What should the supplier attestation include?

A supplier attestation should state the specific goods covered, the supplier's legal name and location, a dated signature or authorized electronic equivalent, and an explicit statement that the goods were not produced with forced labor.

Can this document be signed electronically?

Yes. Electronic signatures are valid under federal ESIGN and most state UETA laws when intent, consent, signer attribution, and record retention requirements are satisfied.

Is notarization required?

Not generally required for a supplier attestation, but some executed affidavits or declarations may require notarization or witness signatures depending on the document type and jurisdiction.

How quickly must I produce records for a CBP inquiry?

Respond promptly; CBP timelines vary by case. Maintain ready access to attestations and supporting evidence to avoid delays, detention, or exclusion of goods.

What supporting documents strengthen an attestation?

Invoices, bills of lading, purchase orders, factory inspection reports, audit certificates, and photos of production sites all provide corroborating traceability evidence.

How do I correct errors in a submitted document?

Prepare an amended attestation clearly labeled as an amendment, include the reason for change, get it signed and dated by an authorized representative, and retain both versions in your records.

Electronic Signature
Templates
Miscellaneous
Business UFLPA Document

Business UFLPA Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS UFLPA DOCUMENT

PARTIES

Company Name:

Company Address

Supplier Name:

Supplier Address

WHEREAS

WHEREAS, Company and Supplier desire to enter into a commercial relationship for goods and services described herein and to document roles, responsibilities, and payment terms: effective as of (the Effective Date);

WHEREAS, Supplier manufactures, supplies, or procures goods and components and represents it maintains supply chain controls; and Company requires contractual assurances, audit rights, and recordkeeping sufficient to comply with applicable laws including obligations under the Uyghur Forced Labor Prevention Act (UFLPA) and related supply-chain compliance obligations.

WHEREAS, the parties agree to the terms set forth below governing the scope of work, payment, compliance with forced-labor prohibitions, confidentiality, and remedies for breach.

SCOPE OF WORK

Supplier shall provide the goods and services described below in accordance with all specifications, schedules and quality standards agreed by the parties.

Describe Scope of Work

PAYMENT TERMS

Total Contract Price:

Payment Schedule and Milestones Late Payment Fee

TERM AND TERMINATION

This Agreement commences on and shall terminate on unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice delivered days prior to termination.

Either party may terminate immediately for cause upon written notice if the other party materially breaches any representation, warranty, or covenant and fails to cure such breach within days after receipt of notice.

UFLPA COMPLIANCE; REPRESENTATIONS AND WARRANTIES

Supplier represents, warrants and covenants that: (i) no goods supplied under this Agreement were mined, produced, or manufactured wholly or in part by forced labor, child labor, or prison labor; (ii) Supplier has implemented due diligence, audit and supplier-monitoring procedures reasonably designed to ensure compliance with the UFLPA and similar prohibitions; and (iii) Supplier will notify Company promptly if it becomes aware of any connection between any supplied goods and forced labor or human rights abuses.

Supplier Certification (check to certify)

I certify under penalty of perjury that the representations in this section are true and correct to the best of my knowledge and that supporting records will be maintained and provided upon lawful request.

Supporting Documentation Description

AUDIT RIGHTS AND RECORDKEEPING

Company or its designated auditor shall have the right, upon reasonable notice and during normal business hours, to audit Supplier's records, facilities, and supply-chain documentation to verify compliance with the UFLPA-related provisions of this Agreement. Supplier shall retain relevant records for a period of from delivery of the applicable goods.

CONFIDENTIALITY

Each party shall treat as confidential all non-public information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential. Confidential Information does not include information that (a) is or becomes public other than through a breach of this Agreement, (b) was rightfully in the receiving party's possession without restriction prior to receipt from the disclosing party, or (c) is required to be disclosed by law, provided the disclosing party is given prompt notice and an opportunity to seek protective measures.

Upon termination or request, the receiving party shall return or destroy Confidential Information within days.

INDEMNIFICATION

Supplier shall indemnify, defend and hold harmless Company and its officers, directors and affiliates from and against all liabilities, losses, damages, fines, penalties, costs and expenses (including reasonable attorneys' fees) arising out of Supplier's breach of its UFLPA-related representations, warranties, or other material obligations under this Agreement, including any governmental investigation or third-party claim attributable to Supplier's actions or omissions.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, including all exhibits and schedules executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect. The parties are independent contractors and nothing in this Agreement creates a partnership, joint venture or agency relationship.

Company Printed Name:

By:

Date:

Supplier Printed Name:

By:

Date:

What the Business UFLPA Document Is and why it matters

The Business UFLPA Document is a corporate compliance attestation and supporting record set used to demonstrate reasonable care that imported goods were not produced with forced labor in prohibited regions. It typically aggregates supplier declarations, product-level origin details, traceability records, and remediation steps. Importers, customs brokers, and compliance teams use it to support import entries and to respond to inquiries, detentions, or Withhold Release Orders issued by U.S. Customs and Border Protection (CBP). Maintaining clear, contemporaneous records reduces enforcement risk and supports defensible decisions.

Why a clear UFLPA business attestation is important

A concise Business UFLPA Document centralizes evidence of supply-chain due diligence and supplier attestations, helping organizations demonstrate they exercised reasonable care when importing goods. Clear records facilitate timely responses to CBP inquiries and support internal risk management and procurement decisions.

Who typically prepares and relies on this document

Several internal and external roles create, review, and use the Business UFLPA Document.

Compliance teams and trade counsel who draft attestations and maintain evidence for customs examinations.
Procurement and supply chain managers who collect supplier declarations and traceability information.
Customs brokers and import operations staff who attach supporting records to import entries.

Collaboration across these functions ensures accurate, up-to-date documentation when shipments arrive at U.S. ports or when regulators request proof of compliance.

Step-by-step: assembling a compliant Business UFLPA Document

Follow these sequential steps to collect and validate required elements before attaching records to an import entry.

01

Step 1: Identify the imported product and responsible importer.
02

Step 2: Request supplier declarations and origin documentation.
03

Step 3: Confirm traceability records and perform risk screening.
04

Step 4: Assemble attestation, signatory details, and attach supporting files.

How to configure your internal workflow for this document

Map responsibilities, approval steps, and storage locations to ensure consistent handling and rapid response to inquiries.

Field	Configuration
Document Owner	Compliance manager — final sign-off
Supplier Collection	Procurement requests attestations on PO issue
Review Frequency	Quarterly or on new supplier onboarding
Storage Location	Centralized record repository with versioning

Typical process for using the Business UFLPA Document with an import

This flow describes common handoffs from supplier to importer to customs filing.

Collect: Supplier provides declaration and documents.
Validate: Importer reviews and flags gaps.
Attach: Include records with the customs entry package.
Respond: Provide additional evidence if CBP issues a query.

Digital and integration considerations for managing the document

Ensure your document system supports secure attachments, audit trails, and common integrations.

File formats: PDF, DOCX, XLSX supported
Integrations: ERP and cloud storage connectors
Authentication: Multi-factor signer verification

Use platform integrations with your ERP, document repository, and customs brokerage tools to streamline evidence collection and submission.

Security and compliance features to seek

Encryption in transit: TLS 1.2 / 1.3

Encryption at rest: AES-256

Audit trails: Immutable timestamped logs

Certifications: SOC 2 Type II

Regulatory support: HIPAA (BAA available)

21 CFR Part 11: Compliance available

Common pitfalls when preparing a Business UFLPA Document

Incomplete supplier attestations that lack date, signature, or clear scope of goods increase the chance of enforcement action.
Using vague origin descriptions such as 'assembled in region' instead of site-level location details creates classification and investigatory friction.
Storing records across multiple unmanaged drives or emails makes timely retrieval for CBP inquiries difficult and audit-prone.
Relying solely on self-attestations without corroborating invoices, bills of lading, or inspection reports weakens a reasonable care defense.

Principal enforcement risks tied to deficient documentation

Detention / Exclusion: Goods may be detained or refused entry

Seizure: Customs can seize noncompliant shipments

Civil penalties: Monetary fines and forfeiture

Criminal referral: Serious violations may trigger prosecution

Contract liability: Supplier breaches and indemnities

Reputational harm: Public disclosure and brand damage

Practical tips to improve accuracy and reduce response time

Adopt consistent templates and a central repository to shorten response cycles and reduce errors.

Standardize supplier language

Use one supplier declaration template and require dated signatures to ensure consistency and comparability.

Central record index

Maintain an indexed repository with searchable metadata for invoices, declarations, and transport documents.

Periodic revalidation

Reconfirm supplier attestations annually or when sourcing changes occur.

Preserve audit trail

Record who reviewed and approved each attestation with timestamps.

eSignature vendor comparison for managing Business UFLPA Documents

Selecting a signing platform affects cost, compliance, and volume handling. The table below compares common criteria; signNow is listed first as a reference point.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Business UFLPA Document

Answers to common questions about scope, signatures, evidence, and how to respond to regulator requests.

Need help? Contact support

What should the supplier attestation include?
A supplier attestation should state the specific goods covered, the supplier's legal name and location, a dated signature or authorized electronic equivalent, and an explicit statement that the goods were not produced with forced labor.
Can this document be signed electronically?
Yes. Electronic signatures are valid under federal ESIGN and most state UETA laws when intent, consent, signer attribution, and record retention requirements are satisfied.
Is notarization required?
Not generally required for a supplier attestation, but some executed affidavits or declarations may require notarization or witness signatures depending on the document type and jurisdiction.
How quickly must I produce records for a CBP inquiry?
Respond promptly; CBP timelines vary by case. Maintain ready access to attestations and supporting evidence to avoid delays, detention, or exclusion of goods.
What supporting documents strengthen an attestation?
Invoices, bills of lading, purchase orders, factory inspection reports, audit certificates, and photos of production sites all provide corroborating traceability evidence.
How do I correct errors in a submitted document?
Prepare an amended attestation clearly labeled as an amendment, include the reason for change, get it signed and dated by an authorized representative, and retain both versions in your records.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now