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Business VAF Document

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BUSINESS VAF DOCUMENT

Parties

Recitals

WHEREAS, Party A is engaged in the business of providing valuation, advisory and related services, and possesses expertise, personnel and resources relevant to the services described in this document; and

WHEREAS, Party B desires to engage Party A to perform certain valuation, analysis, and facilitation (collectively, the Services) for the business purpose described below, under the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained in this Business VAF Document, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows.

Scope of Work

Party A shall perform the Services described below. The Services shall include, but are not limited to, valuation analysis, preparation of a valuation summary, facilitation of review meetings, and delivery of final reports and supporting schedules.

Payment Terms

Compensation for the Services shall be paid by Party B to Party A in accordance with the following terms and schedule. All amounts are payable in United States dollars unless otherwise agreed in writing.

Late payments shall bear a late fee as described below. Party B agrees to reimburse Party A for any reasonable collection costs and attorney fees incurred in collecting overdue amounts.

Term and Termination

This Agreement shall commence on the Start Date set forth below and shall continue until the End Date, unless earlier terminated in accordance with this Agreement.

Start Date:

End Date:

Either party may terminate this Agreement for convenience upon written notice to the other party delivered not less than days prior to the effective date of termination. Either party may terminate for material breach by the other party if the breaching party fails to cure the breach within thirty (30) days after receipt of written notice specifying the breach.

Confidentiality

For purposes of this Agreement, "Confidential Information" means non‑public information disclosed by either party to the other, whether oral, written or electronic, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes business plans, financial data, valuation methodologies, trade secrets, client lists and other proprietary materials.

Each party shall: (a) maintain the confidentiality of the other party's Confidential Information using the same standard of care it uses to protect its own confidential information but in no event less than reasonable care; (b) not disclose Confidential Information to any third party except to its employees, agents or professional advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those in this Agreement; and (c) use Confidential Information solely for the purpose of performing its obligations under this Agreement.

The obligations of confidentiality shall not apply to information that: (i) was known to the receiving party without restriction at the time of disclosure; (ii) is or becomes publicly available through no wrongful act of the receiving party; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed by the receiving party without use of or reference to the disclosing party's Confidential Information. A receiving party may disclose Confidential Information to the extent required by law or valid order of a court or governmental authority, provided that, to the extent permitted, the receiving party provides prompt written notice to the disclosing party and cooperates in any effort to limit such disclosure.

Upon termination or expiration of this Agreement, each party shall promptly return or destroy the other party's Confidential Information and certify in writing that it has done so, except that one copy may be retained by counsel for compliance, archive or legal purposes subject to the confidentiality obligations of this Agreement. Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years, except with respect to trade secrets which shall survive for as long as such information qualifies as a trade secret under applicable law.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties shall first attempt in good faith to resolve any dispute arising out of or relating to this Agreement through negotiation between senior representatives. If the dispute is not resolved by negotiation within thirty (30) days, the parties agree to submit the dispute to binding arbitration in the county where the governing state’s principal offices of the claimant are located, in accordance with the commercial arbitration rules applicable in that jurisdiction, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

Entire Agreement; Amendments

This Agreement, together with any Schedules or Exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations and understandings, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

Notices

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the address for notices provided by each party above or such other address as a party may designate by written notice to the other. Notices shall be deemed given upon receipt when delivered personally, by courier, by confirmed electronic transmission, or three (3) business days after deposit in the United States mail, postage prepaid, certified or registered mail, return receipt requested.

Miscellaneous Provisions

Each party represents and warrants that it has full corporate or individual authority to enter into this Agreement and that the execution and performance of this Agreement will not violate any agreement to which it is a party. Neither party shall assign this Agreement without the prior written consent of the other, except that either party may assign to an affiliate or in connection with a merger, acquisition or sale of substantially all of its assets, provided that the assigning party remains liable for performance hereunder.

If any provision of this Agreement is held to be invalid or unenforceable under applicable law, such provision shall be modified to the extent necessary to make it valid and enforceable while preserving its intent, and the remaining provisions shall continue in full force and effect.

Signatures

Party A — Printed Name:

By:

Date:

Party B — Printed Name:

By:

Date:

Enter text✕

What the Business VAF Document Is and When It’s Used

The Business VAF Document is a standardized verification and authorization form used to confirm a signer’s authority to act for a business, record the scope of that authority, and capture legally relevant identity and documentary evidence. Common uses include vendor onboarding, banking signatory verification, contracting signatory confirmation, and internal delegation records. The form typically collects entity identifiers, officer names and titles, explicit scope and monetary limits, effective and expiration dates, and signature blocks so parties have an auditable record of delegated authority for transaction and compliance purposes.

Why a Clear Business VAF Document Matters

A precise Business VAF reduces ambiguity about who may bind the company, supports regulatory and bank requirements, and creates an auditable record that speeds onboarding while reducing downstream disputes and payment holds.

Why a Clear Business VAF Document Matters

Who Typically Prepares and Relies on a Business VAF

Organizations use Business VAFs to verify authority across functions and reduce downstream compliance and payment friction.

  • Accounts payable and procurement teams verifying vendor signatories and payment authorization.
  • Banks and financial institutions confirming authorized signers for accounts, ACH, and wire transfers.
  • Legal and contracts departments ensuring signatory authority for binding agreements and amendments.

The form also aids auditors, regulators, and third-party partners who require verifiable authority documentation on file.

Core sections to include in a professional Business VAF Document

Organize the VAF into identity, authority, scope, timing, evidence, and signature components so recipients can quickly verify rights, limits, and the provenance of authorization.

Entity Details

Record the legal name, DBA if applicable, EIN or tax ID, principal office, and registered state to tie authority to a specific legal entity.

Authorized Parties

List full names, official titles, direct contact information, and any agents or delegates granted signing privileges along with their limits.

Scope of Authority

Describe permitted actions (contract signing, banking, vendor approvals), monetary thresholds, duration, and any exclusions in clear language.

Effective Date & Term

Specify the effective date, expiration, and review or automatic-revocation conditions so third parties know when authority begins and ends.

Supporting Documents

Attach board resolutions, bylaws excerpts, power-of-attorney, or corporate minutes that evidence the delegation and satisfy counterparty or bank requirements.

Signature & Notary

Include printed name, title, signature, date fields, and a notary block or witness lines when statutes or recipients require formal acknowledgment.

Required data elements every Business VAF should capture

Legal Entity Name: Exact registered legal name as filed
EIN / Tax ID: Enter nine-digit EIN without spaces
Authorized Signer: Full name and official job title
Scope of Authority: Specific actions, dates, and dollar limits
Effective Date: Use MM/DD/YYYY date format
Supporting Evidence: Attach resolution or power of attorney

Step-by-step: complete and verify a Business VAF

Use this sequential checklist to prepare, sign, and distribute the VAF so it is accepted by banks, vendors, and internal stakeholders.

  • 01
    Gather Documents: Collect articles, resolutions, and IDs
  • 02
    Complete Fields: Fill entity and signer details accurately
  • 03
    Attach Evidence: Upload board resolution or POA
  • 04
    Sign and Notarize: Signers execute; notarize if required

Configuring an online VAF workflow

Set up template fields, conditional logic, signer order, authentication, and retention rules to make VAF processing repeatable and auditable.

Place template fields on document Map each input to a clearly labeled field name to ensure consistent data capture.
Configure conditional fields for limited authority Show or hide fields based on selected scope to prevent irrelevant or conflicting inputs.
Set signer routing order and rules Define sequential or parallel signing and require specific approvals before completion.
Choose signer authentication methods like email or SMS Enable email OTP, SMS codes, or identity verification where stronger attribution is required.
Set storage destination and retention Archive signed copies and audit logs to your document repository with retention metadata.

Typical routing for digital execution of a Business VAF

The digital execution flow normally covers upload, field placement, signer assignment, authentication, signature capture, and automated retention of the signed record and audit trail.

  • Upload: Attach completed VAF template or scanned form
  • Assign Fields: Place name, title, date, and evidence fields
  • Send to Signer: Deliver via email link or secure portal
  • Receive Audit Trail: Platform records timestamps, IP, and actions

Technical and integration considerations for eSubmission

Verify platform integrations, supported file types, and authentication options to ensure the VAF workflow meets compliance and operational needs.

  • File Formats: PDF, DOCX, and scanned images
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication Options: Email, SMS, OAuth, or KBA

Key timelines and update expectations for a Business VAF

Maintain and update a Business VAF according to organizational changes, counterparty requests, and internal review cycles to avoid processing delays and holds.

Provide upon request to third parties:

Supply VAF when a bank or vendor requests verification

Update after officer or structure change:

Submit revised VAF within 30 days of change

Periodic review cycle recommended:

Institute annual reviews to confirm current authority

Retain signed copies per policy:

Keep records per retention schedule and regulator rules

Address tax information promptly:

Update TIN-related fields to prevent backup withholding

Common preparation problems that delay acceptance

  • Incomplete supporting documentation delays verification; missing corporate resolutions or conflicting bylaws often force requests for additional evidence and extend onboarding timelines.
  • Mismatched names or titles between the VAF and government filings can trigger bank holds, refusal to accept authority, or backup withholding actions by payers.
  • Undefined monetary limits or vague scope language leads counterparties to reject transactions or require secondary approvals, undermining the VAF’s purpose.
  • Failure to notarize where state law or counterparty policy requires it causes execution defects and may invalidate authority for banking or property transactions.

Principal risks and possible consequences of an incorrect VAF

Backup Withholding: May trigger 24% backup withholding
Bank Holds: Accounts or wires may be blocked
Contract Invalidity: Agreements rejected without authority proof
Regulatory Fines: Violations can prompt agency penalties
Delayed Payments: Payment holds and late fees accrue
Reputational Risk: Vendor or partner trust diminishes

eSignature vendor pricing snapshot relevant to Business VAF workflows

Compare baseline plan costs and key capabilities for executing Business VAFs electronically; signNow is listed first per vendor comparison rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial available Free trial varies by vendor and plan Free trial varies by vendor and plan Free trial varies by vendor and plan Free trial varies by vendor and plan
Bulk Send Yes — available on Business Premium and Enterprise plans Yes — bulk send available on business plans Yes — bulk send available Yes — bulk send available No or limited bulk send
Audit Trail Yes — detailed audit trail included Yes — audit trail included Yes — audit trail included Yes — audit trail included Yes — audit trail included
HIPAA Compliant Yes — BAA available Yes — BAA available Yes — BAA available No No
Envelope Cap No envelope cap or per-user limit Limit: 100 envelopes per user per year Varies by plan Varies by plan Varies by plan

Frequently asked questions about executing and validating a Business VAF

Practical answers to common execution, authentication, notarization, and retention questions that arise when using and relying on Business VAF Documents.


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