Comprehensive Inventory
A canonical list of platforms and services with vendor names, product versions, hosting model, and business owner to support licensing and change control activities during audits.
A Business Tech Stack Appendix reduces operational risk, speeds vendor assessments, and supports compliance by consolidating technical, contractual, and control information in one place. It improves handoffs across legal, procurement, IT, and security teams and creates a consistent source for audits and incident response.
The appendix is a cross-functional reference used by IT, security, legal, procurement, and operations teams to coordinate work and meet compliance obligations.
Use the appendix during vendor onboarding, contract renewals, audits, incident response, and periodic tech reviews to keep stakeholders aligned.
| Field | Configuration |
|---|---|
| Author | Single owner with edit permissions |
| Reviewers | Legal, Security, Procurement reviewers in sequence |
| Approval Action | Signed approval with timestamp and comment |
| Storage | Central repository with retention policy |
Specify acceptable file formats, integration points, and minimum security controls for digital completion and e‑submission.
Ensure chosen platforms support audit logging, tamper-evident signatures, and the organization’s retention policies before accepting signed copies.
A canonical list of platforms and services with vendor names, product versions, hosting model, and business owner to support licensing and change control activities during audits.
A simple architecture diagram showing data flows, third-party connections, and trust boundaries so security and operations teams can assess exposure quickly.
A table mapping data types processed by each system (PII, PHI, financial) and the required handling rules to meet privacy and regulatory obligations.
A mapping of applicable regulations and which systems/processes provide evidence (HIPAA, FERPA, PCI, SOX), with links to supporting artifacts and attestations.
Documented authentication methods, single sign-on usage, privileged access reviews, logging levels, and retention controls to demonstrate operational security practices.
End-of-life plans, backup locations, and vendor escrow or migration notes to reduce risk if a vendor relationship ends or a platform is deprecated.
Full appendix review every 12 months
Document renewals 90 days before expiration
Update within 30 days of major changes
Provide requested artifacts within 10 business days
Quarterly restore tests for critical systems
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats.
Responsible for maintaining the system inventory, integration diagrams, and operational owners. Coordinates change control and provides technical evidence during security and procurement reviews.
Reviews contractual terms, approves governing law and signature authority language, and confirms that required consumer disclosures and data handling clauses meet regulatory obligations.