Entity Identification
Clear fields for legal business name and DBA, enabling consistent cross-referencing with tax and formation records and reducing name-mismatch rejections during vendor set-up.
A properly completed Business TEI Form reduces processing errors, supports legal and tax compliance, and creates a reproducible record suitable for electronic storage and e-signature workflows under U.S. law.
Teams that prepare, approve, or receive corporate transactions commonly use the Business TEI Form as part of onboarding, vendor setup, contract execution, and reporting workflows.
The form’s structure helps cross-functional teams share one verified record, which lowers rework and supports downstream audit requirements.
| Field | Configuration |
|---|---|
| Validation Rules | Require EIN format and mandatory signer fields |
| Routing Order | Set signer sequence and approval gates |
| Authentication | Use email plus optional SMS or KBA for high-risk transactions |
| Retention Policy | Automatically save PDF/A with audit trail |
Confirm your eSignature platform supports secure field validation, audit trails, and the document formats you use.
Ensure the platform offers TLS and AES encryption, audit logs suitable for regulatory review, and export options compatible with your records retention policy.
Clear fields for legal business name and DBA, enabling consistent cross-referencing with tax and formation records and reducing name-mismatch rejections during vendor set-up.
A dedicated EIN/TIN field with format validation prevents incorrect taxpayer numbers that could trigger IRS backup withholding or reporting errors.
Signer name, title, and a field to indicate source of authority (board resolution, POA) so recipient can confirm execution authority without separate requests.
Explicit effective date and optional expiry or review date to manage contract lifecycle and trigger renewal or re-verification workflows.
A governing state field clarifies which jurisdiction’s law will interpret the form and supports downstream legal review.
Embedded fields for signer IP, timestamps, and version history to create an evidentiary record suitable for audits and dispute resolution.
No fixed deadline — supply immediately upon payer’s request
File with recipient and IRS by Jan 31 each year
Paper to IRS by Feb 28; electronic by Mar 31
Form 1040 due April 15 (extension to Oct 15 with Form 4868)
Retain for 3 years after hire or 1 year after termination, whichever is later
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium tier) | Tier-dependent | Tier-dependent | Yes | Tier-dependent |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |