Can these terms be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided intent, consent, attribution, and reliable record retention are demonstrated.

When is notarization required?

Notarization is generally not required for standard commercial terms. Certain instruments (deeds, some POAs, court filings) do require notarization; verify the specific document type under state law.

What makes an e-signature admissible?

Admissibility rests on proof of signer intent, association of signature with the record, reliable attribution, and an audit trail that reproduces the signed record when required.

How do I correct a signed agreement?

Use an amendment or signed addendum executed by authorized parties that references the original agreement; avoid handwritten changes after signature unless initialed and dated by all signers.

Who can sign on behalf of a company?

Authorized officers, directors, or agents with delegated authority may sign. Confirm authority through corporate resolution, power of attorney, or verification on formation documents.

How long should I retain signed agreements?

Retention depends on purpose: IRS rules generally require 3 years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)), and other laws may extend retention; consult counsel for industry-specific rules.

Electronic Signature
Templates
Miscellaneous
Business Terms and Conditions

Business Terms and Conditions

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS TERMS AND CONDITIONS

This Business Terms and Conditions (the Agreement) is entered into as of by and between Client Name: (the "Client") and Service Provider Name: (the "Provider").

RECITALS

WHEREAS, the Provider has expertise and resources to perform the services described below; and

WHEREAS, the Client desires to engage the Provider to perform such services on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that the rights and obligations created by this Agreement be legally binding and enforceable.

SCOPE OF WORK

Description of Services

PAYMENT TERMS

The Client shall pay the Provider the fees set forth below in consideration for the Provider's performance of the Services.

Total Contract Amount Payment Schedule and Milestones Invoicing Frequency Late Payment Fee

All payments are due within the period specified above from the date of the applicable invoice. If the Client fails to pay any undisputed amount when due, the Provider may suspend performance after providing written notice and an opportunity to cure not less than days.

TERM AND TERMINATION

Term: This Agreement shall commence on and shall continue in effect until , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate for material breach if such breach remains uncured for days after receipt of written notice specifying the breach.

Upon termination, the Provider shall be entitled to payment for Services properly performed through the effective date of termination and for any non-cancelable commitments made on behalf of the Client.

CONFIDENTIALITY

Each party (the Receiving Party) shall keep in strict confidence all confidential or proprietary information disclosed by the other party (the Disclosing Party) that is marked as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information shall not include information that is (i) publicly known through no breach by the Receiving Party, (ii) rightfully received from a third party without restriction, or (iii) independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information.

The Receiving Party shall use Confidential Information solely to perform its obligations under this Agreement, shall restrict disclosure to employees, contractors or advisors with a need to know, and shall implement reasonable safeguards to prevent unauthorized use or disclosure. Upon termination or written request, the Receiving Party shall promptly return or destroy the Disclosing Party's Confidential Information, except as required to retain records under applicable law.

LIMITATION OF LIABILITY

Except for liability arising from willful misconduct or gross negligence, each party's aggregate liability to the other for any claim arising under or related to this Agreement shall not exceed the fees paid or payable to the Provider under this Agreement during the twelve (12) month period preceding the event giving rise to the claim. Neither party shall be liable for consequential, incidental, indirect, special, or exemplary damages.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Agreement, together with any exhibits or appendices expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous negotiations, representations, understandings and agreements, whether written or oral. No amendment or waiver shall be effective unless in writing and signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. The headings in this Agreement are for convenience only and shall not affect interpretation. Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a merger, acquisition or sale of substantially all assets.

Client:

By:

Date:

Provider:

By:

Date:

What Business Terms and Conditions Cover

Business Terms and Conditions are the contractual provisions that define the relationship between a company and its customers, vendors, or partners. They state the parties, scope of services or goods, payment terms, warranties, limitations of liability, confidentiality, dispute resolution, and termination rights. These terms create enforceable obligations when properly executed by authorized signatories and retained as reproducible records. For electronic execution in interstate transactions, the ESIGN Act and state UETA laws support legal validity when intent, consent, attribution, and record retention requirements are satisfied.

Why a Clear Terms and Conditions Document Matters

A well drafted Business Terms and Conditions reduces ambiguity, allocates risk, sets payment expectations, and creates a baseline for dispute resolution. Clear terms help preserve remedies, support compliance with consumer and privacy laws, and make enforcement more predictable in litigation or arbitration.

Who Typically Prepares and Signs These Terms

These agreements are used by organizations of all sizes to formalize commercial relationships and protect legal rights.

Small and mid-size businesses that need standardized customer or vendor terms for repeat transactions and online sales.
Enterprises and procurement teams that use templates and workflows to manage vendor onboarding and contract renewals at scale.
Legal, compliance, and contracts teams that review clauses, enforce policies, and ensure regulatory controls are present.

Accurate completion and correct signature authority are essential regardless of organization size; improper execution can impair enforcement.

Core Elements to Include in Business Terms and Conditions

A professional agreement organizes obligations clearly and limits future disputes. Include definitional and operational clauses that match the commercial relationship.

Parties & Definitions

Identify each legal entity with full legal name and entity type; define capitalized terms for consistent interpretation throughout the contract.

Scope of Work

Describe services or goods precisely, include deliverables, acceptance criteria, milestones, and any excluded activities to avoid scope disputes.

Payment Terms

Specify amounts, invoicing cadence, late fees, taxes, and payment methods; include remedies for nonpayment such as suspension or interest.

Termination & Remedies

Set termination triggers, notice requirements, cure periods, and post-termination obligations like return of property or unpaid fees.

Liability & Indemnity

Allocate risk with caps on liability, carve-outs for gross negligence or willful misconduct, and indemnity obligations for third-party claims.

Governing Law

Identify the governing jurisdiction and dispute resolution method (court or arbitration), and include venue, notice address, and waiver of jury trial if applicable.

Step-by-Step: Prepare, Sign, and Store the Agreement

Follow a consistent process to minimize execution errors and ensure the contract is enforceable.

01

Prepare Document: Insert parties, terms, and dates.
02

Review Internally: Legal and finance verify obligations.
03

Authorize Signer: Confirm signing authority exists.
04

Execute and Archive: Obtain signatures, save signed record.

Common Configuration Settings for Digital Execution

Configure the digital workflow before sending to ensure authentication, signer order, and retention meet legal and business needs.

Field	Configuration
Signer Order	Sequential or parallel routing as required
Authentication	Email link, SMS code, or stronger KBA
Reminders	Automated reminder schedule and frequency
Retention	Encrypted storage duration and access controls

Technical and Integration Considerations

Choose a platform that supports required authentication, storage, and integrations with your systems.

File Formats: PDF, DOCX, HTML, Excel
Integrations: Salesforce, NetSuite, Microsoft 365
Authentication: Email, SMS, or 2FA

Integration with CRM, ERP, or cloud storage reduces manual entry and preserves a single source of record for audit and compliance purposes.

Digital Signing Workflow at a Glance

A predictable signing flow reduces friction and captures necessary audit information for legal validity.

Upload Document: Add the finalized agreement file.
Place Fields: Add signature, initials, and date fields.
Send to Signers: Deliver by email or link.
Capture Audit Trail: Record IP, timestamp, and actions.

Example eSignature Pricing and Compliance Snapshot

Compare typical starting prices and basic capability indicators; choose a vendor based on pricing model, authentication needs, and regulatory requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes — Business Premium	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA required)	Yes (BAA available)	Yes (BAA available)	No	No

Common Preparation Mistakes to Avoid

Vague or undefined terms that create gaps in scope, leading to costly disputes over performance and payment obligations.
Using inconsistent party names or abbreviations that invalidate signature authority or complicate enforcement in court.
Failing to specify the effective date or conditional triggers, which can cause ambiguity about when duties begin.
Neglecting required consumer disclosures for electronic records, which can render e-consent ineffective under ESIGN.

Risks and Consequences of Faulty Terms

Unenforceable Terms: Court may refuse enforcement

Higher Liability: Exposure to indemnity claims

Regulatory Fines: Consumer law penalties possible

Tax Consequences: Incorrect records trigger audits

Contract Delay: Execution errors delay performance

Reputational Harm: Customer disputes harm business

Frequently Asked Questions

Answers to common legal and execution questions about Business Terms and Conditions, focusing on enforceability and practical steps to resolve issues.

Need help? Contact support

Can these terms be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided intent, consent, attribution, and reliable record retention are demonstrated.
When is notarization required?
Notarization is generally not required for standard commercial terms. Certain instruments (deeds, some POAs, court filings) do require notarization; verify the specific document type under state law.
What makes an e-signature admissible?
Admissibility rests on proof of signer intent, association of signature with the record, reliable attribution, and an audit trail that reproduces the signed record when required.
How do I correct a signed agreement?
Use an amendment or signed addendum executed by authorized parties that references the original agreement; avoid handwritten changes after signature unless initialed and dated by all signers.
Who can sign on behalf of a company?
Authorized officers, directors, or agents with delegated authority may sign. Confirm authority through corporate resolution, power of attorney, or verification on formation documents.
How long should I retain signed agreements?
Retention depends on purpose: IRS rules generally require 3 years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)), and other laws may extend retention; consult counsel for industry-specific rules.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now