Business Virtual Office Template

BUSINESS VIRTUAL OFFICE AGREEMENT

This Business Virtual Office Agreement ("Agreement") is entered into as of Day: Month: Year: by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, the Service Provider operates and maintains a business virtual office facility and ancillary services for the benefit of remote businesses and professionals; and

WHEREAS, the Client desires to obtain virtual office services including a commercial mailing address, mail handling, telephone answering and access to meeting facilities in accordance with the terms set forth herein; and

WHEREAS, the parties intend for this Agreement to set forth their entire understanding with respect to the provision of virtual office services.

SCOPE OF WORK

The Service Provider agrees to provide virtual office services to the Client as described in this section. The scope of services shall be detailed, specific and may include mailing address services, mail receipt and storage, mail forwarding, telephone answering, message taking, meeting room access and limited administrative support. Any services not specifically listed below shall be provided only upon written agreement of the parties.

SERVICES PROVIDED

The Service Provider shall make the following services available to the Client. The Client selects the services to be provided by checking the applicable boxes and by initialing where indicated if required by the Provider.

Business mailing address (use as commercial address)

Mail receipt, handling and basic storage (up to 14 days)

Mail forwarding (postage and handling fees apply)

Live telephone answering / message taking

Meeting room access (reservation required)

Receptionist or administrative support (limited)

PAYMENT TERMS

In consideration for the services provided, the Client shall pay the Service Provider fees in accordance with the schedule set forth below. All fees are due when invoiced unless otherwise stated. Any additional services, extraordinary handling, or third‑party charges shall be invoiced separately.

Late payments shall incur a late fee equal to: on overdue balances, computed monthly until paid in full. The Client shall also be responsible for any collection costs and reasonable attorneys' fees incurred by the Service Provider in collecting overdue sums.

TERM AND TERMINATION

This Agreement shall commence on Term Start Date: Day: Month: Year: and shall continue until Term End Date: Day: Month: Year: unless earlier terminated as provided herein.

Either party may terminate this Agreement without cause upon providing written notice to the other party not less than days prior to the intended termination date. The Service Provider may terminate immediately for cause upon material breach by the Client, including nonpayment, mishandling of mail, or misuse of facilities.

CONFIDENTIALITY

Each party shall maintain in confidence all nonpublic information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party, is rightfully received from a third party without breach of an obligation of confidentiality, or is independently developed by the receiving party without use of the disclosing party's confidential information.

The receiving party shall use confidential information solely for the purpose of performing obligations under this Agreement and shall restrict disclosure to employees, agents or contractors who have a need to know and are bound by confidentiality obligations no less protective than those herein.

LIMITATION OF LIABILITY AND INDEMNIFICATION

Except for liability arising from willful misconduct or gross negligence, neither party shall be liable to the other for special, incidental, consequential or punitive damages, even if advised of the possibility of such damages. The Client shall indemnify, defend and hold harmless the Service Provider from and against any claims arising out of the Client's use of the virtual office services, including misuse of the address, unlawful shipments, or breaches of third‑party terms.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified by the parties below, without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This Agreement, including any appendices or written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals or communications, whether oral or written. No modification of this Agreement shall be effective unless in writing and executed by authorized representatives of both parties.

CONTACT INFORMATION

MISCELLANEOUS

If any provision of this Agreement is determined to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect. The parties acknowledge that this Agreement may be executed in counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

Sign Now