Can this template be signed electronically?

Yes. Electronic signatures executed with intent, consent, attribution, and retained records generally satisfy the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Exceptions such as wills or certain court filings may still require wet signatures or additional steps.

Are notarization or witness signatures required?

Possibly. Many states require notarization or witnesses for deeds and certain lease-related acknowledgements; witness counts and remote online notarization availability vary by state. Check the state notary commission or secretary of state for current requirements.

How should I store the executed template?

Store the signed document in tamper-evident digital format with encrypted storage and an audit trail. Retain documents per record type: IRS financial records for at least three years (IRC §6501(a)); HIPAA-covered records for six years (45 CFR §164.530(j)).

Can I use electronic signatures for lease amendments?

Yes for many amendments; the amendment must satisfy ESIGN's intent, consent, attribution, and retention criteria. If the change affects security interests or involves transfer of recorded instruments, confirm additional formalities before relying solely on an e-signature.

What happens if names or dates are incorrect?

Incorrect or inconsistent names and dates can delay enforcement, cause acceptance rejections from lenders, create tax-reporting problems, and require corrective amendments or affidavits to resolve disputes.

Who may sign on behalf of a company?

A person with actual authority may sign, typically evidenced by corporate bylaws, a board resolution, or a power of attorney. Identify the signer, state their title, and attach documentary proof when authority is not apparent from public filings.

Electronic Signature
Templates
Miscellaneous
Business Tower Template

Business Tower Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS TOWER AGREEMENT

This Business Tower Agreement ("Agreement") is made as of / / by and between:

Client Name: Client Address: Service Provider Name: Service Provider Address:

WHEREAS

WHEREAS, Client Name: seeks to retain the services of Service Provider Name: to perform professional services related to the development, leasing, management and operations of commercial tower space described herein.

WHEREAS, Service Provider represents that it has the experience, personnel and capacity to perform the services described in this Agreement and will perform such services in a commercially reasonable and workmanlike manner in accordance with industry standards.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

Scope of Work

Service Provider shall provide the services, deliverables and project management necessary for the planning, coordination and execution of activities related to the Business Tower project. Specific tasks, milestones and responsibilities are described in the Scope of Work below.

Scope of Work (describe in detail):

Payment Terms

In consideration for the performance of the Scope of Work, Client shall pay Service Provider the fees set forth below in accordance with the schedule and conditions described. All fees are payable in U.S. dollars unless otherwise agreed in writing.

Total Contract Amount: Payment Schedule (milestones, invoicing, due dates):

Unless otherwise provided in writing, invoices submitted by Service Provider shall be due and payable within days of receipt. Overdue amounts shall accrue a late fee of the greater of % per month or $ per invoice until paid. Client is responsible for any collection costs, including reasonable attorneys' fees, incurred by Service Provider in collecting overdue amounts.

Term and Termination

The term of this Agreement shall commence on / / and continue until / / unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon written notice to the other party given at least days prior to the effective termination date. Either party may terminate this Agreement immediately for cause if the other party materially breaches a material obligation hereunder and fails to cure such breach within fifteen (15) days after receipt of written notice specifying the breach.

Upon termination, Service Provider shall deliver to Client all work in progress, and Client shall pay Service Provider for all services performed and reimbursable expenses incurred through the effective date of termination.

Confidentiality

Each party acknowledges that in the course of performing this Agreement it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical or financial information disclosed in oral, written or electronic form that is designated as confidential or that, given its nature or the circumstances of disclosure, reasonably should be understood to be confidential.

Each receiving party shall (a) use Confidential Information solely to perform its obligations under this Agreement; (b) restrict disclosure of Confidential Information to its employees, agents or subcontractors who have a valid need to know and who are bound by confidentiality obligations at least as protective as those set forth herein; and (c) not disclose Confidential Information to any third party without the prior written consent of the disclosing party. Confidentiality obligations shall continue for years following termination or expiration of this Agreement, except that trade secrets shall be protected for as long as they qualify as trade secrets under applicable law.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Venue for any dispute arising under or related to this Agreement shall lie exclusively in the state or federal courts located within that state.

Entire Agreement

This Agreement, including any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether oral or written. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties.

Miscellaneous

Each party warrants that it has full power and authority to enter into this Agreement. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Service Provider may subcontract portions of the work so long as Service Provider remains responsible for performance. The parties agree to cooperate reasonably to effectuate the purposes of this Agreement.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Business Tower Template Is

The Business Tower Template is a standardized commercial occupancy and leasing form used for office or mixed-use tower spaces. It consolidates core terms — tenant and landlord identifiers, suite description, lease term, rent schedule, operating expense allocations, permitted uses, insurance levels, and build-out responsibilities — into a single, consistent document that supports administrative review and signature. The template is intended to streamline negotiations, ensure required disclosures are present, and produce a clear record suitable for filing, storage, and electronic signing under U.S. e-signature law.

Why Organizations Use a Standard Tower Template

Using a Business Tower Template reduces drafting inconsistencies and clarifies obligations for both landlord and tenant, helping to reduce negotiation time and administrative errors. When signed electronically, documents generally meet U.S. legal standards under the ESIGN Act and applicable state UETA laws.

Who Typically Uses This Template

Landlords, property managers, commercial brokers, and tenant representatives commonly use the Business Tower Template to standardize lease negotiations and onboarding.

Commercial landlords and asset managers preparing offers and managing lease administration.
Tenant representatives and in-house counsel reviewing terms, conditions, and insurance requirements.
Brokers and property managers coordinating showings, approvals, and move-in logistics.

The template also supports third-party reviewers such as lenders, insurers, and city permitting officials during due diligence and leasing approvals.

Core Components Every Professional Template Should Include

A professional Business Tower Template combines legal clarity, operational details, and administrative fields to support lease negotiation and ongoing management.

Parties

Identify landlord and tenant with legal entity names, mailing addresses, notice contacts, and taxpayer IDs to support invoicing and legal service.

Premises

Describe building, floor, suite, rentable and usable square footage, included amenities such as parking and storage areas, and exhibit references for clarity.

Term & Rent

Specify commencement, expiration, renewal options, base rent, escalation formula, payment schedule, and security deposit to avoid later disputes.

Use & Restrictions

Define permitted uses, hours, alterations, subletting rules, ADA and zoning obligations, and any municipal approvals required for occupancy.

Build-Out & TI

Allocate tenant improvement allowances, responsibilities for construction, timelines, inspection milestones, and closeout documentation and punch-list acceptance criteria.

Insurance & Indemnity

Detail required insurance types and limits, certificate holder language, indemnity scope, and any waiver of subrogation or additional insured endorsements.

Step-by-Step: Complete and Execute the Template

Follow the sequence below to complete, review, and sign the Business Tower Template accurately and electronically.

01

Prepare Document: Populate required fields and attach exhibits.
02

Verify Parties: Confirm legal names and authorized signers.
03

Add Signatures: Place signature, initials, and date fields.
04

Record and Store: Save executed copy and capture audit trail.

Configure an Electronic Workflow

Configure an electronic workflow to assign roles, set authentication, and automate notifications for the Business Tower Template.

Field	Configuration
Signers	Define signer order and roles
Authentication	Email, SMS code, or KBA
Fields	Required versus optional, conditional visibility
Notifications	Reminders and completion alerts

Digital Signing and Integration Considerations

The Business Tower Template supports digital workflows and integrates with common cloud storage and enterprise systems for routing and archive.

File Formats: PDF and Word (DOCX) formats supported
Integrations: Salesforce | NetSuite | Google Workspace | Box
Authentication: Email, SMS, or SSO options

Where to Send or File the Completed Template

Typical routing options for completed Business Tower Templates vary by landlord, tenant, lender, and local filing requirements.

Landlord Records: Property management archive and accounting upload.
Tenant File: Tenant legal file and facilities team.
Lender / Investor: Deliver executed copy for financing due diligence.
City / Permits: Submit exhibits for occupancy or permit applications.

Key Dates and Deadlines to Track

Common dates to track when using the Business Tower Template, and how they affect obligations and filings.

Offer Date:

Date landlord issues initial lease offer.

Execution Date:

Date all parties sign the lease.

Rent Commencement Date:

Date rent obligations begin per agreement.

TI Completion Date:

Final inspection and tenant improvements accepted.

Recording or Filing:

Record deed or submit exhibits as required.

Major Milestones from Draft to Move-In

Use this milestone sequence to track progress from initial offer through tenant occupancy and project closeout.

01

Offer Issued

Landlord issues initial lease draft and exhibits.

02

Negotiation Complete

All terms agreed and redlines resolved.

03

Execution

All parties sign and dates are recorded.

04

Move-In / Closeout

TI inspections complete and keys transferred.

Common Preparation Mistakes to Avoid

Using trade or DBA names instead of the tenant's registered legal entity name leads to enforcement and tax reporting complications and should be avoided.
Failing to attach exhibits that describe premises boundaries, rentable square footage, or parking allocations creates ambiguity and later tenant-landlord disputes.
Leaving escalation clauses unspecified or unclear—such as CPI formula or base index—creates administrative burden and potential missed collections.
Relying on unsigned initialed pages or digital images without an audit trail risks rejection by lenders or third parties during due diligence.

Potential Consequences of Incorrect or Incomplete Forms

Name Mismatch: Can impede enforcement.

Missing Signatures: Lease may be voidable.

Incorrect Dates: Triggers rent disputes.

Improper Notarization: Recordation or closing delays.

Insurance Gaps: Liability exposure.

Tax Reporting Errors: Backup withholding risk.

Download Formats and Supporting Documents to Include

Prepare and export the completed Business Tower Template in formats needed for archiving, lender review, tenant records, and municipal filing.

Supported Formats

Export final executed PDF/A for long-term archival and a native DOCX copy for internal edits; include embedded signature metadata and certificate of completion with each PDF.

Repository Options

Store executed copies in encrypted cloud storage with role-based access; integrate with lease administration or CMMS systems for traceability and lifecycle management.

Supporting Documents

Attach exhibits such as floor plans, tenant improvement scopes, insurance certificates, corporate resolutions, rent schedules, and zoning approvals when applicable to the lease package.

Delivery Packages

Assemble tenant, lender, and city filing packets with appropriate redaction and document sets for signatures, records, and regulatory submissions.

Real-World Examples of Template Use

Two real examples show how standardized templates reduce cycle time and support integrations between leasing and finance systems.

Martin Properties

Martin Properties used a standard tower lease template to consolidate exhibits and speed tenant onboarding for multiple downtown office suites.

Saved time on approvals and signatures.
By standardizing documents and using an auditable signing workflow, Martin Properties reduced administrative back-and-forth, minimized document errors, and produced a single executed record acceptable to lenders and property managers during due diligence.

Tech Data

Tech Data implemented a tower template integrated with NetSuite to align lease records with financial systems across portfolios.

Improved operational tracking and billing accuracy.
Bob Dutkowsky, CEO of Tech Data, said: 'Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue.' The integration reduced manual entry and reconciled lease charges with finance systems.

Typical Authorized Signers and Their Authority

Authorized Officer

A corporate officer such as a CEO or CFO may sign on behalf of an entity when bylaws or a corporate resolution grant authority. Provide a certificate of incumbency or board resolution to evidence signing power and avoid acceptance delays.

Property Manager

A designated property manager or leasing agent can sign administrative documents if granted express written authority by the landlord; include an agency letter or power of attorney when signing on behalf of the legal entity.

eSignature Pricing and Feature Comparison for Lease Workflows

High-level pricing and feature comparison for eSignature vendors commonly used with commercial lease documents; signNow is listed first per labeling rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Practical Tips for Accurate and Efficient Completion

Best practices to reduce errors, speed approvals, and ensure legal compliance when completing the Business Tower Template for commercial leases.

Verify legal entity names and authority

Confirm entity names against Secretary of State records, include taxpayer ID when required, and attach corporate resolutions or incumbency certificates to evidence signer authority and avoid acceptance delays.

Use precise premises measurements and exhibits

Attach floor plans and exhibit maps showing rentable and usable square footage, demarcate exclusive versus shared areas, and reference exhibits in the main agreement to reduce interpretation disputes.

Standardize escalation and payment terms

Use clear formulas for CPI or fixed escalations, define base index and measurement period, and state payment methods and grace periods to reduce collection issues.

Preserve audit trail and retention policies

Capture signer identity, timestamps, and IP; store executed documents in encrypted repositories (AES-256), and retain records per IRS, HIPAA, and local requirements to support audits.

Frequently Asked Questions

Answers to frequent questions about completing, signing, notarizing, and storing the Business Tower Template electronically.

Need help? Contact support

Can this template be signed electronically?
Yes. Electronic signatures executed with intent, consent, attribution, and retained records generally satisfy the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Exceptions such as wills or certain court filings may still require wet signatures or additional steps.
Are notarization or witness signatures required?
Possibly. Many states require notarization or witnesses for deeds and certain lease-related acknowledgements; witness counts and remote online notarization availability vary by state. Check the state notary commission or secretary of state for current requirements.
How should I store the executed template?
Store the signed document in tamper-evident digital format with encrypted storage and an audit trail. Retain documents per record type: IRS financial records for at least three years (IRC §6501(a)); HIPAA-covered records for six years (45 CFR §164.530(j)).
Can I use electronic signatures for lease amendments?
Yes for many amendments; the amendment must satisfy ESIGN's intent, consent, attribution, and retention criteria. If the change affects security interests or involves transfer of recorded instruments, confirm additional formalities before relying solely on an e-signature.
What happens if names or dates are incorrect?
Incorrect or inconsistent names and dates can delay enforcement, cause acceptance rejections from lenders, create tax-reporting problems, and require corrective amendments or affidavits to resolve disputes.
Who may sign on behalf of a company?
A person with actual authority may sign, typically evidenced by corporate bylaws, a board resolution, or a power of attorney. Identify the signer, state their title, and attach documentary proof when authority is not apparent from public filings.

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