Can a Business SOI be signed electronically?

Yes in most cases. Electronic signatures satisfy ESIGN (15 U.S.C. §7001) and UETA where adopted, provided the signature shows intent, consent, attribution, and retention. Verify any state-specific exceptions before eSigning.

Who must sign the SOI?

An authorized officer or manager typically signs. Confirm signing authority in corporate bylaws or operating agreements and keep a board resolution or similar record if authority is delegated.

What if I entered incorrect information?

File an amended SOI as required by the state. Correct errors promptly to avoid penalties or service issues; retain both the original and corrective filings for your records.

Is notarization required for an SOI?

Most SOIs do not require notarization, but some jurisdictions or specific filings may. Check the state form instructions; if notarization is required, follow state notary rules or RON requirements where permitted.

How quickly will the state process the filing?

Processing times vary by state and method. Online filings are typically faster; check the Secretary of State’s processing schedule or service advisories for exact timelines.

What supplementary documents should I include?

Include a cover letter if needed, evidence of authority for signers when delegations exist, and any state-required attachments such as fee payments or certification forms.

Business SOI Document

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Business SOI Document

This Business Statement of Intent and Agreement (the "Agreement") is made and entered into as of Effective Date: by and between Client Name: (hereinafter "Client") and Provider Name: (hereinafter "Provider").

RECITALS

WHEREAS, Client desires to engage Provider to perform certain services and to exchange information necessary to permit Provider to provide such services under the terms set forth herein;

WHEREAS, Provider represents that it has the requisite experience, expertise, and resources to perform the services described in this Agreement and is willing to perform such services subject to the terms and conditions set forth herein; and

WHEREAS, the parties wish to set forth their mutual understanding and the essential terms of their business relationship in this Statement of Intent and Agreement.

SCOPE OF WORK

Detailed Scope of Services

PAYMENT TERMS

Total Compensation Payment Schedule Method of Payment

Late Payment: Any undisputed amount not paid when due shall accrue interest at the rate of on the outstanding balance, compounded monthly, or the maximum rate permitted by applicable law, whichever is less. Client shall also be responsible for reasonable collection costs and attorneys' fees incurred by Provider to collect overdue amounts.

TERM AND TERMINATION

Term: This Agreement shall commence on Start Date: and shall continue in effect until End Date: unless earlier terminated as provided below.

Termination for Convenience: Either party may terminate this Agreement for any reason upon written notice delivered to the other party at least days prior to the effective date of termination. Termination shall not relieve any party of obligations accrued prior to the effective date of termination.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by one party to the other, whether orally, in writing, or by inspection, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Obligation: Each receiving party shall hold Confidential Information in strict confidence, shall not disclose it to any third party without the disclosing party's prior written consent, and shall use it solely for the purposes of performing obligations under this Agreement. The foregoing obligations shall not apply to information that: (a) is now or subsequently becomes publicly available through no fault of the receiving party; (b) is rightfully received from a third party without breach of an obligation of confidentiality; or (c) is independently developed by the receiving party without use of or reference to the disclosing party's Confidential Information.

Acknowledgment of Confidentiality Obligation I acknowledge and agree to the confidentiality obligations stated above.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties submit to the exclusive jurisdiction of the courts located in that state for resolution of any disputes arising out of or relating to this Agreement.

ENTIRE AGREEMENT

Entire Agreement: This Agreement, including any attachments and written schedules executed by the parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous understandings, proposals, negotiations, and agreements, whether written or oral, relating to such subject matter. Any amendment or modification of this Agreement must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that either party may assign this Agreement in connection with a merger, reorganization, or sale of substantially all of its assets.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Notices: All notices required or permitted under this Agreement shall be in writing and shall be delivered to the addresses specified below or to such other address as a party may designate in writing.

Client Address Provider Address

STATEMENT OF INTENT / CERTIFICATION

Each party represents and warrants that the individual signing this Agreement on its behalf is authorized to bind that party and that the information provided herein is true and accurate to the best of its knowledge. The parties intend that this Agreement constitute a legally enforceable obligation upon execution by both parties.

Client Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

What the Business SOI Document Is and when it matters

A Business SOI Document records current company contact and governance details for state authorities and counterparties. Typically filed with a Secretary of State or similar agency, it lists the business legal name, entity number, principal office, officers or managers, and the agent for service of process. The form ensures public records are accurate for service, compliance checks, and regulatory oversight. Failure to file when required can affect good standing, licensing, or the ability to transact in a jurisdiction.

Why a clear, accurate Business SOI Document matters

An accurate SOI preserves corporate good standing, reduces service and compliance risk, and centralizes contact and management data for regulators and counterparties. Proper completion helps avoid state penalties, service interruptions, and administrative dissolution.

Who completes and relies on the Business SOI Document

Organizations and advisors use this document to maintain state records and to enable legal service, licensing, and vendor onboarding.

Registered agents and corporate secretaries who file on behalf of the entity and maintain the official mailing address for legal notices.
Company officers or managers who confirm officer lists and signing authority for contracts and compliance purposes.
Outside counsel, accountants, and compliance teams that rely on up-to-date SOI data for filings, audits, and regulatory submissions.

Accurate SOIs benefit internal governance and external reviewers by ensuring a single authoritative record of corporate contact and control information.

Typical signers and signature authority

Authorized Officer

An officer (CEO, President, CFO) or an authorized manager signs for corporations and LLCs; their signature binds the entity and confirms the accuracy of the reported information under state law.

Registered Agent

The registered agent or an authorized agent may prepare and submit the SOI for filing but usually does not sign in place of an authorized officer unless specifically delegated in corporate records.

Core sections you will find on a Business SOI Document

Most SOI forms use discrete sections to capture identification, contact, governance, and filing details so state records remain searchable and enforceable.

Entity Identification

Legal name and state-issued entity number used to uniquely match the SOI to the corporate record in the Secretary of State database.

Principal Office

Street address of the primary business location; some states require a physical address rather than a P.O. box for service and inspection.

Registered Agent

Name and address of the agent for service of process; changes must be reported promptly to ensure legal notices are received.

Officers or Managers

List of directors, officers, or managers with titles; this identifies who can lawfully act for the entity and is often checked during compliance reviews.

Business Activity

A short description or NAICS code for primary business activity that helps regulators and vendors classify the entity.

Signature Block

Signature, printed name, title, and date; the signer certifies under penalty of perjury that the information is true and complete.

Step-by-step: complete and file a Business SOI Document

Follow these steps in order to prepare, confirm, and submit the SOI so the filing is accepted and recorded correctly.

01

Gather records: Collect current formation documents and officer listings.
02

Complete fields: Enter names, addresses, and agent details exactly as required.
03

Authorize signer: Confirm who is authorized to sign and record the decision.
04

Submit to state: File online or by mail with the appropriate state agency.

Where to file, send, or maintain the Business SOI Document

The destination for an SOI varies by entity type and jurisdiction; use the official state filing office or an authorized e‑filing channel.

Secretary of State: Primary filing office for corporate and LLC SOIs.
Registered Agent: Retain a copy with your registered agent for service continuity.
Corporate Records: File a signed copy in the company minute book or digital records repository.
Third-Party Filers: Authorized vendors can file on behalf of the company when properly retained.

Digital signing and eSubmission considerations

Electronic completion and eSubmission are commonly accepted; confirm the state's online filing rules before relying solely on an electronic copy.

File formats: PDF, DOCX, or web form exports
Authentication: Email, SMS code, or higher assurance
Integrations: Connectors for CRM and cloud storage

For secure eSigning and automated routing, use platforms that provide detailed audit trails, TLS/AES encryption, and optional advanced signer authentication; maintain the signed record in both the filing copy and your corporate records for evidence of compliance.

Configure an online SOI workflow for repeat filings

Set up a template and routing rules to reduce errors for recurring SOI filings, especially for multi-entity portfolios.

Field	Configuration
Authentication	Email link or SMS code per signer
Conditional Fields	Show officer fields only for corporations
Template Library	Save state-specific SOI templates
Integration	Export signed PDF to cloud storage

eSignature vendor pricing and feature snapshot for SOI workflows

Compare common pricing and compliance criteria relevant to frequent SOI filings and multi-entity workflows. signNow is listed first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Penalties and legal risks from incorrect or missing SOI filings

Administrative Fines: Late or missing filings can trigger state fines and late fees.

Loss of Good Standing: Failure to file may lead to administrative dissolution or suspension.

Service Risk: Incorrect agent information can result in missed service and default judgments.

Tax Consequences: Inaccurate records complicate tax reporting and audits.

I-9 Penalties: Related employment record failures can incur $281–$2,789 per violation (8 CFR §274a.2).

Electronic Signature Risk: Missing ESIGN consumer disclosures for consumer-facing records may jeopardize enforceability (15 U.S.C. §7001).

Common mistakes to avoid when preparing a Business SOI Document

Using a trade name or DBA instead of the legal entity name, which can cause the filing to be misapplied or rejected.
Providing a P.O. box for the principal office when the state requires a physical street address for the principal location.
Failing to update the registered agent or officer list promptly after corporate changes, exposing the company to missed service.
Signing with initials or an unsigned printed name when the state requires an authorized officer's full signature and date.

FAQs and troubleshooting for Business SOI Document preparation

Practical answers to frequent questions about eSigning, authority, corrections, and filing acceptance for Business SOI Documents.

Need help? Contact support

Can a Business SOI be signed electronically?
Yes in most cases. Electronic signatures satisfy ESIGN (15 U.S.C. §7001) and UETA where adopted, provided the signature shows intent, consent, attribution, and retention. Verify any state-specific exceptions before eSigning.
Who must sign the SOI?
An authorized officer or manager typically signs. Confirm signing authority in corporate bylaws or operating agreements and keep a board resolution or similar record if authority is delegated.
What if I entered incorrect information?
File an amended SOI as required by the state. Correct errors promptly to avoid penalties or service issues; retain both the original and corrective filings for your records.
Is notarization required for an SOI?
Most SOIs do not require notarization, but some jurisdictions or specific filings may. Check the state form instructions; if notarization is required, follow state notary rules or RON requirements where permitted.
How quickly will the state process the filing?
Processing times vary by state and method. Online filings are typically faster; check the Secretary of State’s processing schedule or service advisories for exact timelines.
What supplementary documents should I include?
Include a cover letter if needed, evidence of authority for signers when delegations exist, and any state-required attachments such as fee payments or certification forms.

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