Entity Details
Legal name, d/b/a, jurisdiction of formation, and registration numbers so reviewers can confirm legal identity and match public filings.
A clear Business SMI Document reduces ambiguity, creates a comparable record across transactions, and supports compliance with recordkeeping and disclosure obligations. It also streamlines reviews by legal and finance teams while producing an auditable history of who provided each data point.
The Business SMI Document is completed by business owners, contract managers, compliance officers, or designated signatories depending on the transaction and internal approval workflow.
Use of the form spans internal approvals, third-party onboarding, contract exhibits, and regulatory filing preparation; responsibilities should be assigned in writing.
Legal name, d/b/a, jurisdiction of formation, and registration numbers so reviewers can confirm legal identity and match public filings.
Primary contact name, role, email, phone, and business address to enable follow-up and service of notices.
Concise numbered statements of the specific material information being disclosed, with dates and numerical values where applicable.
Standard attestations (accuracy, completeness, authority) with a checkbox or initial field tied to the signer’s role.
List and attach referenced documents such as financial statements, certificates of good standing, or schedules using a clear exhibit index.
Role-based signature fields showing printed name, title, date, and electronic signature metadata for auditability.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing by role to enforce approvals |
| Authentication | Email + optional SMS code for higher assurance |
| Document Retention | Retain signed copy and audit trail for required retention period |
| Bulk Send | Enable for sending identical SMI forms to many recipients |
Ensure the signing platform supports required integrations, file formats, and compliance controls before automating SMI workflows.
Validate platform logs, retention settings, and export capabilities to ensure auditability and long-term access to executed SMI records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Provide upon payer request; no fixed IRS filing deadline
Recipient copies generally due by January 31 each year
Paper: due Feb 28; Electronic: due Mar 31
Form 1040 due April 15 (extension to Oct 15 with Form 4868)
FinCEN 114 due April 15 with automatic extension to Oct 15