Purpose Statement
A concise statement describing why the business will use the asset or service, identifying commercial objectives and how use relates to revenue generation or operational functions; avoid vague or ambiguous language.
A clear Business Use Explanation reduces ambiguity about permitted activities, supports correct tax and regulatory classification, and documents consent for contract terms. It aids reviewers in assessing compliance risks, determining appropriate agreements, and creating an auditable record for internal and external stakeholders.
Typical users include procurement, legal, tax departments, and authorized signatories who need to document intended business activities.
Use this statement to create a consistent, auditable record that reduces follow-up and supports compliance reviews.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link, SMS code, or KBA |
| Field Types | Signature, date, checkbox, attachment |
| Conditional Logic | Show fields based on answers |
| Audit Trail | Enable IP, timestamp, and history |
| Document Type | Business Use Explanation | Letter of Intent |
|---|---|---|
| Purpose | clarify use | outline terms of future deal |
| Legal effect | typically non-binding | potentially binding |
| Typical attachments | licenses, invoices | term sheets, ndas |
| Common reviewers | tax, compliance | legal, investors |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium tier) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A concise statement describing why the business will use the asset or service, identifying commercial objectives and how use relates to revenue generation or operational functions; avoid vague or ambiguous language.
List full legal names, roles, and addresses of all parties, plus contact information for the authorized representative; include entity type and taxpayer ID where relevant for verification.
Specify permitted actions, geographic boundaries, product or service categories, permitted sublicensing, and any prohibited activities; include examples to reduce interpretive disputes during audits or vendor reviews.
State time limits, volume caps, exclusivity terms, or termination rights; tie limitations to measurable metrics and reference remedies or notice periods for breaches.
Record the effective date in MM/DD/YYYY format and clarify whether use is retrospective or prospective; include conditions that trigger commencement or suspension of authorized use.
Provide the printed name, title, physical or electronic signature, and date for each authorized party; state authority basis and, if required, attach a corporate resolution or power of attorney.