Can the Business ZICA Template be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention are satisfied. Confirm exceptions for will-related or certain court filings.

What level of signer authentication is sufficient?

Authentication should match risk: email link or SMS OTP is common for low-risk transactions; add KBA or SSO for higher assurance. Retain audit logs showing timestamp and authentication method for evidentiary value.

Is notarization required for the template?

Notarization depends on document type and state law. Real estate conveyances and some powers of attorney often require notary acknowledgement; RON is accepted in many states subject to identity-proofing rules and audio-video recording requirements.

How long must signed templates be kept?

Retention depends on purpose: tax records three years minimum (IRC §6501(a)); HIPAA-related records six years (45 CFR §164.530(j)); specific industries or state laws may require longer retention.

What if a signer’s name or EIN is incorrect?

Mismatched names or EINs can trigger IRS TIN-mismatch notices and backup withholding. Correct via an amendment or replacement document and provide corrected tax forms to avoid penalties.

Can a signed template be amended after execution?

Yes. Amendments require agreement by all parties and should be executed with the same signature formalities as the original. In some cases, a re-execution, not a simple correction, is recommended to avoid disputes.

Electronic Signature
Templates
Miscellaneous
Business ZICA Template

Business ZICA Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS ZICA TEMPLATE

THIS BUSINESS AGREEMENT (the "Agreement") is entered into as of Effective Date: by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client Name is engaged in the business of procuring goods or services and desires to obtain certain services from Service Provider Name under the terms set forth herein; and

WHEREAS, Service Provider represents that it has the experience, personnel, and resources necessary to perform the services described in this Agreement and agrees to perform such services subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

PARTIES' CONTACT INFORMATION

Client Address Client Primary Contact Service Provider Address Service Provider Primary Contact

SCOPE OF WORK

Service Provider shall perform the services described below in a professional and workmanlike manner in accordance with prevailing industry standards. The parties agree the following constitutes the scope of work:

Detailed Scope of Work

PAYMENT TERMS

Client shall pay Service Provider for the services performed as follows. All fees are exclusive of taxes unless otherwise stated; Client shall be responsible for taxes where required by law.

Total Contract Amount (USD) Payment Schedule / Milestones

Invoices shall be submitted by Service Provider in reasonable detail and are due and payable within days of receipt unless otherwise agreed in writing. Past due amounts shall bear interest at a rate of or the maximum rate permitted by law, whichever is lower.

TERM AND TERMINATION

The term of this Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated as provided herein.

Either party may terminate this Agreement for convenience upon written notice delivered to the other party not less than days prior to the effective date of termination. Either party may terminate immediately for cause if the other party materially breaches any obligation and fails to cure within thirty (30) days after written notice specifying the breach.

CONFIDENTIALITY

"Confidential Information" means all non-public information disclosed by one party to the other, whether disclosed orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information. Each party agrees to hold Confidential Information of the other party in strict confidence, to use it only to perform its obligations under this Agreement, and to limit disclosure to those of its employees, agents, and contractors who need such information and who are bound by confidentiality obligations at least as protective as those set forth herein. Confidential Information shall not include information that is (a) publicly known through no fault of the receiving party, (b) rightfully received from a third party without restriction, or (c) independently developed by the receiving party without use of the disclosing party's Confidential Information. Upon termination or written request, the receiving party shall return or destroy Confidential Information as directed.

INDEMNIFICATION

Each party (the "Indemnifying Party") shall indemnify, defend and hold harmless the other party (the "Indemnified Party") from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) resulting from a third-party claim arising out of the Indemnifying Party's breach of this Agreement, negligence, willful misconduct, or violation of law in connection with the performance of its obligations under this Agreement.

GOVERNING LAW

This Agreement and any dispute arising out of or relating to this Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict-of-law principles. The parties consent to the exclusive jurisdiction of the courts located in that jurisdiction for resolution of disputes.

ENTIRE AGREEMENT; AMENDMENT

This Agreement (including all schedules and exhibits, if any) constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or modification shall be effective unless in writing and signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that a party may assign to an affiliate or in connection with a merger, acquisition or sale of substantially all of its assets.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Business ZICA Template Is and when it's used

The Business ZICA Template is a standardized business document designed to record commercial terms, responsibilities, and transactional details between corporate parties. It commonly includes party identification, scope or deliverables, payment terms, effective date, duration, confidentiality provisions where needed, and signature blocks. Organizations adopt the template to promote consistent recordkeeping, clearer contractual obligations, and auditable execution trails. When executed electronically in the United States, the template should meet ESIGN Act and applicable state UETA requirements to ensure enforceability and to integrate with digital signing workflows and retention systems.

Typical users and organizational roles

Organizations across multiple sectors use the Business ZICA Template to standardize contracts, reduce negotiation variance, and speed approvals through repeatable templates.

Real Estate teams standardize leases, vendor contracts, and disclosure attachments to reduce closing delays and inconsistencies.
Healthcare administrators append HIPAA addenda and patient authorization provisions to meet privacy and recordkeeping requirements.
Finance and legal teams capture payment terms, EINs, and signer authority to enable accurate 1099 reporting and auditability.

Stakeholders should align the template with internal authority matrices and compliance needs before widespread distribution to ensure proper routing and retention.

Step-by-step completion checklist

Follow these sequential steps to complete the Business ZICA Template accurately and prepare it for lawful execution and record retention.

01

Gather Details: Collect legal names, EINs, addresses, and supporting exhibits.
02

Fill Fields: Enter data using required formats and clear descriptions.
03

Review & Validate: Confirm fiscal terms, dates, and signer authority.
04

Execute & Store: Obtain signatures, capture audit trail, retain per retention rules.

Typical electronic execution workflow

A standard eSigning flow for the Business ZICA Template aligns with ESIGN/UETA and captures an audit trail for proof of execution.

Upload Document: Upload template and populate form fields.
Place Fields: Add signature, date, and conditional fields.
Send to Signer: Email link or bulk send with authentication.
Sign & Complete: Signer authenticates, signs, and receives copy.

Recommended workflow configuration settings

Configure the eSignature workflow to match required authentication, conditional behavior, and retention for the Business ZICA Template.

Field	Configuration
Authentication	Email link; add SMS OTP or KBA for higher assurance.
Conditional Fields	Show or hide sections based on role or responses.
Bulk Send	Use bulk send for mass distribution of the same template.
Retention	Auto-save signed copies to cloud storage and apply retention rules.

Platform capabilities to consider for digital completion

Ensure your signing platform supports required integrations, authentication methods, and export formats needed for the Business ZICA Template.

Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
File Formats: PDF, DOCX, HTML, XLSX support
Authentication: Email, SMS OTP, KBA, SSO

eSignature vendor pricing and key feature comparison

Pricing and feature comparison for common eSignature vendors relevant when processing the Business ZICA Template; signNow is listed first per table rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and compliance features to expect

Encryption in transit: TLS 1.2 and TLS 1.3 enforced

Encryption at rest: AES-256 encryption for stored data

Certifications: SOC 2 Type II and ISO 27001

HIPAA BAA: HIPAA compliant; BAA available

21 CFR Part 11: Compliant — supports FDA-regulated records

Audit Trail: Detailed audit logs with timestamps and IPs

Key penalties and risks of incorrect completion

1099 late penalties: Per-form penalties $60/$130/$330

Intentional disregard: $660+ per form; no cap

I-9 paperwork fines: $281–$2,789 per violation

Backup withholding: 24% backup withholding rate

Invalid signature risk: Contract unenforceability or litigation risk

HIPAA exposure: Civil penalties for PHI breaches

Practical examples from organizations using standardized templates

Representative Business ZICA Template use cases show how standardization simplifies processing, compliance, and signature collection across organizations.

Optica Ventures LLC

Optica Ventures standardized agreement intake with the Business ZICA Template to reduce processing variation and manual errors.

Saved staff time on data entry and follow-ups.
Operations reported faster turnaround, fewer follow-ups, and clearer audit trails that simplified compliance reviews during audits.

Martin Properties

Martin Properties deployed the template for lease and vendor agreements to enable remote closings and mobile signing.

Enabled compliant mobile signing across devices.
The team processed transactions online with complete audit trails and improved trackability for lease and vendor cohorts while preserving retention records.

Practical tips to reduce errors and speed processing

Follow these practices to improve accuracy, reduce rework, and maintain compliance when using the Business ZICA Template.

Confirm signer authority

Verify each signer’s authority and capacity before sending the template. Maintain documentation of board resolutions or director signatures when required to reduce later disputes and to support enforceability.

Use consistent naming and IDs

Standardize entity names, EINs, and addresses across all templates and supporting documents. Consistency prevents TIN mismatches, reduces backup withholding risk, and simplifies reconciliation with accounting systems.

Standardize date and currency formats

Require MM/DD/YYYY and explicit currency codes to avoid ambiguity. Clear formats reduce processing errors, improve automated data extraction accuracy, and support international clarity where applicable.

Maintain version control

Label template versions and track edits. Store executed copies alongside the version used for signature to ensure agreement text matches the signed record during audits or disputes.

Representative users and their responsibilities

Contract Manager

Prepares and sends Business ZICA Templates, verifies field completeness, coordinates signature order and reminders, and retains executed copies for internal audits and regulatory compliance; acts as first point of contact for post-signature amendments.

Finance Lead

Confirms payment terms, verifies EINs and bank details, ensures alignment with accounts payable processes, and coordinates tax reporting such as 1099s and backup withholding where applicable.

Key dates and filing deadlines to consider

Relevant deadlines that may affect the Business ZICA Template when used to support tax reporting, employee verification, or international reporting are listed below.

W-9: Provide when requested:

Deliver a completed W-9 to payers to avoid backup withholding and reporting delays.

1099-NEC Deadline:

Issue recipient and IRS copies by January 31 of the filing year.

Form 1040 Filing:

Individual tax returns file by April 15; file Form 4868 for an extension.

I-9 Retention:

Retain I-9s three years after hire OR one year after termination, whichever is later (8 CFR §274a.2).

FBAR Filing:

FBAR due April 15 with automatic extension to October 15 for overseas account reporting.

Common questions about executing and managing the template

Answers to frequent questions about completing, signing, notarizing, and storing the Business ZICA Template in U.S. workflows.

Need help? Contact support

Can the Business ZICA Template be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention are satisfied. Confirm exceptions for will-related or certain court filings.
What level of signer authentication is sufficient?
Authentication should match risk: email link or SMS OTP is common for low-risk transactions; add KBA or SSO for higher assurance. Retain audit logs showing timestamp and authentication method for evidentiary value.
Is notarization required for the template?
Notarization depends on document type and state law. Real estate conveyances and some powers of attorney often require notary acknowledgement; RON is accepted in many states subject to identity-proofing rules and audio-video recording requirements.
How long must signed templates be kept?
Retention depends on purpose: tax records three years minimum (IRC §6501(a)); HIPAA-related records six years (45 CFR §164.530(j)); specific industries or state laws may require longer retention.
What if a signer’s name or EIN is incorrect?
Mismatched names or EINs can trigger IRS TIN-mismatch notices and backup withholding. Correct via an amendment or replacement document and provide corrected tax forms to avoid penalties.
Can a signed template be amended after execution?
Yes. Amendments require agreement by all parties and should be executed with the same signature formalities as the original. In some cases, a re-execution, not a simple correction, is recommended to avoid disputes.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now