Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and retention are documented to meet legal validity tests.

When is notarization required?

Notarization is only required if state law or the parties demand it (for example, when document affects real property). Check state notary rules and, for RON, verify identity-proofing and recording requirements.

What if the signer’s name differs from records?

Mismatched names can delay verification and tax reporting; correct the legal entity name before signing or attach supporting documentation showing authorized signatory status.

How do I revoke or cancel a subscription?

Follow termination language in the agreement: provide any required notice within the stated window, cure breaches if applicable, and preserve evidence of notice and delivery to avoid dispute.

How should I store executed agreements?

Store signed PDFs with an unalterable audit trail, encrypted at rest (AES-256) and retained per applicable laws; maintain access logs and backup copies to support audits or litigation.

Who is responsible for tax reporting and withholding?

Identify the billing party responsible for issuing 1099s or other documents; ensure correct TINs on W-9s to avoid backup withholding or IRS penalties under IRC §6721.

Electronic Signature
Templates
Miscellaneous
Business Subscription Agreement

Business Subscription Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS SUBSCRIPTION AGREEMENT

This Business Subscription Agreement (the Agreement) is entered into as of , (Effective Date) by and between:

Subscriber Name: Subscriber Address: Provider Name: Provider Address:

RECITALS

WHEREAS, Provider is engaged in the business of providing subscription-based access to certain software, services, or deliverables as described herein; and

WHEREAS, Subscriber desires to obtain and Provider agrees to provide such subscription services under the terms and conditions set forth in this Agreement.

WHEREAS, the parties intend for this Agreement to govern the relationship between them, including payment, term, confidentiality, and remedies for breach.

SCOPE OF SERVICES

Provider will provide the subscription services and related deliverables to Subscriber as described below. Provider shall use commercially reasonable efforts to perform the services in a professional manner in accordance with industry standards.

Description of Services:

PAYMENT TERMS

Subscriber shall pay Provider the subscription fees and any other charges in accordance with this section. All fees are exclusive of taxes, which Subscriber shall pay where applicable.

Subscription Fee (per billing period): Billing Schedule (select one or more): Monthly Quarterly Annual

Payment shall be due within days of invoice unless otherwise agreed in writing. Late payments shall accrue interest as provided below.

Late Fee / Interest: Payment Method: Billing Contact (for invoices):

TERM AND TERMINATION

This Agreement commences on the Start Date set forth below and shall continue until the End Date, unless earlier terminated in accordance with this Agreement.

Start Date:

End Date:

Either party may terminate this Agreement for material breach by the other party if the breach is not cured within days after written notice. Either party may terminate for convenience upon days' prior written notice.

CONFIDENTIALITY

Each party (Recipient) shall hold in confidence all non-public, confidential or proprietary information disclosed by the other party (Discloser) that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Recipient shall not disclose Confidential Information to any third party and shall use it only to perform its obligations under this Agreement. Recipient shall protect Confidential Information with the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

Confidentiality obligations survive termination of this Agreement for a period of years, except that trade secrets shall remain protected for as long as they remain trade secrets under applicable law. Exceptions include information that is independently developed, rightfully known prior to disclosure, or required to be disclosed by law (in which case Recipient shall provide prompt written notice and cooperate with Discloser to seek protective measures).

LIMITATION OF LIABILITY

Except for liability arising from breach of confidentiality, willful misconduct, gross negligence, or intellectual property infringement, neither party shall be liable for consequential, incidental, special, punitive or exemplary damages. Each party's aggregate liability for claims arising out of or relating to this Agreement shall not exceed the total fees paid or payable by Subscriber to Provider under this Agreement in the twelve (12) months preceding the claim.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties shall attempt in good faith to resolve any dispute arising out of this Agreement through negotiation. If unresolved within 30 days, either party may pursue any available remedy in the courts located in the governing state.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Provider may assign to an affiliate or in connection with a merger or sale of substantially all its assets. Failure or delay by either party to enforce any right shall not operate as a waiver of such right.

Additional Provisions / Notes:

Subscriber

Printed Name:

By:

Date:

Provider

Printed Name:

By:

Date:

What a Business Subscription Agreement Covers

A Business Subscription Agreement sets the commercial terms for recurring access to products or services, defining parties, subscription period, fees, renewal and termination mechanics, permitted use, and service levels. It allocates responsibility for billing, data handling, intellectual property, and confidentiality while establishing the remedies and limitations of liability that apply during the subscription term.

Why a Clear Subscription Agreement Matters

A precise agreement reduces billing disputes, clarifies renewal and termination rights, and documents data-handling obligations that affect compliance and risk allocation between vendor and customer.

Who Typically Prepares and Signs This Agreement

Legal, finance, and contract teams usually draft and review subscription agreements to protect commercial and compliance interests.

SaaS contract managers who centralize terms, discounts, and SLAs across customer accounts to reduce revenue leakage and disputes.
Small business owners who buy subscriptions and need clear renewal and termination terms to manage cash flow and vendor obligations.
Procurement or purchasing teams in mid-market firms that standardize legal, privacy, and payment terms across multiple suppliers.

Signers vary by organization size: authorized officers or delegated contract approvers complete execution and acceptance.

Typical Signatory Roles

Contract Manager

A contract manager negotiates commercial and SLA terms, ensures compliance with internal policy, coordinates redlines with legal counsel, and authorizes renewals or amendments within delegated authority.

Small Business Owner

A small business owner reviews pricing, termination clauses, and data controls, approves the subscription for operations, and may sign as an authorized officer or sole proprietor.

Essential Sections to Include

A professional Business Subscription Agreement organizes core clauses so parties understand obligations, payment mechanics, data handling, and remedies.

Parties

Identify full legal names and entity types for each contracting party, including DBA names and billing entity where different from operational entity.

Services

Describe subscription deliverables, feature tiers, service levels, usage limits, and any exclusions or optional add-ons that affect scope and pricing.

Payment

Set billing cadence, accepted payment methods, late fees, tax allocation, and procedures for disputed invoices or failed payments.

Term & Renewal

Specify initial term, automatic renewal conditions, renewal notice windows, and procedures for non-renewal or non-renewal penalties.

Data & Privacy

Allocate responsibilities for data processing, security controls, breach notice timing, and any required addenda for HIPAA or other privacy regimes.

Termination

List termination for convenience, for cause, cure periods, effect of termination on data return or deletion, and surviving clauses such as confidentiality.

Step-by-Step: Complete and Execute the Agreement

Follow a consistent sequence to reduce errors and speed execution across internal reviewers and external signers.

01

Prepare Draft: Populate party details, scope, and pricing.
02

Internal Review: Finance and legal confirm terms and approvals.
03

Send to Signers: Use sequential or parallel signing as required.
04

Archive Signed Copy: Store final signed agreement with audit trail.

Configure an Online Signing Workflow

Set workflow options to match your approval process and authentication needs before sending the agreement for signature.

Field	Configuration
Template Library	Save standard agreements for reuse with pre-placed fields.
Signature Authentication	Choose email, SMS code, or stronger identity checks.
Conditional Fields	Show fields only when specific plan or checkbox is selected.
Notifications	Set reminders and completion notifications to recipients.

Where to Send or File the Executed Agreement

Decide recipient and filing destinations in advance so distribution is automated once the agreement is signed.

Send to Parties: Email signed PDF with certificate of completion to all signers.
CRM Upload: Attach executed agreement to the customer account in CRM.
Accounting Systems: Forward invoice and billing details to AP or ERP for setup.
Legal Repository: Store master copy in contract lifecycle management system.

Digital Signing and Submission Considerations

Choose signature authentication and storage that meet the contract’s legal and industry requirements before sending for signature.

File Formats: PDF or DOCX preferred for auditability.
Authentication: Email, SMS, or KBA depending on risk.
Integrations: Connect to CRM or cloud storage for archive.

Ensure chosen platform supports needed encryption, audit trails, and any required compliance addenda prior to e-submission.

Key Dates and Notice Periods to Track

Monitor effective dates, renewal triggers, and required notice periods so neither party misses timing that affects automatic renewals or billing.

Effective Date:

Date the agreement becomes operative; enter as MM/DD/YYYY.

Billing Cycle:

Monthly, quarterly, or annual billing cadence for invoices.

Renewal Notice:

Commonly 30 days before renewal to decline auto-renew.

Termination Notice:

Cure periods typically 10–30 days for material breaches.

Records Retention:

Retain billing and agreement records per legal requirements.

Common Preparation Errors to Avoid

Using informal or inconsistent party names that impede bank or tax matching and delay execution and payment setup.
Failing to specify renewal mechanics, which often leads to unintentional automatic renewals and billing disputes.
Not aligning billing contact and payment method details, causing failed payments and service interruption.
Omitting data-handling clauses or required addenda for regulated data, exposing parties to compliance and breach-notification risk.

Consequences of Errors or Noncompliance

Breach Damages: Monetary liability for contractual breach.

Tax Penalties: Withholding or reporting fines may apply.

HIPAA Fines: Penalties for improper PHI handling.

Invalid Signature: Execution defects can make agreement unenforceable.

Data Exposure: Breach notification obligations and remediation costs.

Operational Delay: Service interruptions from payment or approval failures.

How eSignature Providers Compare for Subscription Agreements

Vendor selection influences price, compliance options, and envelope limits; signNow is listed first in the table to show comparative features and pricing.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (Premium)	Varies	Varies	Varies	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

How Organizations Use Subscription Agreements in Practice

Real examples illustrate practical outcomes when agreements are well structured and executed accurately.

Optica Ventures (Brian Fitzgibbons)

A venture services firm standardized subscription terms for its platform to reduce billing disputes and accelerate onboarding.

The new template reduced negotiation cycles.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties (Tim Martin)

A property manager moved lease-related subscriptions online to speed approvals and centralize records.

Onboarding and renewals became faster.
"I can process and execute all of these documents online with 100% compliance and built-in security."

Frequently Asked Questions About Business Subscription Agreements

Answers to common execution, legal, and operational questions when preparing or signing a subscription agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and retention are documented to meet legal validity tests.
When is notarization required?
Notarization is only required if state law or the parties demand it (for example, when document affects real property). Check state notary rules and, for RON, verify identity-proofing and recording requirements.
What if the signer’s name differs from records?
Mismatched names can delay verification and tax reporting; correct the legal entity name before signing or attach supporting documentation showing authorized signatory status.
How do I revoke or cancel a subscription?
Follow termination language in the agreement: provide any required notice within the stated window, cure breaches if applicable, and preserve evidence of notice and delivery to avoid dispute.
How should I store executed agreements?
Store signed PDFs with an unalterable audit trail, encrypted at rest (AES-256) and retained per applicable laws; maintain access logs and backup copies to support audits or litigation.
Who is responsible for tax reporting and withholding?
Identify the billing party responsible for issuing 1099s or other documents; ensure correct TINs on W-9s to avoid backup withholding or IRS penalties under IRC §6721.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now