Can the Statement be electronically signed?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes, electronic signatures are legally enforceable when intent, consent, attribution, and retention are present. Ensure the signer’s identity and an audit trail are retained.

Is notarization required?

Not usually for internal approval documents, but notarization or witnesses may be required if the Statement serves as an executed contract under state law. Verify state-specific rules, particularly for deeds, POAs, or documents requiring notarization.

What if signer name differs from legal entity?

Mismatched names can delay execution. Use the legal entity name and ensure the signer is identified with title and authority. Attach evidence of authority or corporate resolution if required.

How long must completed records be kept?

Retention depends on document content: IRS items typically three years (IRC §6501(a)), HIPAA-related records six years (45 CFR §164.530(j)), and other industry rules may require longer retention.

Can I use remote online notarization?

Remote online notarization is permitted in many states with identity-proofing and recording requirements; check your state’s notary commission and retain session recordings and journals when RON is used.

What if assumptions change after approval?

Document any material assumption changes with an amendment or addendum signed by the same approvers; maintain version history and archival copies for auditability.

Electronic Signature
Templates
Miscellaneous
Business Statement of Value

Business Statement of Value

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Business Statement of Value

Parties and Identification

Client Name:

Business Name:

Business Address

Prepared By (Valuation Firm):

Valuation Effective Date: Report Date:

Recitals (WHEREAS)

WHEREAS, Client Name: is the owner of the business identified above and has requested a valuation of the business for the specific purpose stated herein; and

WHEREAS, Prepared By: has professional qualifications and agrees to prepare a Statement of Value subject to the terms and assumptions set forth in this document; and

WHEREAS, the parties desire to set forth the scope, assumptions, limitations, payment terms, and certifications relating to the valuation and to memorialize the reported value as of the Valuation Effective Date.

Scope of Work

Scope Description

Purpose of Valuation:

Valuation Methodology and Assumptions

Valuation Methods Applied (check all that apply):

Income Approach Market Approach Asset Approach

Assumptions and Limiting Conditions

Valuation Summary

Reported Value (numeric): $ Currency:

Assets and Interests Included / Excluded

Payment Terms

Fee Amount: $

Payment Schedule

Late Payment Fee: (applied to unpaid balances)

Term and Termination

Agreement Start Date: Agreement End Date (if applicable):

Termination Notice Period (days):

Either party may terminate this engagement for material breach if the breaching party fails to cure within the notice period specified above. Termination does not relieve Client of payment obligations for work performed through the termination date.

Confidentiality

All non-public information provided by Client to Prepared By shall be treated as confidential and used solely for the purpose of preparing this Statement of Value. Prepared By shall not disclose confidential information to third parties except as required by law or with Client's prior written consent.

Client acknowledges and accepts the confidentiality provisions above.

Governing Law

This Statement of Value and any dispute arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

Representations, Warranties and Limitation of Liability

Client represents that all financial statements and information furnished to Prepared By are true, complete, and accurate to the best of Client's knowledge. Prepared By warrants that the valuation will be prepared in accordance with generally accepted valuation standards, but Prepared By does not guarantee a future price or result. Except as expressly provided herein, Prepared By's liability for claims arising from this engagement is limited to the total fees paid by Client for the engagement.

Entire Agreement

This Statement of Value, together with any exhibits or written engagement letter attached hereto, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements and understandings, whether written or oral.

Certification

Prepared By certifies that, to the best of its knowledge, the valuation described in this Statement of Value has been prepared in good faith, based on the data provided and the assumptions stated herein, and in accordance with applicable valuation standards. Client acknowledges the use of professional judgment and the presence of inherent uncertainties in valuation analysis.

Additional Notes / Special Instructions

Business Owner Printed Name:

Prepared By Printed Name:

By (Owner Signature):

By (Preparer Signature):

Date:

What a Business Statement of Value is and when to use it

A Business Statement of Value documents the expected benefits, costs, and assumptions behind a proposed purchase, project, or investment. It typically summarizes measurable value drivers such as cost savings, revenue uplift, headcount impact, and strategic alignment so decision makers can compare options. The document is concise but evidence-based: it includes baseline and projected financials, key assumptions, risk factors, required approvals, and a recommended next step. Organizations use it as an internal decision record, procurement attachment, or board briefing to justify spend and capture expected outcomes.

Why a clear Business Statement of Value matters to reviewers

A focused Statement of Value reduces decision friction by quantifying benefits and risks, aligning stakeholders on assumptions, and creating an auditable record of the approval rationale required for budget, procurement, or contract processes.

Who typically prepares and reviews a Business Statement of Value

The document is prepared by teams proposing a purchase and reviewed by those who authorize budgets; different stakeholders focus on different sections.

Procurement and purchasing teams: evaluate vendor fit, total cost of ownership, and contract terms before award.
Finance and C-suite reviewers: verify ROI, cash-flow impact, and alignment with quarterly or annual budgets.
Legal and compliance reviewers: confirm contractual risk allocation, regulatory requirements, and necessary approvals.

Clear roles speed approval cycles: authors provide evidence and reviewers verify assumptions so decisions proceed with minimal rework.

Core sections to include in a professional Statement of Value

Include precise sections so readers can find evidence quickly and compare alternatives without re-requesting data.

Executive Summary

Two to three paragraphs summarizing the recommendation, headline ROI, and the primary business objective in clear terms.

Value Drivers

List measurable benefits (cost reduction, revenue lift, efficiency gains) with supporting metrics and assumptions for each driver.

Financial Impact

Present net present value, payback period, annual savings, and any one-time costs with a simple P&L projection.

Risks & Assumptions

Call out key assumptions, sensitivity ranges, and primary risks that could change the conclusion.

Implementation Plan

High-level timeline, resource needs, dependencies, and milestones needed to realize the projected value.

Approval & Signatures

Identify required approvers, escalation path, and signature blocks for formal acceptance and recordkeeping.

Step-by-step: complete and circulate the Statement of Value

Follow these sequential steps to prepare, validate, and finalize the document for approval.

01

Draft the document: Populate sections with evidence and attach supporting spreadsheets or quotes.
02

Internal validation: Have finance verify calculations and legal review contract language for risk acceptance.
03

Obtain approvals: Route to designated approvers and capture dates, comments, and signatures.
04

Archive the record: Store the signed Statement and attachments in the records system with retention metadata.

Typical routing and approval flow

A clear routing path reduces back-and-forth; document the order and method of approval up front.

Submit to Finance: Finance checks assumptions and confirms budget availability.
Legal review: Legal evaluates contract clauses and compliance requirements.
Executive sign-off: Designated approver reviews and signs to authorize spend.
Procurement intake: Procurement converts approval into a purchase order or contract action.

Digital workflow configuration checklist

Configure the document workflow to match your internal approval sequence and required security controls.

Field	Configuration
Signer authentication	Email + SMS code or enterprise SSO for approvers
Field validation	Require numeric format for financial fields and MM/DD/YYYY for dates
Conditional fields	Show additional detail fields only when specific options are selected
Audit trail	Capture timestamps, IP, and action history for compliance

Platform and file-format considerations for eSubmission

Choose a platform that supports the formats and integrations used by your procurement and records systems.

File formats: PDF, DOCX, and Excel are standard for attachments
Integrations: Common integrations: Salesforce, NetSuite, Microsoft 365
Access controls: Role-based permissions for drafting, reviewing, approving

Ensure the chosen platform provides an immutable audit trail and export options to meet procurement, finance, and audit requirements.

Timing expectations and recommended deadlines

Set transparent deadlines for each step to avoid approval delays and to align with procurement cycles.

Requestor deadline:

Submit the Statement when requesting budget, ideally 30 days before needed approval

Finance review:

Allow up to 5 business days for financial validation depending on workload

Legal review:

Plan for 7–10 business days for contract or risk review

Executive decision:

Target a 10–15 business day decision window for mid-level approvals

Record filing:

Archive signed documents within 5 business days of final signature

Key milestones from proposal to archived record

Track milestones as discrete stages so responsibilities and timelines are clear during execution.

01

Drafting complete

All sections and attachments prepared and quality-checked

02

Internal approvals

Finance and legal approvals documented with comments

03

Final sign-off

Authorized signer signs and dates the Statement

04

Archival and retention

Signed record moved to the records repository with metadata

How a Statement of Value compares to a traditional Investment Memo

A concise comparison clarifies when to use each document and avoids duplication of effort between proposal types.

Criteria	Business Statement of Value	Investment Memo
Purpose	decision support	comprehensive investment analysis
Typical length	1–3 pages	5–20 pages
Primary audience	operational approvers	investors and senior leadership
Use case	procurement and approvals	strategic investment evaluation

eSignature vendor snapshot for executing a Business Statement of Value

Compare common vendor features and entry pricing when selecting an eSignature provider to execute and archive signed Statements of Value; signNow is listed first per platform comparison norms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Common pitfalls to avoid when preparing the Statement

Providing headline savings without documented assumptions that finance can reproduce leads to rejected requests.
Using mismatched entity or signer names can delay contract execution and payment authorization.
Failing to attach supporting quotes, SOWs, or pricing schedules forces reviewers to request additional information.
Leaving timelines vague or missing required approvals creates procurement and audit exceptions.

Potential consequences of errors or incomplete submissions

Contract Delays: Approval or procurement holds

Financial Misstatement: Incorrect ROI or budget impact

Regulatory Risk: Noncompliance with industry rules

Tax Exposure: Incorrect filings or audit questions

Payment Holds: Accounts payable may withhold payments

Data Privacy: Unauthorized PHI exposure under HIPAA

Practical examples from real organizations

Short case summaries show how Statements of Value look in practice and what outcomes they supported.

Optica Ventures — COO

Optica prepared a concise value statement for a software purchase, highlighting license cost reduction and time savings.

The document focused on measurable labor hours saved.
The Statement helped the COO secure board-level approval and enabled a contract signed within four weeks, reducing procurement back-and-forth and providing an auditable decision record.

Martin Properties — Founder

Martin Properties used a Statement to compare vendor bidding options for property management software.

The focus was on net present value and recurring fees.
With clear cost comparisons and vendor quotes attached, the founder approved the recommended vendor and accelerated deployment while preserving documentation for future audits.

Frequently asked questions and practical answers

Answers to common questions about validity, signing, and recordkeeping for a Business Statement of Value.

Need help? Contact support

Can the Statement be electronically signed?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes, electronic signatures are legally enforceable when intent, consent, attribution, and retention are present. Ensure the signer’s identity and an audit trail are retained.
Is notarization required?
Not usually for internal approval documents, but notarization or witnesses may be required if the Statement serves as an executed contract under state law. Verify state-specific rules, particularly for deeds, POAs, or documents requiring notarization.
What if signer name differs from legal entity?
Mismatched names can delay execution. Use the legal entity name and ensure the signer is identified with title and authority. Attach evidence of authority or corporate resolution if required.
How long must completed records be kept?
Retention depends on document content: IRS items typically three years (IRC §6501(a)), HIPAA-related records six years (45 CFR §164.530(j)), and other industry rules may require longer retention.
Can I use remote online notarization?
Remote online notarization is permitted in many states with identity-proofing and recording requirements; check your state’s notary commission and retain session recordings and journals when RON is used.
What if assumptions change after approval?
Document any material assumption changes with an amendment or addendum signed by the same approvers; maintain version history and archival copies for auditability.

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