Scope
Describe exact wall area, elevations, and which finishes or surfaces are affected; list exclusions.
A clear document reduces disputes, speeds permitting, and ensures installation meets lease and building-code requirements while allocating liability and maintenance responsibilities.
Typical preparers include property managers, facilities teams, general contractors, and tenant representatives who coordinate permits and installations.
Final signers are usually authorized corporate officers or delegated facility managers; the document helps route approvals consistently to those roles.
Describe exact wall area, elevations, and which finishes or surfaces are affected; list exclusions.
Specify sign materials, mounting hardware, adhesives, paints, and fire-rating requirements with product codes where relevant.
Include overall height/width/depth, clearance to exits, and any required offsets from building features.
Identify required landlord, municipal, and building-department approvals plus permit numbers and expiry dates.
Provide milestone dates for fabrication, installation, inspection, and final acceptance with responsible parties.
State insurance, indemnity, warranty, and maintenance obligations, including post-installation repair terms.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or ID verification per risk profile |
| Field Types | Text, date, checkbox, dropdown, and signature fields |
| Routing Order | Sequential or parallel signer order with conditional steps |
| Templates | Save standardized templates for recurring installations |
Choose eSignature and storage options that meet authentication, audit trail, and integration needs for permitting and records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes (BAA available) | Yes (BAA available) | No | No |
Optica standardized wall-installation records to eliminate back-and-forth with tenants.
A property manager needed consistent approval records across multiple retail locations.
An authorized corporate officer or designee with signing authority may execute the document on behalf of the tenant or owner; their signature binds the legal entity and should match corporate records.
A contractor or facilities manager with delegated authority may sign operational acceptance and installation checklists; ensure delegation is documented in procurement or contract records.
Submit before fabrication; municipal review varies by jurisdiction
Allow 7–14 business days for internal lease review
Typically 2–6 weeks depending on materials
Coordinate with facility operations to minimize business disruption
Schedule promptly after installation to obtain occupancy sign-off
Tenant or owner submits plans and specifications for review.
Landlord and code reviewers sign off or request revisions.
Municipal permit is issued and fabrication may begin.
Inspect and document acceptance; retain executed records.