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Business Values Statement

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BUSINESS VALUES STATEMENT

This Business Values Statement (the "Statement") is made effective as of between Company Name: located at ("Company"), and Partner Name: located at ("Partner").

WHEREAS

WHEREAS, Company and Partner each recognize that clearly articulated business values guide decision-making, promote consistent conduct, and are essential to sustaining the commercial relationship contemplated by the parties;

WHEREAS, the parties desire to set forth a joint statement of core values and a framework for implementing, monitoring, and enforcing those values as part of their business dealings and any related agreements;

WHEREAS, the parties intend that this Statement form a binding expression of commitments regarding conduct, confidentiality, and remedies for material breaches to the extent incorporated into or referenced by separate commercial agreements between the parties.

CORE VALUES

The parties adopt the following core values as fundamental principles to guide all operations and interactions arising from their relationship. For each checked value, a concise operational definition and examples of expected behavior must be provided.

SCOPE OF WORK

The parties will apply the stated core values to the following activities, deliverables, and obligations. The description below shall serve as the operational scope defining how values are implemented, monitored, and reported.

PAYMENT TERMS

The parties agree that certain obligations tied to this Statement or to associated deliverables may give rise to payments. Payment terms established herein shall apply where payment is due under a separate commercial agreement that references this Statement.

Late payments shall incur interest at per month (or the maximum permitted by law, if lower), and a one-time administrative fee of .

TERM AND TERMINATION

This Statement shall commence on Start Date: and shall continue until End Date: unless earlier terminated as provided below.

Either party may terminate this Statement for convenience upon written notice delivered at least days prior to the intended termination date.

Material breach of a core value obligation, including but not limited to willful breaches of confidentiality or fraudulent conduct, shall permit the non-breaching party to terminate immediately upon written notice and to pursue any remedies available at law or in equity.

CONFIDENTIALITY

Each party shall treat as Confidential Information any non-public information designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information shall not include information that: (i) is or becomes generally available to the public through no fault of the receiving party; (ii) was rightfully in the receiving party's possession prior to disclosure; (iii) is lawfully obtained from a third party without restriction; or (iv) is independently developed by the receiving party.

Confidentiality obligations shall survive termination of this Statement for a period of years, except to the extent otherwise required by applicable law.

GOVERNING LAW

This Statement and any dispute arising out of or relating to this Statement shall be governed by and construed in accordance with the laws of without regard to its conflict of law principles. Venue for any action arising from this Statement shall be the state or federal courts located in the selected jurisdiction unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This Statement constitutes the entire expression of the parties' commitments concerning the subject matter hereof and supersedes all prior understandings, representations, and agreements, whether written or oral, relating to the parties' business values and the procedures for their implementation. Any amendment to this Statement must be in writing and signed by authorized representatives of both parties.

ACKNOWLEDGMENT

The undersigned representatives certify that they are authorized to bind their respective parties, that they have read and understand this Statement, and that their respective organizations will take reasonable steps to implement and enforce the core values and related obligations described herein.

Company Name:

By:

Date:

Partner Name:

By:

Date:

Enter text✕

What a Business Values Statement Is and Why It Exists

A Business Values Statement is an internal document that records an organization’s core ethical principles, decision-making priorities, and expected behaviors for employees and stakeholders. It typically explains company purpose, key values, and how those values guide operational choices, hiring, and customer interactions. Organizations use it as a governance reference, to align employees and leadership, and to support public-facing materials that reflect corporate culture. While not usually a contract, a clear values statement can inform policy creation, disciplinary processes, and compliance checks across departments.

Why a Clear Values Statement Matters

A concise Business Values Statement reduces ambiguity in decisions, supports consistent behavior, and strengthens stakeholder trust by documenting expected norms and priorities.

Why a Clear Values Statement Matters

Who Typically Creates and Uses This Statement

Organizations and teams create Business Values Statements to align leadership, employees, and external stakeholders around shared principles.

  • Executive leadership teams drafting corporate governance and culture frameworks.
  • Human resources for onboarding, conduct policies, and performance evaluations.
  • Legal and compliance teams ensuring values align with regulatory obligations and disclosures.

Use by different groups helps translate general principles into role-specific expectations and measurable objectives.

Core Components to Include in a Professional Statement

A professional Business Values Statement is structured, specific, and actionable so teams can apply it to real decisions and measure alignment.

Values List

A short set of named values (3–7) with one-line definitions that explain intended behavior and priorities in practical terms for employees and managers.

Mission Link

A brief explanation of how the values support the company mission, showing the connection between everyday behavior and long-term strategic goals.

Examples of Behavior

Concrete examples and counterexamples that illustrate acceptable and unacceptable actions, reducing ambiguity during performance reviews or disciplinary assessments.

Decision Guide

A short checklist or hierarchy of values to use when priorities conflict, helping leaders choose among competing options consistently.

Measurement

Defined indicators or KPIs (surveys, compliance incidents, retention metrics) that let the organization track adherence and improvement over time.

Review Cycle

A scheduled process for revisiting and updating the statement, including stakeholders involved and version control expectations.

Step-by-Step: Completing a Business Values Statement

Follow these steps to produce a clear, defensible statement that stakeholders can apply consistently across operations.

  • 01
    Draft Values: List 3–7 core values with brief definitions.
  • 02
    Map to Mission: Describe how each value supports strategic goals.
  • 03
    Define Examples: Add real-world examples and unacceptable actions.
  • 04
    Approve and Publish: Obtain formal approval, sign, and distribute.

Configuring an Online Workflow for This Statement

When moving the statement online, configure fields and routing to match your approval and retention requirements.

Field Mapping Map template fields to HR or governance records for automated storage.
Signer Order Set sequential or parallel signer routing depending on required approvals.
Authentication Level Choose email, SMS, or stronger methods for signer verification.
Conditional Fields Enable fields that appear only after specific responses are selected.
Retention Rule Set automatic archival and export to your records system.

How Digital Completion and Distribution Typically Flow

A straightforward electronic workflow reduces friction and preserves an audit trail for each signed copy.

  • Upload Template: Add the finalized statement template to your e-sign platform.
  • Place Fields: Insert signature, date, and role-specific fields where needed.
  • Invite Signers: Enter signer emails or generate secure signing links.
  • Capture Audit Trail: Store timestamps, IP, and action history automatically.

Technical Considerations for eSigning and Storage

Confirm file formats, integrations, and authentication to ensure legal validity and operational fit.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, MFA

Comparing signNow and Other eSignature Options

Basic pricing and feature availability vary by vendor and plan; this table summarizes starting prices and common capabilities for quick comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial (no CC) Varies Varies Varies Varies
Bulk Send Yes (Business Premium+) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Document Workflows

These short examples show how organizations use electronic signing and governance documents to improve consistency and recordkeeping.

Optica Ventures — COO

Optica streamlined signature collection for governance and customer-facing documents using electronic workflows.

  • The interface reduced confusion for staff and external signers.
  • The result was clearer version control and faster distribution to stakeholders while preserving compliance-oriented audit trails.

Martin Properties — Founder

Martin Properties implemented online execution for tenant-facing policies and internal charters to maintain records remotely.

  • Mobile signing supported offsite approvals.
  • They reported reliable compliance and the ability to finalize documents without in-person meetings, improving operational continuity.

Common Risks and Legal Consequences to Monitor

Invalid Execution: Missing required signatures may render the document unenforceable.
Unauthorized Signatures: Signatures by non-authorized signers can expose the organization to liability.
Privacy Breach: Including protected health information without HIPAA safeguards risks regulatory violations.
Retention Failures: Failing to retain records per IRS or HIPAA rules may trigger audits or penalties.
Inconsistent Versions: Poor version control can lead to conflicting obligations and disputes.
Misleading Statements: Material misrepresentations may result in legal claims or reputational damage.

Avoidable Mistakes When Preparing the Statement

  • Failing to identify the authorized approver and signatory can create uncertainty about enforceability and delay implementation.
  • Using vague or aspirational language without examples makes the statement difficult to apply in disciplinary or evaluation settings.
  • Omitting a review schedule leads to outdated guidance that no longer reflects current laws or strategic priorities.
  • Storing signed copies only on local devices without centralized retention risks loss during audits or personnel changes.

Security and Compliance Controls to Expect

In-Transit Encryption: TLS 1.2/1.3
At-Rest Encryption: AES-256
Audit and Logs: Tamper-evident audit trail
Certifications: SOC 2 Type II; ISO 27001
Regulatory Support: ESIGN, UETA, 21 CFR Part 11
HIPAA Support: BAA available where required

Timing and Review Recommendations

Establish clear timelines for approval, publication, and scheduled reviews to keep the statement current and actionable.

Adoption Date:

Record the board or committee approval date when the statement becomes effective.

Initial Review:

Conduct a formal review within 6–12 months after adoption to assess practical application.

Regular Updates:

Schedule annual or biennial reviews tied to strategic planning cycles.

Version Control:

Assign version numbers and archive superseded copies for auditability.

Legal Checkpoints:

Trigger legal review when values reference regulated activities or third-party obligations.

Frequently Asked Questions

Answers to common legal, technical, and operational questions about drafting, executing, and maintaining a Business Values Statement.


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