Entity Identity
Full legal name, DBA (if any), entity type, and jurisdiction of formation to ensure contract language and tax treatment reference the correct entity.
A clear, complete WIQ reduces processing time, lowers follow-up queries, and improves accuracy for downstream approvals. It creates a single source of truth for counterparty data, supports regulatory checks, and — when executed electronically with retained audit metadata — meets the ESIGN Act and UETA standards for enforceable electronic records.
The Business WIQ is used by internal teams and external partners to collect standardized business information before contracting, onboarding, or compliance review.
Different reviewers focus on different fields; present required fields clearly to reduce iterative exchanges and speed finalization.
Full legal name, DBA (if any), entity type, and jurisdiction of formation to ensure contract language and tax treatment reference the correct entity.
TIN/EIN, W-9 request status, and backup withholding indicators to allow finance teams to validate payee reporting and withholding obligations.
Remit address and ACH or wire instructions with routing and account numbers; note who is authorized to change banking details.
Current insurance carriers, policy numbers, limits, and certificate holder details to support risk transfer and procurement requirements.
Industry-specific attestations such as HIPAA controls, data residency, export compliance, or conflict-of-interest disclosures.
Name and title of authorized signer, signature block, and date; include fields for notarization or witness if required by state or policy.
| Field | Configuration |
|---|---|
| Name Field | Required; exact-match validation |
| TIN Field | Masked input; format check |
| Attachments | Make PDF required for certificates |
| Approval Routing | Route to legal then finance |
Choose delivery and authentication methods that match your security and compliance needs.
Integrations with major systems such as Salesforce, NetSuite, Microsoft 365, and Google Workspace reduce manual entry and preserve audit metadata.
Immediate automated receipt on submission
5–10 business days for verification
Requester typically allows 7–14 days for corrections
Up to 30 calendar days depending on complexity
Expedited reviews may reduce timeframes
System issues receipt and begins verification.
Legal and finance confirm attachments and identifiers.
Authorized approver accepts or requests changes.
Signed WIQ and audit trail moved to records storage.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |