Entity Details
Record the legal name, DBA if applicable, EIN or tax ID, principal office, and registered state to tie authority to a specific legal entity.
A precise Business VAF reduces ambiguity about who may bind the company, supports regulatory and bank requirements, and creates an auditable record that speeds onboarding while reducing downstream disputes and payment holds.
Organizations use Business VAFs to verify authority across functions and reduce downstream compliance and payment friction.
The form also aids auditors, regulators, and third-party partners who require verifiable authority documentation on file.
Record the legal name, DBA if applicable, EIN or tax ID, principal office, and registered state to tie authority to a specific legal entity.
List full names, official titles, direct contact information, and any agents or delegates granted signing privileges along with their limits.
Describe permitted actions (contract signing, banking, vendor approvals), monetary thresholds, duration, and any exclusions in clear language.
Specify the effective date, expiration, and review or automatic-revocation conditions so third parties know when authority begins and ends.
Attach board resolutions, bylaws excerpts, power-of-attorney, or corporate minutes that evidence the delegation and satisfy counterparty or bank requirements.
Include printed name, title, signature, date fields, and a notary block or witness lines when statutes or recipients require formal acknowledgment.
| Place template fields on document | Map each input to a clearly labeled field name to ensure consistent data capture. |
|---|---|
| Configure conditional fields for limited authority | Show or hide fields based on selected scope to prevent irrelevant or conflicting inputs. |
| Set signer routing order and rules | Define sequential or parallel signing and require specific approvals before completion. |
| Choose signer authentication methods like email or SMS | Enable email OTP, SMS codes, or identity verification where stronger attribution is required. |
| Set storage destination and retention | Archive signed copies and audit logs to your document repository with retention metadata. |
Verify platform integrations, supported file types, and authentication options to ensure the VAF workflow meets compliance and operational needs.
Supply VAF when a bank or vendor requests verification
Submit revised VAF within 30 days of change
Institute annual reviews to confirm current authority
Keep records per retention schedule and regulator rules
Update TIN-related fields to prevent backup withholding
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial available | Free trial varies by vendor and plan | Free trial varies by vendor and plan | Free trial varies by vendor and plan | Free trial varies by vendor and plan |
| Bulk Send | Yes — available on Business Premium and Enterprise plans | Yes — bulk send available on business plans | Yes — bulk send available | Yes — bulk send available | No or limited bulk send |
| Audit Trail | Yes — detailed audit trail included | Yes — audit trail included | Yes — audit trail included | Yes — audit trail included | Yes — audit trail included |
| HIPAA Compliant | Yes — BAA available | Yes — BAA available | Yes — BAA available | No | No |
| Envelope Cap | No envelope cap or per-user limit | Limit: 100 envelopes per user per year | Varies by plan | Varies by plan | Varies by plan |