Can a valuation update be e-signed?

Yes. Electronic signatures satisfy intent and consent requirements under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the parties consent and the record can be retained and reproduced.

When is notarization required?

Notarization is rarely required for a valuation memo itself but may be required for related documents (deeds, powers of attorney). Check state notary rules and whether the recipient requires a notarized authorization.

Who may sign the request?

An authorized officer or agent of the company with documented signing authority should sign. Corporations typically require a corporate officer; LLCs require an authorized manager or member.

What if a field is entered incorrectly?

Do not alter an executed document; issue an amendment or corrected addendum and obtain new signatures. Maintain both versions in your audit trail to preserve history.

Are remote notarizations acceptable?

Remote online notarization (RON) is permitted in many states with specific identity-proofing and recording rules; verify state RON status and retention requirements before relying on it.

How long does the process usually take?

Turnaround depends on complexity and data completeness; typical updates range from two to six weeks. Complex engagements or missing exhibits can extend timelines.

Electronic Signature
Templates
Miscellaneous
Business Valuation Update Request

Business Valuation Update Request

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS VALUATION UPDATE REQUEST

This Business Valuation Update Request (the Agreement) is made between:

Requestor Name: Valuation Firm:

WHEREAS

WHEREAS, Requestor engaged Valuation Firm to prepare a business valuation report dated (Original Report), identified as Report ID: ; and

WHEREAS, Requestor requests an update to the Original Report to reflect changed facts, recent financial information, or new purpose as set forth below, and Valuation Firm is willing to provide such update under the terms and conditions of this Agreement.

BUSINESS & CONTACT INFORMATION

Business Name Business Address Primary Contact Contact Phone / Email

PURPOSE OF UPDATE

Purpose (select or describe): Lender Use Transaction / Sale Internal Financial Reporting

Other Purpose (if applicable)

SCOPE OF WORK

Describe the requested update to the valuation, including desired deliverables, assumptions to be revised, and extent of analysis required. Valuation Firm shall perform the update in accordance with professional standards and the specifications below.

FINANCIAL INFORMATION TO BE PROVIDED

Provide the most recent and complete data necessary to perform the update. Check all provided documents:

Income statements (last 3 years) Balance sheets (last 3 years)

Tax returns (last 3 years) Financial projections and budgets

PAYMENT TERMS

Fee Amount: $ Payment Schedule:

Payment Schedule (describe milestones, deposits, and timing) Late Payment Fee

Payment is due under the schedule above. Invoices unpaid beyond the stated due date are subject to the Late Payment Fee, and Valuation Firm may suspend work until outstanding sums are paid in full. Requestor shall reimburse Valuation Firm for reasonable collection costs and counsel fees incurred to collect overdue amounts.

TERM AND TERMINATION

Commencement Date: Anticipated Completion Date:

Termination Notice Period

Either party may terminate this Agreement for material breach if the breach remains uncured for the notice period stated above after written notice. Termination shall not relieve Requestor of payment obligations for services rendered and costs incurred prior to termination.

CONFIDENTIALITY

Each party shall hold in confidence all non-public information disclosed by the other party in connection with this Agreement and shall not disclose such information except to its employees, agents, or advisors who have a need to know and who are bound by confidentiality obligations no less restrictive than those herein. Confidential information does not include information that is or becomes publicly available without breach of this Agreement, was rightfully known to the receiving party prior to disclosure, or is required to be disclosed by law, provided the disclosing party is given prompt notice and the disclosure is limited to the lawful requirement.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflicts of law rules.

ENTIRE AGREEMENT

This Agreement, together with any attachments, exhibits, and the Original Report to the extent expressly incorporated, constitutes the entire agreement between the parties regarding the subject matter herein and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or waiver shall be effective except in a writing signed by both parties.

REPRESENTATIONS, WARRANTIES AND CERTIFICATIONS

The Requestor represents and warrants that it has full authority to request the update and to provide the financial information required. Requestor certifies that all information provided is true, complete, and not misleading as of the date provided. Requestor acknowledges that Valuation Firm will rely upon the information provided and that any material misstatement may invalidate conclusions in the Updated Report.

I certify that I have the authority to request this valuation update on behalf of the business named herein.

ADDITIONAL TERMS

Valuation Firm will perform the update using professional judgment and accepted valuation methodologies. The Updated Report will identify any new assumptions, material limitations, and the effective date of valuation. Unless otherwise agreed, the Updated Report is issued for the stated purpose and may not be relied upon by third parties without Valuation Firm's prior written consent.

ATTACHMENTS

Attachments or Exhibits

SIGNATURES

Client:

Printed Name:

By:

Date:

Valuation Firm:

Printed Name:

By:

Date:

What the Business Valuation Update Request Is

A Business Valuation Update Request is a standardized document used to request an updated estimate of a company’s fair market value from an appraiser, valuation firm, or internal valuation team. It summarizes the scope, time period, financial inputs, intended use (tax, financing, sale, estate planning), and required deliverables. The request can accompany engagement letters and supporting exhibits and is routinely executed by authorized company officers; electronic signatures are generally acceptable under the ESIGN Act (15 U.S.C. ch. 96) and governing state law (UETA where adopted).

Why an Update Request Matters for Accurate Decisions

An up-to-date valuation preserves decision quality for financing, M&A, tax reporting, or shareholder disputes by aligning assumptions and refreshed financials with current market conditions. A formal request clarifies scope, reduces misunderstandings, and creates an auditable record of the valuation assignment.

Who Typically Prepares or Receives This Request

Several roles use or respond to valuation update requests depending on context; the following profiles reflect common participants.

Business owners and C-suite executives requesting a formal update for sale, financing, or governance purposes.
Lenders, investors, and private equity sponsors seeking current value data for covenant testing or investment decisions.
Appraisers, valuation firms, and in-house valuation teams preparing the update and delivering updated reports.

Align roles and responsibilities in the request to speed review and prevent rework; name the primary contact and provide deadlines.

Representative Signatories and Recipients

CFO

Chief Financial Officer or Treasurer typically initiates the request, certifies financial inputs, and has authority to approve engagement scope and sign the request on behalf of the company.

Valuation Analyst

External valuation firm analyst or internal valuation lead receives the request, confirms data sufficiency, and returns the updated valuation report with assumptions and any limiting conditions.

Key Parts to Include in a Professional Update Request

A clear structure reduces ambiguity. Include identity, scope, data, assumptions, deliverables, and authorization so the appraiser can price and deliver promptly.

Party Identity

Name the requesting entity, recipient firm, contact person, phone, and email to ensure a single point of contact and reduce back-and-forth.

Engagement Scope

Define the purpose (e.g., refinancing, sale, tax), effective valuation date, and whether the opinion is for fair market value, distressed sale, or other standard.

Required Financials

List precise documents to deliver (audited financial statements, interim P&L, cap table, forecast assumptions) and acceptable file formats.

Valuation Assumptions

State required discount rates, market multiples, normalization items, or any constraints on comparables to align expectations.

Deliverables

Specify report type (summary memo or formal report), electronic format, number of signed copies, and expected appendices or model files.

Authorization

Provide an explicit signature block, effective date, and any required approvals or confidentiality acknowledgements to enable execution.

Security and Compliance Details to Note

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Timestamps, IP, signer actions

HIPAA: BAA required for PHI

Authentication: Email, SMS, or advanced options

Access Control: Role-based permissions

Certifications: SOC 2 Type II; ISO 27001

Step-by-Step: Preparing and Sending the Request

Follow these sequential actions to prepare a complete update request and reduce rounds of clarification with the valuation provider.

01

Gather Documents: Collect audited statements, interim P&L, cap table, and forecasts.
02

Define Scope: Specify valuation date, purpose, and required deliverables.
03

Attach Exhibits: Include model files and source documents as PDFs or XLSX.
04

Sign & Send: Authorize the request and deliver via secure eDelivery.

How to Configure an Online Request Workflow

Map the online workflow to document needs: formats, authentication, reminders, and storage settings ensure consistent processing.

Field	Configuration
Upload Format	PDF or DOCX preferred; include source Excel models.
Signer Authentication	Email link or SMS code; use stronger auth for sensitive valuations.
Reminder Schedule	Automatic reminders at 3, 7, and 14 days.
Storage Location	Secure cloud: encrypted storage with access controls.

Typical eSubmission Flow for an Update Request

A concise digital flow reduces friction: upload, tag fields, invite signers, and capture the completed report and audit record.

Upload Document: Upload the request and supporting exhibits.
Place Fields: Add signature, date, and data fields.
Invite Signers: Send secure signing link or email.
Receive Package: Signed document plus audit trail delivered.

Technical Sharing Options and Integrations

Choose tools that support required file formats and can integrate with your document systems for traceability.

File Formats: PDF, DOCX, XLSX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, KBA, SSO

Ensure the platform captures an immutable audit trail and retains copies according to your retention policy and applicable regulations.

Risks and Potential Consequences

Tax Penalty: Incorrect valuation risk

Loan Covenant: Breach may trigger default

Fraud Allegations: Intentional misstatement exposure

Invalid Signature: May void authorization

Data Breach: Confidential information exposure

Late Submission: Missed financing or reporting windows

Common Preparation Mistakes to Avoid

Failing to attach complete financials forces follow-up and delays the valuation delivery by days or weeks.
Using inconsistent valuation dates between exhibits and the request creates basis-of-value disputes with the appraiser.
Not specifying the valuation standard of value (fair market, fair value, liquidation) leads to rework and possible invalidation.
Missing authorized signer or incorrect signatory authority often requires a corrected document and re-execution.

Typical Timelines and Processing Expectations

Set realistic deadlines and communicate them clearly in the request; typical turnaround varies with complexity and supporting data quality.

Request Issued:

Set issuance date and initial contact information

Data Submission Deadline:

Allow 7–14 calendar days for document collection

Valuation Completion:

Expect 14–30 business days depending on complexity

Review Period:

Allow 5–10 business days for internal review

Final Delivery:

Finalize report and sign-off within 30 days

Key Milestones from Request to Final Report

Track these sequential milestones to monitor progress and identify escalation points during the valuation update process.

01

Send Request

Requester issues the formal update request to the appraiser

02

Receive Documents

Appraiser confirms receipt and notes missing items

03

Deliver Draft

Appraiser returns draft findings for comment

04

Finalize Report

Final signed valuation and audit record provided

How to Amend or Revise an Existing Request

When changes are needed, follow a controlled amendment workflow to preserve the audit trail and avoid conflicting reports.

01

Initiate Change:

Document the reason for revision and identify affected sections

02

Mark Revisions:

Highlight changed exhibits and provide redline notes

03

Notify Signers:

Alert appraiser and authorized signatories to the change

04

Require Re-sign:

Re-execute signature blocks where authority or content changed

05

Archive Prior:

Store prior versions with timestamps for audit

06

Confirm Receipt:

Obtain written acknowledgement of acceptance

Real-world Examples of Update Requests

Examples illustrate how organizations structure update requests and use electronic workflows to streamline delivery.

Optica Ventures — COO

Optica Ventures standardized its valuation update requests to reduce back-and-forth with appraisers.

The interface made distribution easier.
The result improved timeliness and reduced administrative steps when collating supporting exhibits across multiple investors and advisors.

Martin Properties — Founder

A regional real estate owner used an electronic workflow for valuation updates on portfolio assets.

Mobile signing supported remote approvals.
The approach allowed rapid aggregation of signed valuation memos for lenders and sped up refinancing discussions while maintaining a complete audit trail.

How an Update Request Differs from Related Documents

Compare the update request with a full valuation report and an engagement letter to avoid role confusion and set expectations.

Criteria	Update Request	Full Valuation
Purpose	refresh specific items	comprehensive opinion
Depth	limited analysis	full analysis
Deliverable	summary memo	formal report
Turnaround	shorter timeline	longer timeline

Typical eSignature Vendor Comparison for This Workflow

When choosing an eSignature provider for valuation updates, compare starting price, bulk capabilities, audit trails, HIPAA support, and envelope limits across vendors.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Business Valuation Update Requests

Answers to common questions on e-signatures, notarization, signatory authority, and correcting errors when preparing or executing an update request.

Need help? Contact support

Can a valuation update be e-signed?
Yes. Electronic signatures satisfy intent and consent requirements under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the parties consent and the record can be retained and reproduced.
When is notarization required?
Notarization is rarely required for a valuation memo itself but may be required for related documents (deeds, powers of attorney). Check state notary rules and whether the recipient requires a notarized authorization.
Who may sign the request?
An authorized officer or agent of the company with documented signing authority should sign. Corporations typically require a corporate officer; LLCs require an authorized manager or member.
What if a field is entered incorrectly?
Do not alter an executed document; issue an amendment or corrected addendum and obtain new signatures. Maintain both versions in your audit trail to preserve history.
Are remote notarizations acceptable?
Remote online notarization (RON) is permitted in many states with specific identity-proofing and recording rules; verify state RON status and retention requirements before relying on it.
How long does the process usually take?
Turnaround depends on complexity and data completeness; typical updates range from two to six weeks. Complex engagements or missing exhibits can extend timelines.

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