Purpose & Scope
Explain what systems and users the policy covers, where VPN access is permitted, and any exclusions or special-case exceptions that require separate approval.
A clear Business VPN Document reduces ambiguity about who may access corporate networks, which controls are required, and how access is revoked. It supports security posture, incident response, and regulatory compliance by documenting authentication methods, logging requirements, and retention rules in a consistent, auditable format.
The Business VPN Document serves multiple stakeholders across IT, security, and operations and supports HR and compliance processes when access rules intersect with employment or contractor agreements.
Use this document as the central reference for onboarding, periodic review, audits, and access revocation procedures.
Explain what systems and users the policy covers, where VPN access is permitted, and any exclusions or special-case exceptions that require separate approval.
Specify required authentication methods (MFA, certificate-based, SSO), password policies, and procedures for provisioning, rotation, and deprovisioning.
Describe role-based access, least-privilege rules, and segmentation to limit lateral movement once a VPN session is established.
Document which events are logged, retention periods for logs, and how alerts and investigations are escalated and recorded.
Include steps to suspend compromised accounts, revoke certificates, update ACLs, and perform post-incident reviews.
Set a review cadence, list responsible parties, and reference applicable laws or industry standards that govern data protection and access.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel based on approvals needed |
| Authentication | Email link plus optional SMS code or SSO |
| Required Fields | Signature, printed name, title, date |
| Retention | Set secure, tamper-evident storage with access controls |
Ensure the selected system provides secure storage, tamper-evident records, and the ability to produce audit-ready reports for compliance reviews.
Provision VPN access within 3 business days after approval.
Full policy review and access revalidation at least once per year.
Revoke access immediately upon termination or role change.
Implement critical patches or control changes within 24 hours.
Maintain signed records and logs available for compliance audits.
Provide signed copies in PDF/A with embedded audit trail and timestamp to ensure long-term readability and tamper evidence.
Attach configuration guides, certificate inventories, and user provisioning lists as appendices or referenced exhibits.
Maintain a versioned template for consistent renewals and to speed onboarding processes.
Exportable logs should include IP addresses, timestamps, and signer attribution for forensic and compliance needs.
| Criteria | Electronic Signature | Digital Signature |
|---|---|---|
| Legal Status | esign/ueta accepted | esign/ueta accepted |
| Technical Basis | audit trail evidence | public-key infrastructure |
| Non-repudiation | attribution via logs | cryptographic non-repudiation |
| Typical Use | general agreements | regulated high-assurance records |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |