UI Specification
Detailed visual components, states, and interaction rules tied to design assets and version numbers for clarity.
A consistent Business UI Document reduces ambiguity across stakeholders, preserves an auditable record of approvals, and supports compliance with contract and accessibility obligations.
Product managers, UX designers, engineering leads, QA teams, and procurement or legal reviewers commonly create or review the Business UI Document.
Keeping all parties aligned in one document minimizes rework, simplifies approvals, and provides a clear record for future audits or disputes.
| Field | Configuration |
|---|---|
| Signature Type | Allow typed, drawn, or uploaded images. |
| Authentication | Email by default; SMS or KBA for higher assurance. |
| Conditional Logic | Show fields only when relevant to the selected options. |
| Audit Trail | Enable full IP, timestamp, and action logs. |
Choose a platform that supports required file types, authentication strength, and integration with your systems of record.
Detailed visual components, states, and interaction rules tied to design assets and version numbers for clarity.
Clear pass/fail conditions or user stories that QA can execute and sign off against.
Required ARIA labels, keyboard navigation, and color-contrast thresholds to meet WCAG expectations.
APIs, backend services, and third-party constraints with contact and version details.
Roles, delegated authority, and signing order to avoid ambiguous approvals.
Record of revisions, author, date, and reason for each update to preserve the audit trail.
Include source artframes or links to design repositories with version annotation.
Provide endpoint docs, request/response examples, and required schema versions.
Attach QA test cases, expected results, and pass/fail criteria.
Include automated scan summary and manual test findings for critical flows.
Set the final spec date before development begins.
Schedule dedicated test windows and acceptance date.
Allow multi-day review periods for cross-functional signoff.
Align with release calendar and rollback plans.
Record when the retention clock begins for archival purposes.
Create the initial Business UI Document and attach core assets.
Product, design, and engineering review for alignment.
Execute acceptance tests and collect evidence.
Authorized signers execute the document and archive the signed copy.
| Criteria | Business UI Document | Change Request |
|---|---|---|
| Purpose | formal approvals | minor implementation notes |
| Signatures | required for acceptance | optional |
| Attachments | design, tests, legal | minimal |
| Retention | long-term | short-term |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |