escalation or alternative dispute resolution process such as mediation or arbitration.

Step-by-step: completing and finalizing the document

Follow these sequential steps to prepare, review, and execute the Business Siders Document with minimal friction.

01

Prepare: Populate all core fields and attach relevant exhibits or SOWs.
02

Review: Legal and finance confirm payment, indemnity, and tax fields are accurate.
03

Authorize: Obtain internal approvals and confirm signer authority.
04

Execute: Sign using a compliant method and distribute the executed copy to stakeholders.

Typical routing and approval flow for execution

A standard workflow routes the document from drafter to signers and then to storage with audit records captured at each handoff.

Draft: Originator uploads template and inserts fillable fields.
Approvals: Finance or legal route for required internal signoffs.
Signature: Signers receive and complete signature fields in order or simultaneously.
Archive: Final executed PDF and audit trail stored in contract repository.

Key workflow settings to configure for consistent processing

Configure core settings once to ensure consistent routing, authentication, and retention across documents.

Field	Configuration
Signing Order	Sequential or parallel signer sequence
Authentication	Email link, SMS code, or stronger ID verification
Notifications	Automatic reminders and escalation rules
Retention	Auto-archive to repository with retention tags

Technical considerations for electronic completion and sharing

Align export formats and integrations to the organization’s records retention and audit requirements to ensure reproducibility and compliance.

File Formats: PDF, DOCX, and form-aware templates are preferred
Integrations: Connect to CRM, ERP, or cloud storage for automated archives
Authentication: Use appropriate signer verification for the transaction risk

Representative eSignature pricing and capability comparison

Compare common vendor price points and basic feature availability for handling contracts like the Business Siders Document; signNow is shown first for reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by promotion	Varies by promotion	Varies by promotion	Varies by promotion
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and compliance controls to look for

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Certifications: SOC 2 Type II and ISO 27001

Privacy: GDPR and CCPA compliance

Legal Acts: ESIGN and UETA alignment

Healthcare: HIPAA support with BAA available

Audit Trail: Timestamps, IP, and action logs

Common legal and financial risks of incorrect completion

Tax Reporting: Incorrect or missing TIN can trigger 24% backup withholding

Notarization Errors: Missing notary or witness can invalidate certain conveyances

Late Filing: Late information returns may incur IRC §6721 penalties

Unauthorized Signature: Signatures without authority risk contract challenge

Data Breach: Insufficient security may trigger breach notification laws

HIPAA Noncompliance: Improper PHI handling exposes civil and monetary penalties

Avoidable pitfalls when preparing the Business Siders Document

Leaving payment mechanics vague, such as unspecified invoicing cycles or acceptance criteria, increases dispute risk and slows payments.
Failing to confirm signer authority or not documenting delegation can lead to enforceability challenges and contract repudiation.
Omitting attachments or exhibits referenced in the body (SOWs, pricing schedules) creates ambiguity about obligations and deliverables.
Using inconsistent party names or addresses across documents can cause tax reporting errors and delays in vendor onboarding.

Key timing and deadline considerations

Track execution dates, payment due dates, renewal deadlines, and document retention triggers to avoid penalties or lapses.

Execution Date:

Effective date governs performance and warranty start

Invoice Due:

Follow stated Net terms to calculate late fees

Renewal Window:

Monitor automatic renewal notice periods

Tax Reporting:

Collect W-9 when onboarding payees for 1099 reporting

Retention Start:

Retention clocks begin on execution or final acceptance

Processing milestones from draft to archive

Sequence the contract lifecycle into clear milestones to support monitoring and automated reminders.

01

Draft Completed

Document finalized and template saved for review

02

Internal Approvals

Legal and finance sign-off completed

03

Execution

Both parties sign and date the agreement

04

Real-world scenarios where this document is used

Two representative cases show how the Business Siders Document reduces friction in common business workflows.

Property Management Vendor

A regional manager uses a template to standardize maintenance service terms across properties

Bulk signature and template reuse speed execution
Standardized payment terms and audit-ready records reduced processing time and disputes during quarter-end reconciliations.

Healthcare IT Subcontract

An IT vendor signs a subcontract with a clinic to provide data hosting services

HIPAA addendum and BAA attached as exhibit
The contract’s clear incident reporting and retention terms helped the parties respond to a data inquiry without legal delay.

Practical tips for accurate, efficient completion

Apply a few consistent practices to minimize errors and speed approvals when using the Business Siders Document.

Use standardized templates

Keep a controlled template library with approved legal language and versioning to ensure consistency across transactions.

Validate signer authority

Confirm signer titles and delegated authority in advance to avoid post-execution challenges.

Attach exhibits

Include SOWs, pricing schedules, and BAAs as exhibits and reference them precisely in the main document.

Preserve audit records

Store the signed PDF and a complete audit trail (timestamps, IP, signer verification) in the contract repository.

Frequently asked questions about completing and submitting the Business Siders Document

Answers to common issues encountered during completion, signing, and storage of the Business Siders Document.

Need help? Contact support

How do I confirm a signer’s authority
Check internal delegation records, board resolutions, or procurement delegation matrices. For third parties, request an executed power of attorney or corporate resolution if the signer is not a named officer.
Can the document be signed electronically
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Confirm no statutory exception applies to your specific transaction.
Do I need a notary or witness
Most commercial contracts do not require notarization, but certain state-specific instruments or deeds do. Verify state rules and include a notary block if a signature acknowledgement is anticipated.
What if the party name is incorrect
Do not execute under an incorrect legal name. Amend the document before signing or include a corrective addendum to avoid enforceability and tax reporting problems.
How should I store the executed document
Archive the signed PDF and audit trail in a secure repository with access controls and retention metadata aligned to corporate policy and regulatory requirements.
Who to contact for technical signing issues
If a signer cannot access the signing link, verify email accuracy, check spam folders, and confirm the eSignature provider’s system status. Reissue the invite or provide an authenticated alternative method if necessary.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now