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Business Undertaking Agreement

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BUSINESS UNDERTAKING AGREEMENT

This Business Undertaking Agreement (the Agreement) is entered into effective as of (Effective Date) by and between:

Parties

Recitals

WHEREAS, Party A has expertise and capacity to perform the business activities described herein and wishes to undertake certain services and obligations in connection with ; and

WHEREAS, Party B desires to retain Party A to perform such services on the terms set forth in this Agreement, and Party A agrees to perform such services subject to the terms contained below.

Scope of Work

Party A shall perform the services and deliverables described below. Party A will perform the work in a professional manner consistent with industry standards. Any material change to the Scope of Work must be agreed in writing by both parties.

Payment Terms

In consideration for the services provided under this Agreement, Party B shall pay Party A the amounts and according to the schedule set forth below. All fees are exclusive of taxes unless otherwise stated.

Late payments shall bear interest at the rate of on the unpaid balance, calculated monthly, and Party B shall also be responsible for any collection costs, including reasonable attorneys' fees.

Term and Termination

This Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate immediately for material breach not cured within a reasonable cure period or upon insolvency of the other party.

Upon termination, Party A shall deliver all completed work and any work in progress for which Party A has been paid, and Party B shall pay for all work performed through the effective date of termination.

Confidentiality

Each party (Recipient) acknowledges that during the term of this Agreement it may receive Confidential Information of the other party (Discloser). "Confidential Information" means non-public information disclosed in oral, written, electronic or other tangible form that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Recipient shall: (a) use Confidential Information solely to perform its obligations under this Agreement; (b) protect Confidential Information with the same degree of care it uses to protect its own confidential information, but no less than reasonable care; and (c) not disclose Confidential Information to any third party except as permitted in writing by Discloser or as required by law, provided Recipient uses reasonable efforts to notify Discloser prior to such compelled disclosure. Confidential Information does not include information that is or becomes publicly known without breach by Recipient, was rightfully known by Recipient prior to disclosure, or was developed independently by Recipient.

Intellectual Property and Work Product

Unless otherwise agreed in writing, all deliverables and Work Product created by Party A under this Agreement shall be deemed "work made for hire" and ownership shall vest in Party B upon full payment. Party A retains ownership of pre-existing intellectual property and tools, methodologies, and general know-how, provided Party A grants Party B a non-exclusive, royalty-free license to any pre-existing material included in deliverables to the extent necessary for Party B's use.

Representations; Indemnity; Limitation of Liability

Each party represents that it has the authority to enter into this Agreement and to perform its obligations. Party A warrants that services will be performed in a professional and workmanlike manner. To the fullest extent permitted by law, each party agrees to indemnify the other from third-party claims arising from its breach, negligence, or willful misconduct. Except for liability arising from gross negligence, willful misconduct, or breaches of confidentiality, the liability of either party shall be limited to direct damages not to exceed the total fees paid under this Agreement in the preceding twelve months.

Notices

All notices under this Agreement must be in writing and delivered to the addresses specified below by hand, certified mail (return receipt requested), or nationally recognized overnight courier, or by email with confirmation of receipt where permitted.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties agree to attempt good-faith resolution of disputes. If unresolved, disputes shall be resolved in the state or federal courts located in the governing state.

Entire Agreement; Amendment

This Agreement, together with any schedules or exhibits expressly incorporated herein, constitutes the entire agreement between the parties and supersedes all prior and contemporaneous agreements, representations, and understandings. No amendment shall be effective unless made in writing and signed by authorized representatives of both parties.

General Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except to a successor in interest in connection with a merger or sale of substantially all assets.

The parties acknowledge that each has had an opportunity to be represented by counsel, and that any ambiguity shall not be construed against the drafter. Signatories represent and warrant that they are authorized to bind the party for whom they sign.

Party A - Printed Name:

By:

Date:

Party B - Printed Name:

By:

Date:

Enter text✕

What a Business Undertaking Agreement Is and why it matters

A Business Undertaking Agreement is a legally binding contract where one party commits to perform specific business activities, obligations, or guarantees for another party. It defines scope, timing, compensation or consideration, performance milestones, and remedies for nonperformance. Typical uses include guarantees of service delivery, project commitments, indemnity undertakings, or temporary operational undertakings between companies. Well-drafted agreements reduce ambiguity, record mutual expectations, and provide enforcement mechanisms in case of dispute. Parties should confirm authority to sign, applicable governing law, and any notarization or witness requirements before execution.

Why use a formal Business Undertaking Agreement

A clear written undertaking clarifies responsibilities, reduces later disputes, and documents remedies and timelines; it protects both the committing party and the recipient by creating enforceable contractual obligations under U.S. law.

Why use a formal Business Undertaking Agreement

Who commonly completes a Business Undertaking Agreement

Use the document when parties require documented promises, clear timelines, and a defined dispute resolution or remedy path; consult counsel for high-value or complex undertakings.

  • Contracting businesses and procurement teams needing enforceable performance commitments.
  • Legal and compliance departments documenting remedies and indemnities.
  • Lenders, landlords, or partners requesting guarantees or time-limited undertakings.

Who can sign and their roles

Authorized Officer

A corporate officer (CEO, CFO, COO) or designated signatory with board or written delegation can bind the entity; confirm corporate resolution or power of attorney if authority is not obvious.

Authorized Agent

An agent with a notarized or written power of attorney may sign on behalf of an individual or business; the agreement should explicitly reference the authority document to avoid challenges.

Core elements to include in a professional undertaking

A comprehensive Business Undertaking Agreement combines clarity on parties, scope, timing, consideration, performance standards, and remedies so expectations are enforceable and auditable.

Parties

Full legal names and entity types for each party, including DBA names and state of organization to ensure correct identification and service of process.

Scope

A precise description of the actions, deliverables, or guarantees being undertaken with measurable acceptance criteria and any excluded activities.

Term

Start and end dates, renewal rules, and conditions for early termination with effect on outstanding obligations and obligations after termination.

Consideration

The payment, credit, or reciprocal promise that supports enforceability; specify amounts, due dates, invoicing, and remedy for nonpayment.

Remedies

Specify damages, liquidated damages (if enforceable), injunctive relief, and dispute resolution procedures such as mediation or arbitration.

Governing Law

State choice of law, jurisdiction for disputes, and any venue waiver; this determines how the agreement will be interpreted and enforced.

Essential fields to capture

Full Legal Names: Exact names
Entity Type: Corporation/LLC/Individual
Effective Date: MM/DD/YYYY
Scope Summary: Short description
Consideration: Amount or description
Signature Blocks: Signer name/title

Step-by-step: completing a Business Undertaking Agreement

Follow these sequential steps to prepare, review, and execute the agreement to reduce mistakes and ensure enforceability.

  • 01
    Draft: Describe parties, scope, and obligations clearly.
  • 02
    Review: Legal counsel reviews for enforceability and risks.
  • 03
    Authorize: Confirm signatory authority and corporate approvals.
  • 04
    Execute: Sign, date, and apply notarization if required.

How to configure an online workflow for execution

Set up fields, authentication, and routing to match the agreement’s signer order and evidence requirements.

Field Configuration
Signature Required; initial and final signature fields
Date Auto-fill with MM/DD/YYYY
Attachments Enable supporting document uploads
Signer Order Sequenced signing with email/SMS authentication

Where to file, send, or submit the completed agreement

Determine destination based on the agreement’s purpose: internal retention, regulatory filing, counterparty records, or public registration where required.

  • Internal Records: Store executed originals in corporate contract repository.
  • Counterparty: Send signed counterpart to the other party for their records.
  • Regulatory Filings: File with agency only if statute requires registration.
  • Public Filing: Record with county or state when required by law.

Distribution and digital signing considerations

Confirm the platform supports required authentication, tamper-evident PDFs, and export formats; common integrations include Salesforce, Microsoft 365, Google Workspace, and NetSuite.

  • Email or Link: Simple delivery with timestamped audit trail
  • In-person / Kiosk: Used when on-site witness or identity proofing is required
  • API / Integration: Automate routing through CRM or ERP

Typical timelines and processing expectations

Expect timing to vary by complexity; set internal checkpoints for review, signature, and retention to avoid missed deadlines.

Drafting window:

1–7 business days depending on complexity

Legal review:

2–5 business days for standard agreements

Execution period:

Allow 7–30 days for all parties to sign

Filing or recording:

File within jurisdictional deadline when required

Retention start:

Retention begins on the effective date

Common mistakes to avoid

  • Using vague scope language that leaves performance measurable only by subjective judgment.
  • Failing to confirm the signer's authority and omitting a corporate resolution or POA where required.
  • Neglecting to specify governing law and dispute resolution, leading to venue disputes later.
  • Omitting signatures, dates, or initials on required pages which can create enforceability questions.

Penalties and legal risks from improper execution

Enforceability Risk: May be unenforceable
Contract Disputes: Leads to litigation expenses
Regulatory Noncompliance: Potential fines or corrective orders
Tax Consequences: Incorrect reporting or withholding
Reputational Harm: Commercial relationship damage
Operational Delay: Project or service interruptions

Real-world examples of Business Undertaking Agreements in use

These condensed examples show practical contexts where undertakings clarify obligations and speed execution.

Optica Ventures LLC

A venture services firm documented vendor onboarding responsibilities to reduce onboarding delays.

  • The undertaking defined specific delivery milestones and remedies.
  • The clarity reduced disputes and enabled timely project launches while preserving documented audit trails for investor review.

Martin Properties

A property manager provided an undertaking to perform repairs within defined timeframes.

  • The agreement tied payments to completion milestones.
  • Clear milestones and acceptance criteria helped reduce tenant complaints and demonstrated compliance with local housing obligations.

How to update or amend an existing undertaking

Follow a formal amendment process so changes are documented, authorized, and legally effective.

01

Identify Change:

Describe the specific clause or obligation to be amended.
02

Draft Amendment:

Prepare a short amendment referencing the original agreement.
03

Obtain Approval:

Secure the same level of signatory authority as the original.
04

Execute:

Sign, date, and attach to the primary agreement.
05

Distribute:

Send executed amendment to all parties and store centrally.
06

Retain:

Keep amendment with original records for retention period.

eSignature vendor comparison for executing a Business Undertaking Agreement

Key vendor differences affect cost, compliance, and scale; signNow is listed first for comparison. Use plan terms and integrations to match your organization’s needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and troubleshooting for Business Undertaking Agreements

Answers to common questions about validity, signing, notarization, and post-execution handling to help avoid enforcement or compliance problems.


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