Identification
Full legal names, addresses, and tax identifiers for each party to ensure accurate entity matching and compliance.
Use the identified roles to route the document correctly and to ensure reviewers with decision authority are included.
| Field | Configuration |
|---|---|
| Signature order | Sequential or parallel routing |
| Authentication | Email, SMS code, or KBA |
| Attachments | Require specific exhibit uploads |
| Retention | Automatic archive and export settings |
Full legal names, addresses, and tax identifiers for each party to ensure accurate entity matching and compliance.
Concise, measurable description of goods, services, or approvals, including quantities, deliverables, and deadlines.
Clear statement of payment amounts, schedule, invoicing terms, and currency to avoid later disputes.
Effective date and duration, renewal mechanics, and termination conditions to govern contract lifecycle.
Designated signature blocks with printed name, title, date, and space for notarization or witness if required by law.
Record of each action (timestamp, IP, authentication method) to support electronic execution validity.
Verify the platform can produce an unalterable signed PDF with a retrievable audit log and meets any industry compliance such as HIPAA or 21 CFR Part 11 when applicable.
No fixed deadline; provide on payer request to avoid backup withholding.
Recipient and IRS due by January 31 each year.
Recipient due January 31; IRS paper Feb 28, electronic Mar 31.
Form 1040 due April 15; extension to Oct 15 with Form 4868.
Retain for 3 years after hire or 1 year after termination, whichever is later.
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.
| Criteria | Electronic signature | Digital signature |
|---|---|---|
| Definition | any electronic process expressing intent | pki-based cryptographic signature |
| Legal status | accepted under esign/ueta | accepted and stronger evidentiary weight |
| Typical use | general business agreements | fda, high-assurance regulated records |
| Non-repudiation | audit trail dependent | certificate-based non-repudiation |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (premium tiers) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |