Entity identification
Full legal entity name, formation state, and registration or EIN details that allow third parties to validate corporate status.
A complete, well-constructed Business Under Doc clarifies roles, establishes the effective date, supports regulatory filings, and reduces downstream disputes by documenting intent and authority in writing.
Use the Business Under Doc to create an auditable record of authority and facts, and retain a signed copy for your records.
| Workflow configuration and field settings | Define form fields, required markers, and validation rules for each signer. |
|---|---|
| Signer identity verification method (platform) | Use email link or SMS code for low-risk, KBA or two-factor for higher assurance. |
| Signing order and parallel routing | Configure sequential or parallel signing to reflect internal approval processes. |
| Conditional fields and logic rules | Show or hide fields based on previous answers to reduce errors and improve clarity. |
| Retention and audit settings | Enable audit trails, time stamps, and copy retention to meet regulatory requirements. |
Verify integrations with systems such as Salesforce, NetSuite, Microsoft 365, or Google Workspace for automated routing and storage.
Full legal entity name, formation state, and registration or EIN details that allow third parties to validate corporate status.
A concise description of the action, authorization, or certification the business is providing, with any limiting conditions.
Clear effective date in MM/DD/YYYY format that controls when obligations, representations, or delegations begin.
Name, title, and signature block for each authorized signer, plus an attestation of their authority to sign.
Notary acknowledgment or witness signature lines when state law or the receiving party requires them for validity.
A record retention note and instruction to preserve signed copies for the applicable legal period and audit trail.
Provide a completed W-9 when a payer requests it; no statutory submission deadline exists.
Form 1099-NEC must be provided to recipient and filed with IRS by January 31.
Recipient copy due January 31; IRS paper due February 28, electronic due March 31.
Form 1040 is due April 15 (extension to October 15 with Form 4868).
Retain I-9 three years after hire or one year after termination, whichever is later.
Prepare the document and obtain internal approvals before sending externally.
Allow signers a reasonable window (7–14 days) for signature completion.
Complete any required notarization or witness steps before filing or submission.
Store the final signed copy and begin the applicable retention period.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |