Deliverables
List each submission item with sufficient detail (file type, version, deliverable name) so recipients can verify completeness without additional clarification.
A clear submission agreement reduces disputes, sets objective acceptance criteria, and protects intellectual property and confidential information while allocating risk between sender and recipient.
Use these agreements to define quality standards, timing, and acceptance steps so both sides understand obligations before work or evaluation begins.
List each submission item with sufficient detail (file type, version, deliverable name) so recipients can verify completeness without additional clarification.
Specify accepted file formats, naming conventions, data schemas, and any validation rules to avoid rework caused by incompatible or malformed files.
State the exact submission date and time, time zone, and whether late submissions are rejected, accepted with penalty, or subject to cure periods.
Define objective tests or checklists the recipient will use to accept or reject submissions and the timeframe for acceptance or written rejection.
Include nondisclosure terms, permitted disclosures, data-handling responsibilities, and any required data-security measures or certifications.
Describe remedies for defective or late submissions, including correction windows, liability limits, and indemnification obligations.
| Field | Configuration |
|---|---|
| Upload method | Secure portal with required file-type restrictions |
| Metadata | Require title, version, and submitter contact fields |
| Notifications | Auto-notify recipients and confirm delivery receipts |
| Audit trail | Log timestamps, IPs, and signer identity |
Ensure chosen platforms produce tamper-evident records and retain an audit trail to support acceptance and dispute resolution.
Exact date and time; specify time zone.
Number of business days for acceptance or rejection.
Time allowed to fix deficiencies after rejection.
Date when performance obligations begin.
How long delivery receipts are stored by recipient.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Offer signed copies in PDF/A and native DOCX. PDFs preserve layout; PDF/A is suitable for long-term archival and is widely accepted for compliance purposes.
Attach exhibits, metadata sheets, and a submission cover sheet listing filenames, versions, and checksums where integrity verification is required.
Include an audit certificate or certificate of completion showing signer identity, timestamp, and IP address to support non-repudiation.
Store one read-only archival copy and one working copy; ensure encrypted storage and controlled access for sensitive submissions.