Consent Record
Specify how consent will be captured, formatted, and retained, including required opt-in language and affirmative action demonstrating the subscriber’s willingness to receive texts.
A written Business SMS Agreement creates clear consent records, allocates compliance responsibilities, and documents opt-out and data-handling procedures to reduce legal and operational risk under federal communications and privacy laws.
Parties sign to ensure each has a defined role for consent collection, message content control, opt-out processing, and record retention.
Specify how consent will be captured, formatted, and retained, including required opt-in language and affirmative action demonstrating the subscriber’s willingness to receive texts.
Define types of messages allowed, maximum frequency, permissible content (promotional vs transactional), and any prohibited content to avoid TCPA issues.
Describe the unsubscribe keyword(s), required response handling timeline, confirmation message, and how suppressed numbers are shared between parties.
State how subscriber data is stored, transmitted, encrypted, retained, and deleted; include privacy responsibilities and any limits on secondary use.
Require technical controls such as TLS for transmission, access controls, incident notification obligations, and specify applicable law frameworks (ESIGN, UETA, TCPA, HIPAA if relevant).
Allocate responsibility for regulatory fines, consumer complaints, and third-party claims; include indemnity language and limits on damages where permitted.
| Field | Configuration |
|---|---|
| Consent Checkbox | Make explicit and required with timestamp and IP capture |
| Signature Field | Collect signer name, signature, and date in MM/DD/YYYY |
| Opt-Out Field | Record keyword and processing SLA (e.g., 24 hours) |
| Audit Trail | Enable full event logging and downloadable certificates |
Consider whether you need a Business, Business Premium, Enterprise or Site License plan; signNow, for example, offers plans with no envelope cap and programmatic site-license options for high-volume usage.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |