Can this form be e-signed?

Yes. Electronic signatures satisfy ESIGN (15 U.S.C. ch. 96) and UETA standards when intent, consent, attribution, and retention are present. Confirm any consumer-facing disclosure needs and note exceptions such as wills, certain court filings, or documents specifically excluded by statute.

Who should complete this form?

Typically the project sponsor or designated requester completes the form with input from finance, IT, and legal as required. Provide accurate cost assumptions, schedules, and contact details so reviewers can validate figures and reach decisions without repeated follow-up cycles.

What supporting documents are needed?

Include budget worksheets, ROI or cost-benefit analyses, vendor quotes, project timelines, and risk assessments. For capital expenditures attach depreciation schedules and funding sources. Missing documentation is a primary cause of review delays and resubmissions.

How long does approval take?

Processing time varies with complexity and approver availability. Routine requests may clear in a few business days; larger projects requiring procurement or executive review can take several weeks. Complete documentation reduces review cycles.

Can I revise the request after submission?

Yes in most systems, but revisions should follow the documented amendment process. Submit a revised form or addendum that cites the original request ID, summarize changes, and obtain any additional approvals required to keep the audit trail intact.

How is the completed form retained?

Retention depends on record type and regulatory rules. Keep approved requests with financial backup for audit. Many organizations retain project approvals for at least three years; healthcare or regulated records may require longer retention per HIPAA or SEC rules.

Electronic Signature
Templates
Miscellaneous
Business Value Request Form

Business Value Request Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS VALUE REQUEST FORM

Requesting Party Information

Client Name Company / Entity Address

Contact Name

Phone

Email Entity Type (select all that apply)

LLC Corporation Partnership Sole Proprietor Other

Recitals

WHEREAS, Requesting Party requires a professional valuation or assessment of the business interests described in this form for the purpose specified below; and

WHEREAS, Valuation Provider has the requisite expertise and agrees to perform valuation services in accordance with the Scope of Work and Payment Terms set forth herein; and

WHEREAS, the parties intend that the valuation and any resulting deliverables be governed by the terms set forth in this request and any subsequent engagement agreement executed by the parties.

Purpose of Valuation

Primary purpose (select one or more): Sale Financing Tax Compliance Litigation Insurance Other:

Scope of Work

Describe required scope, assumptions, and specific deliverables

Valuation Date

Valuation effective date:

Valuation Methods

Preferred valuation approaches (check applicable): Income Approach Market Approach Asset Approach Other:

Financial Information and Attachments

Documents to be provided (check all that apply): Financial Statements Tax Returns Material Contracts Cap Table / Ownership Schedule

Deliverables & Timeline

Expected deliverables

Requested delivery date:

Payment Terms

Fee estimate (non-binding): $

Proposed payment schedule

Late fee or interest on overdue amounts:

Term and Termination

Engagement start date:

Anticipated end date:

Notice period for termination

Termination for material breach: Either party may terminate upon written notice if the other party fails to cure a material breach within the notice period specified above. Termination will not relieve the Requesting Party of its obligation to pay for services performed through the effective date of termination.

Confidentiality

All non-public information provided by Requesting Party to Valuation Provider for the purpose of performing the valuation shall be treated as confidential. Valuation Provider shall not disclose such information except (i) with prior written consent from Requesting Party, (ii) as required by law or regulation, or (iii) to agents or subcontractors who have agreed to confidentiality obligations at least as protective as those set forth herein. Confidential information does not include information that is or becomes generally available to the public other than through a breach of this provision.

Confidential agreement acknowledged

I acknowledge and agree to the confidentiality terms above.

Governing Law; Entire Agreement

This request and any subsequent engagement agreement shall be governed by and construed in accordance with the laws of the governing jurisdiction agreed by the parties. Any disputes arising hereunder shall be resolved in the courts of the agreed jurisdiction unless the parties mutually agree to arbitration in writing.

This document, together with any written engagement agreement executed by the parties, constitutes the entire understanding between the parties with respect to the subject matter herein and supersedes all prior proposals, understandings and communications, whether written or oral, relating to such subject matter.

Authorization and Certifications

By executing below, the Requesting Party certifies that the information provided in this form is true and complete to the best of its knowledge and that it is authorized to request the valuation on behalf of the entity identified. The Requesting Party further authorizes Valuation Provider to rely on the information and to obtain supplemental information reasonably necessary to complete the valuation.

Requesting Party

Printed Name:

By:

Date:

Valuation Provider

Printed Name:

By:

Date:

What the Business Value Request Form Is

The Business Value Request Form is a standardized internal document used to request analysis, approval, or funding for projects, initiatives, or vendor engagements. It captures the proposed project's objectives, scope, projected benefits, costs, metrics for success, risks, stakeholders, and required resources. Organizations use the form to create a consistent decision record, enable comparative evaluation, and document expected return on investment or operational impact. The completed form supports budgeting, procurement, and executive review processes and becomes part of the official project documentation retained for compliance and audit purposes.

Why a Standardized Request Form Matters

Use the Business Value Request Form to standardize project evaluation, clarify expected benefits, and record approval rationale. It reduces ad hoc requests, improves comparability across proposals, and provides an auditable trail for budgeting, procurement decisions, and post-implementation performance reviews.

Who Prepares and Reviews These Requests

Typical roles that prepare or review the Business Value Request Form include cross-functional stakeholders from finance, IT, procurement, and business units.

Project sponsors and managers who define scope, submit cost estimates, and shepherd approvals through governance.
Finance or budget owners who validate cost assumptions, funding sources, and perform ROI calculations for decision makers.
Procurement and legal reviewers who confirm vendor terms, compliance, and contracting prerequisites before commitments.

Use these role definitions to route the form correctly and reduce review cycles by ensuring the right reviewers are included from the start.

Primary Roles and Responsibilities

Finance Manager

Manages budget validation, reviews cost assumptions, verifies funding availability, and confirms accounting treatment. Finance managers often run sensitivity analyses and sign off on funding before procurement proceeds, ensuring alignment with fiscal controls.

Project Sponsor

Accountable executive or business owner proposing the initiative. The sponsor defines objectives, secures resources, answers reviewer questions, and accepts responsibility for delivery and performance metrics after approval.

Step-by-Step: Completing the Form

The following steps walk through completing the Business Value Request Form, from initial draft to final approval and record retention.

01

Draft Request: Enter project details, scope, objectives, and initial cost estimates.
02

Attach Financials: Upload supporting budgets, ROI calculations, and vendor quotes.
03

Submit for Review: Route to listed approvers in sequence with required documentation.
04

Record Decision: Log approval, conditions, and effective dates in the project repository.

Suggested Digital Workflow Configuration

Configure a digital workflow to route the Business Value Request Form automatically, enforce required fields, and collect eSignatures and attachments.

Field	Configuration
Required Fields	Project title, requester, estimated cost, benefits, approval route.
Authentication	Email plus optional SMS or SSO for higher assurance.
Attachments	Allow PDF, DOCX, XLSX; require financial worksheets.
Auto Routing	Route based on cost thresholds and department.

How Digital Submission Works

A typical digital submission workflow automates field checks, routing, signer authentication, and audit trail capture for the Business Value Request Form.

Upload Document: Upload completed form and attachments to the platform.
Place Fields: Define required inputs and signature blocks.
Assign Signers: Specify approvers and authentication method.
Capture Audit Trail: Automatic timestamps, IPs, and completion certificates.

Technology Considerations for eSubmission

The Business Value Request Form can be distributed via email, document platform, or eSignature provider and integrates with common enterprise systems.

File Formats: PDF, DOCX, XLSX supported.
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace.
Authentication Options: Email, SMS, SSO, KBA.

Select a platform that enforces required fields, preserves audit trails, stores signed records securely, and supports retention policies. Confirm the solution supports your organization’s compliance needs, including HIPAA, 21 CFR Part 11, or state-specific requirements when applicable.

Core Sections Every Form Should Include

A professional Business Value Request Form includes structured sections for project overview, financials, benefits, risks, implementation plan, and approval routing to support consistent evaluation.

Project Overview

Concise description of objectives, scope, business case, stakeholders, and alignment to strategic priorities. Include the requested timeline and any key dependencies that could affect resource allocation or delivery.

Financial Summary

Summarize total estimated costs, funding source, and breakdown by capital, operating, or one-time expenses. Attach supporting worksheets, assumptions, and sensitivity analysis for reviewer validation and audit evidence.

Benefit Metrics

List measurable outcomes such as annual cost savings, revenue uplift, productivity gains, or risk reduction. State baseline, projected value, and the timeframe for achieving each benefit.

Risk Assessment

Identify top risks, probability and impact estimates, mitigation plans, and residual risk after controls. Note any compliance, legal, or vendor risks that may affect approval or implementation.

Implementation Plan

Provide high-level milestones, resource requirements, key deliverables, and a provisional schedule. Include internal owners, third-party vendors, and handoff points to operational teams.

Approval Routing

Specify required approvers, approval thresholds, and escalation paths. Include delegated authorities and any required procurement or legal reviews before funds are committed.

Best Practices to Reduce Review Time

Practical tips for accurate and efficient completion help prevent delays, improve approvals, and support auditing of project value requests.

Include complete financials and assumptions

Provide detailed worksheets, assumptions, unit costs, sensitivity analyses, and vendor quotes. Clearly identify one-time versus recurring costs and show how benefits were quantified. This detail reduces questions and speeds reviewer validation during budgeting and procurement.

Route to all required approvers early

Identify and include all approvers and subject-matter reviewers in the initial submission to avoid iterative routing. Document delegated authority limits and attach evidence of approvals when appropriate. Early routing reduces rework and shortens overall approval cycles.

Use consistent project names and codes

Match project titles and codes to finance and procurement systems to simplify reconciliation. Include cross-references to purchase requisition numbers, contract IDs, and existing budget line items to avoid duplication and ensure traceable funding.

Keep documentation attached and organized

Attach vendor quotes, schedules, legal approvals, and versioned financial models. Use standardized file names, include a brief attachment index in the form, and confirm files are accessible to reviewers to prevent delays due to missing documents.

Timelines, Deadlines, and Processing Expectations

Key timing and submission expectations for Business Value Request Form processing, approvals, and related procurement or finance reporting are summarized below.

Initial Submission Timeline:

Submit before next budget cycle; complex projects allow 4–8 weeks for evaluation.

Approvals and Escalation:

Routine approvals 3–10 business days; escalate if unresolved after two review cycles.

Budget Cycle Alignment:

Align request with fiscal deadlines to ensure funding availability.

Tax Reporting Impact:

Capital projects may affect depreciation schedules and tax filings.

Record Retention Start:

Retention begins on approval date or effective date noted on form.

How signNow Compares on Price and Core Features

Pricing and feature comparison for common eSignature providers; signNow is listed first for direct feature parity checks.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-World Use Cases

Practical examples illustrate how structured requests and eSignature workflows reduce review time and improve auditability across organizations.

Optica Ventures

Optica Ventures streamlined project approvals by combining the Business Value Request Form with digital signatures to reduce manual routing.

Faster approvals and clearer financial reporting.
By enforcing structured fields and attaching vendor quotes, the company shortened review cycles, reduced back-and-forth clarifications, and created a single source of record for audit purposes.

Fertility Centers

Fertility Centers centralized approvals and ensured compliance by requiring complete financial attachments and signatory accountability on every request.

Improved compliance and document traceability.
The organization saw fewer missing attachments, clearer approval trails, and faster handoffs to finance and operations, simplifying audits and supporting regulatory reporting without adding administrative burden.

Common Mistakes to Avoid

Submitting incomplete cost breakdowns, such as missing operating versus capital distinctions, which slows review and prevents accurate ROI calculations.
Omitting required approvals or failing to list delegated authority levels, leading to routing errors and repeated review cycles.
Using inconsistent project names or codes that do not match procurement or finance records, causing reconciliation delays.
Attaching unsupported assumptions without sensitivity analysis, increasing the likelihood of rejection or requests for additional financial detail.

Penalties, Risks, and Compliance Concerns

Incorrect TIN: Backup withholding 24%.

Late Information Returns: Penalties $60–$330 per form.

Unauthorized Commitments: Financial liability for noncompliant spending.

Incomplete Documentation: Review delays and resubmissions.

Non-compliance: Regulatory fines or audit exposure.

Data Privacy Breach: HIPAA or state breach obligations.

Electronic Signature Versus Digital Signature

Key distinctions between electronic signatures and cryptographic digital signatures affect legal strength, non-repudiation, and technical requirements.

Criteria	Electronic Signature	Digital Signature
Legal Basis	esign/ueta	pki certificate
Technical Method	image/timestamp	crypto hash
Non-repudiation	audit trail	certificate-backed
Typical Use Cases	general contracts	regulated filings

FAQs and Troubleshooting

Answers to common questions about completing, signing, and submitting the Business Value Request Form, including retention and electronic signature considerations.

Need help? Contact support

Can this form be e-signed?
Yes. Electronic signatures satisfy ESIGN (15 U.S.C. ch. 96) and UETA standards when intent, consent, attribution, and retention are present. Confirm any consumer-facing disclosure needs and note exceptions such as wills, certain court filings, or documents specifically excluded by statute.
Who should complete this form?
Typically the project sponsor or designated requester completes the form with input from finance, IT, and legal as required. Provide accurate cost assumptions, schedules, and contact details so reviewers can validate figures and reach decisions without repeated follow-up cycles.
What supporting documents are needed?
Include budget worksheets, ROI or cost-benefit analyses, vendor quotes, project timelines, and risk assessments. For capital expenditures attach depreciation schedules and funding sources. Missing documentation is a primary cause of review delays and resubmissions.
How long does approval take?
Processing time varies with complexity and approver availability. Routine requests may clear in a few business days; larger projects requiring procurement or executive review can take several weeks. Complete documentation reduces review cycles.
Can I revise the request after submission?
Yes in most systems, but revisions should follow the documented amendment process. Submit a revised form or addendum that cites the original request ID, summarize changes, and obtain any additional approvals required to keep the audit trail intact.
How is the completed form retained?
Retention depends on record type and regulatory rules. Keep approved requests with financial backup for audit. Many organizations retain project approvals for at least three years; healthcare or regulated records may require longer retention per HIPAA or SEC rules.

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