Specifications
Define material grade, dimensions, tolerances, surface finish, coating, and attached mill test reports; include acceptable substitutes and sampling/inspection procedures to reduce disputes.
Using a Business Steel Document standardizes expectations, documents acceptance criteria, and reduces delivery disputes. When signed electronically in compliance with ESIGN (15 U.S.C. §7001) and UETA standards, it creates an auditable record that supports contract enforcement and operational efficiency.
Companies that buy or sell structural and commodity steel use this document across procurement, fabrication, distribution, and project delivery contexts.
The template suits manufacturers, general contractors, suppliers, and large buyers who need clear terms and traceable execution.
Define material grade, dimensions, tolerances, surface finish, coating, and attached mill test reports; include acceptable substitutes and sampling/inspection procedures to reduce disputes.
State unit quantities, minimum order quantities, price per unit, escalation clauses, taxes, discounts, invoicing cadence, and any price adjustment triggers.
Include delivery terms, schedule, shipping responsibilities, title transfer point, and risk of loss provisions to clarify liability during transit.
Describe inspection windows, acceptance criteria, rejection remedies, repair or replacement obligations, and obligations for third-party inspection or testing.
Set payment methods, net terms, interest on late payments, allowable retainage, bank routing details, and remedies for delinquent accounts.
Specify manufacturer warranties, limitations of liability, indemnity scope, insurance requirements, and procedures for claims and dispute resolution, including governing law.
| Field | Configuration |
|---|---|
| Signer order | Sequential routing by role and department. |
| Authentication | Email link with optional SMS code or KBA. |
| Conditional fields | Reveal pricing or ship-to fields based on selections. |
| Storage | Encrypted PDF stored with audit trail. |
Digital signing and distribution require compatible file formats, signer authentication, and secure storage to preserve enforceability.
Confirm orders by buyer deadline to lock price and schedule.
Supplier provides estimated mill lead times and updates.
Buyer must inspect and accept within contract window.
Stated delivery window; liquidated damages or schedule adjustments.
Net terms, late fees, and retainage timelines apply.
Martin Properties used the Business Steel Document to standardize material purchases across projects, improving coordination between procurement and field teams.
Tech Data adapted the template for corporate procurement of specialty metals, integrating contract terms with ERP purchase orders and finance workflows.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |